I use many text phrases over and over again. This happens when I write emails, a business letter or reply to a private message in a forum. If you are tired of writing "Thank you for your email", "Yours sincerely" or a signature over and over again you might want to take a look at the free software Phrase Express.
While you can sometimes use built-in automation, for instance for email signatures, you may want to use the program if you need a versatile option, for instance if you need to switch between multiple signatures regularly or different programs that you use.
You can use Phrase Express to paste commonly used phrases into any text field easily. The program adds some of its own at the beginning but the real beauty is the flexibility of it. It is possible to create a folder and text structure that works best for you. You can for instance create folders for business, private and forums and add as many phrases as you want to those folders.
You may then paste those phrases by either right-clicking the system tray icon and selecting the phrase from the menu or by assigning hotkeys to folders or single phrases. The second method is of course a lot faster than the first.
Phrase Express offers several other features that make it a great software. It can automatically expand abbreviations in some programs and append a signature with a random quote as well. The spell checker is another feature which unfortunately does not work in Firefox or Thunderbird at the time of writing.
You may disable the Capslock key to avoid pressing it unknowingly as well. The program can be very helpful if you use phrases over and over again when you are working on your computer.
I reply to about 20 emails per day plus numerous private messages on various forums and I was always looking for a program that would let me paste phrases that I always used. Guess what, Phrase Express saves me a lot of time everyday.
Note: Phrase Express is available as a freeware for non-commercial use. You need to buy the standard or professional version of the program instead if you want to use it in a commercial environment.
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Ghacks is a technology news blog that was founded in 2005 by Martin Brinkmann. It has since then become one of the most popular tech news sites on the Internet with five authors and regular contributions from freelance writers.