Creating Rules in Microsoft Outlook

“This is a guest post by Ben Carigtan, a technology enthusiast and staff writer at Online-Tech-Tips.â€
Is your outlook mailbox a mess? Do you miss reading important emails because of the tons of emails you receive on your inbox? Do you want to organize it in such a way that you move a group of emails automatically upon receiving? If you are someone like me who receives more than a couple of hundred emails per day then this tutorial is for you!
Keeping an organized Outlook mailbox is easy by applying rules. In Outlook you can do many things like “move to a specific folderâ€, “auto delete†and “auto replyâ€.
Say you want to move an email coming from a specific sender out of your inbox and put it on a separate folder, here are the simple steps:
Note: On this tutorial I will move all emails coming from “Investopedia Forex†to a new “Investopedia Forex†folder.
1. In your Inbox right click the email and choose Create Rule…
2. The “Create Rule†window should appear and you will choose from several options. Since in this case we want to move all emails coming from “Investopedia Forex†we will check the boxes From Investopedia Forex and Move e-mail to folder and then click Select Folder…
3. On the Select Folder window click New… to create a new folder (you will not have to do this step if the folder is already existing)
4. Enter the folder name, in this case “Investopedia Forex†(note: the name of the folder is based from your preference, just make sure that the folder name is something you easily remember.
Once you click “OK†on Create New Folder you will see that folder inside your mailbox.
5. Select that folder and click “OKâ€:
6. Once you choose the folder, click OK to save the rule.
That’s it! Once I receive an email from “Investopedia Forex†it will move to its Investopedia Forex folder.
7. Optional: If you want to run the rule on messages on the current Inbox folder, check this option and click OK.
You can do the steps above to organize your own inbox. Some of the tips I share often is to move important emails from important people to their own folder. This way you can easily keep track of their emails. You can also do a rule that plays music (i.e. like a ringtone) when you receive an email from anyone you want.
With effective Outlook rules you can organize your mailbox more efficiently. This time you won’t miss that important email again.
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You said that Outlook isn’t your main email client, so which is your main one?
I think its thunderbird
It is Mozilla Thunderbird.
Awesome! This actually solved my problem… what a stupid bug.
If this is the same bug that I’ve encountered, there may be another fix: (1) hover over open Outlook item in Taskbar, cursor up to hover over Outlook window item, and right-click; (2) this should give you Restore / Move / Size / Minimize / Maximize — choose Move or Size; (3) use your cursor keys, going arbitrarily N/S/E/W, to try to move or size the Outlook window back into view. Basically, the app behaves as though it were open in a 0x0 window, or at a location that’s offscreen, and this will frequently work to resize and/or move the window. Don’t forget to close while resized/moved, so that Outlook remembers the size/position for next time.
THANK YOU Claude!!! I could get the main window to launch but could not get any other message window to show on the desktop. You are my hero!!!!
Solved my issue! 6 years later and this is still problem…
Fantastic. Thank you. Size did the trick.
This solved my Outlook problem, too. Thank you. :)
Thank you so much, this started happening to me today and was causing big problems. You are a life saver, I hope I can help you in some way some day.
You are a god – thank you!
thanks a lot…. work like charm.. :-)
Yah…thanks Claude. I’ve been having the same problem and tried all the suggestions…your solution was the answer. It had resized itself to a 0/0 box. Cheers
Excellent post. This had me baffled even trying to accurately describe the problem. This fixed it for me.
Thank you
Thanks a lot for the article. Don’t know why it happenend, don’t know how it got fixed, but it was really annoying and now it works :-)
Thanks a lot. I was facing this issue from past 3 week. I tried everything but no resolution. The issue was happening intermittently and mainly when I was changing the display of screen ( as i use 2 monitors). The only option i had was to do system restore. But thanks to you.
I’ve been tried to sole this problem for 12hours. Your comment about changing the display of screen helped me a lot!! Thanks!!
Thank you…don’t know why this happened but your instructions helped me fix it. Running Windows 10 and office pro 2007
Great tip! Thanks!
Worked for me, too – thank you!!!
It’s Worked for me, too
thank you very much!
I had a similar issue with Outlook 2013 on Windows 10 and this helped me to fix it. Thank you very much!
Thank you so much. Solved!
Considering you published this in 2012, incredible not been debugged by Microsoft.
Thank you again. M
This problem was faced by only one user logging to TS 2008 r2 using outlook 2010.The issue was resolved.
Thanks.
Great tip. Thank you!!!! If it helps, I had to use the Control Key and the arrow keys at the same time to bring my window back into view. Worked like a charm.
Thank you, this worked !!!!
Man, you are a fucking god. Thanks a lot, what an annoying bug!!
Awesome, this post solved the issue. Many thanks!