Microsoft Outlook Performance Reports Generator

Martin Brinkmann
May 10, 2009
Updated • Jul 12, 2017
Email, Microsoft Outlook

Many companies and organizations use Microsoft Outlook as a central communications platform. Employees can use it to sent and receive emails, read news and create appointments and meetings using the built-in calendar.

The Microsoft Outlook Performance Reports Generator is a small program for the Windows operating system that can create performance based reports based on several criteria.

Update: The program is no longer free. While you can download and use a free trial version, the full version is available for $49.95. It is called Topalt Reports now.

The program is compatible with all Microsoft Outlook versions from 2003 on and will run on all Microsoft operating systems since Windows 98. Note that it is compatible with 32-bit and 64-bit versions of Outlook.

Outlook Performance Reports Generator

The Outlook Performance Reports Generator can generate four different reports:

  • Message amounts
  • Message bandwidth
  • Sender
  • Recipient

Update: The latest version supports additional reports. They are: email amount, bandwidth, sender name, sender email address, sender domain, recipient/to, cc, subject, category, importance, sensitivity reports and statistics.

Each report is combined with a selection of Microsoft Outlook folders and a time range and time interval. It is for example possible to create reports for the total message bandwidth of the inbox folder of a selected month, year or week, and display the results by hour or days of week.

microsoft outlook

Message numbers and message bandwidth take all messages into consideration while the sender and recipient reports only outgoing or incoming messages. Some possible scenarios where reports might make sense are the following:

  • Calculating the average bandwidth requirements per week / month / year
  • Displaying the hours of the day and days with the least and highest number of incoming emails
  • Comparing the incoming to outgoing email ratio
  • Extract all sender email addresses that you have received emails from in the past
  • Count the emails received during a certain time frame.

Outlook Performance Reports Generator can be downloaded directly from the developer's homepage. Reports can be exported to CSV files for further analysis in programs such as Microsoft Excel.

Update: The program has been regularly updated ever since our review. It is fully compatible with all recent 32-bit and 64-bit versions of Outlook, including Outlook 2013 and Outlook 2013.

Update 2: The new name of the program is Topalt Reports. It is no longer available as a free version. While you can download a free trial version for test purposes, it is required to purchase the full application to use it on a regular basis.

software image
Author Rating
5 based on 1 votes
Software Name
Topalt Reports
Operating System
Software Category
USD 49.95
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  1. Kaushik said on May 10, 2009 at 6:10 pm

    Off topic.
    Martin, take a break. It’s sunday.

    1. Martin said on May 10, 2009 at 6:27 pm

      I actually start playing L4D with a bunch of friends in about 30 minutes ;)

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