Translate Microsoft Office documents or text from any word editor, and get dictionary definitions instantly with GT4T

Oct 4, 2020
Updated • Oct 14, 2020
Software, Windows software

Working with documents that are in a foreign language? Translating is no easy task, it requires precision, and you may be constantly looking up words that you don't know or are unsure about.

Translate Microsoft Office documents or text from any word editor, and get dictionary definitions instantly with GT4T

Opening up the browser every few seconds isn't going to be productive either if you are working in desktop programs, e.g. Microsoft Word. GT4T is a freeware tool that can help translate text from any word editor quickly. The name stands for Google Translate for Translators, and obviously the program requires an internet connection to work. It does support other translation services, more on this later.

The application doesn't have a GUI window to work with. Instead, it runs in the background, you can access it using a couple of keyboard shortcuts.

Setting up GT4T

Before we learn how to use it, there's something worth mentioning. GT4T doesn't translate all languages by default; it doesn't detect French, Spanish, German and many other languages, but we can enable support for these easily.

Right-click on the GT4T icon on the system tray. Mouse over the Languages menu and you'll see it says: Auto, English, Chinese Simplified, Chinese Traditional, Italian and Portuguese. These are the default languages it translates "TO".

GT4T tray menu

What we need is to set GT4T to detect the source language to translate "FROM". Left-click on the tray icon, and select "Language Pair". A window opens, and has a few tabs.

GT4T menu

The General tab has an option that reads "Auto detect source language". Toggle the check box next to the option. Click on the Save Profile button. We're ready to use the program.

GT4T General tab

GT4T works in all applications from basic ext editors, word processors and CAT (Computer assisted translation) tools. Select some text in any program, e.g. Notepad, Word, text field of a browser, or any other.

Let's say we want to translate the following words from French to English:

Bonne Chance

Highlight the text, and use the hotkey Ctrl + J. GT4T will replace the selected text with the translated words.

gt4t demo

Note: The program also replaces the content in the clipboard with the translated text.

Despite being named after Google Translate, GT4T allows you to use several machine translation services. Hit Ctrl+Win+j to select the service you want to translate the text in, use the up/down arrow keys to select the result and press Enter to add the text.

gt4t multi translate demo

You can change the service used for normal translation (non multi-translate) from the MT tab.

GT4T Machine Translations MT tab

GT4T supports the following services: Google Neural, Microsoft Translator, Youdao, Yandex, Google Phrase Based, DeepL Pro, Baidu, Tencent, Sogou, CloudTranslation, NiuTrans, Systran, TradooIT, and Papago.

GT4T select Machine Translation service

Don't know what a word means? Select it, and press Ctrl + D. GT4T will displays the word's definition in a pop-up dictionary window.

gt4t dictionary demo 2

The dictionary window has a few buttons at the bottom. Tap the relevant key to access the options.

dictionary definitions GT4T

You can select various dictionary services, access the glossary, or open the word's definition in a browser tab. You can also set the dictionary and edit the glossary from the program's Dictionary tab.

GT4T select Dictionary service

You can set custom profiles from the General tab if you want to translate from a particular language to another, i.e., you set the source and translate languages, e.g. French to English. Click the Save profile button, this profile will only translate from the selected language. You can set as many profiles as you want, and switch between them using Win + Ctrl + Alt + F1.

GT4T language profiles

GT4T can also be used to translate Microsoft Office documents (and CAT files, but I couldn't test this). To use the feature, open the menu and select File Translator.

GT4T File Translator

This is basically a tab in GT4T's configuration window. You can use it to browse for and select a file to be translated or drag and drop a file onto the GUI to do the same. You will need to set the language pair, the source and translate languages manually to use the file translator.

Note: You don't need Microsoft Office to be installed for the translator to work.

GT4T select language

Click on the Start button and the program will process it and translate the document for you.

Warning: GT4T overwrites the original document, i.e., it saves the translated version on top of the original. So, make a copy of the document before translating it.

GT4T is available for Windows and Mac. The program is not available in a portable version.

Note: The setup installs the application in the AppData folder. And the program creates a shortcut for "Snore Toast" in the Start Menu, don't worry about that, it is used for displaying Toast Notifications in Windows.


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  1. Fred Thompson said on October 6, 2020 at 4:00 am

    QTranslate is free:

  2. Dallas said on October 5, 2020 at 3:34 pm

    Thank you Ashwin for writing up.

    I am the developer. Thanks for the replies also. I will seriously consider all the comments think about what I can do.

    I will add up a price page soon. One reason for not having it is that there are so many plans and prices as users can choose different data plans either by number of chars or by period.

    I will think of the fonts too. The web uses ‘ugly’ fonts because I want to give it a robot-feel.

    GT4T is an app with in-app purchases. In this way users’ computer can be activated automatically upon purchase.


  3. Clairvaux said on October 4, 2020 at 3:38 pm

    Sorry, this is a scam. This is actually a paid program, but it does not say so on its website. There’s no pricing page. All you see, just before downloading (if you’re careful), is this :

    “Please enjoy the free trial first and think of payment later.”

    Yeah, sure. It also follows that horrible trend of eternal billing. You either opt for a subscription, or you pay by text length.

    While it might be understandable for Google or DeepL to make you pay by the page, doing so, for a program which just rides on the back of such services, instead of developing its own translation engine, is theft pure and simple.

    Also, their website uses the ugliest and more difficult to read typeface I’ve ever seen.

    Plus apparently, it can only translate within a text editor. Not within a browser. I’ll pass, thank you very much.

    1. Martin Brinkmann said on October 4, 2020 at 4:22 pm

      The download page states “GT4T comes with a fully-featured free trial out-of-the-box. After trial expires, you are given options to switch to GT4T free or continue with the full version”.

      I agree though that the lack of a pricing page is a problematic, and the lack of information on how the free version is limited when compared to the full version.

      1. Clairvaux said on October 4, 2020 at 8:40 pm

        Yes, that’s in the same paragraph as “Please enjoy the free trial first and think of payment later.” But this paragraph does not even say what the price is.

        If it’s really 58 $ (for a year ?), I, for one, will never download the trial, because there’s no way I’m going to pay that price for a translation program.

        The paid nature of the program should be made clear right on the home page. The very fact there’s no pricing link on the top of the home page suggests this is freeware.

  4. Paul(us) said on October 4, 2020 at 1:41 pm

    I cant find out what I can do with the full version on a Windows & Mac.

    But nothing about what stays functon wise over when I decided not to take, after the trial periode, a payed version (is it $58,45) of the software.
    Cant you link me to a overvieuw payed versus free version page and somewere were there are 2020 prices mentiond?

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