There are several possibilities why duplicate items can appear in Microsoft Outlook including mail retrieval errors or importing data from another source like Gmail or another email program. Duplicate items take up space and can be cause for all kinds of errors and confusion.
The Outlook Duplicate Items Remover is a free program for the Windows operating system that can clear - or to be more precise move - duplicate items in Microsoft Outlook. It scans the Outlook contacts, notes, appointments, tasks and emails for duplicate items. This is done by comparing specific variables. For email contacts to be duplicate for example they need to match the first name, last name, company name and email address.
The Outlook software moves all duplicate items into the ODIR_duplicate items folder where they can be processed further. The program works quite well although some Outlook users might find it a bit to limiting as there is no way to change the variables that are compared to find duplicates. Outlook Duplicate Items Remover would for instance fail to find a duplicate contact entry if the name and company matches but not the email.
Outlook users can download Outlook Duplicate Items Remover from the developer's website.
Please note that the program is only compatible with 32-bit versions of Microsoft Outlook, and not with 64-bit versions of Office or Outlook. As long as you have a 32-bit version installed, even on a 64-bit system, you are fine to use the program.
The latest tested version is fully compatibly with Outlook 2010. No word yet on compatibility with Outlook 2013 which has just been released by Microsoft.
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Ghacks is a technology news blog that was founded in 2005 by Martin Brinkmann. It has since then become one of the most popular tech news sites on the Internet with five authors and regular contributions from freelance writers.