Most email notifiers inform you whenever messages have been received in a connected email account. These programs usually make no distinctions between important messages and unimportant ones, which can be a issue of the account is regularly flooded with spam, newsletters and other non-time-relevant messages.
The free Microsoft Outlook add-in Important Mail Alert changes this by allowing you to specify exactly when you want to be notified. The program installs itself automatically, and Outlook users find its entry in the Outlook interface after installation. The Ablebits tab displays a single button that displays or hides the add-in configuration screen in Outlook.
The program supports keyword based rules and will look in the mail subject and body for selected phrases. This is the core difference to Outlook's own rule based system which can only be configured to look for keywords in the subject of the email.
Keyword only rules are somewhat limited on the other hand, as it is not possible to link keywords to senders for instance or integrate the system into Outlook's own rule based system.
Alerts are then displayed as notifications on the screen and in the program's alert tab.
A click on the configuration icon opens the list of mail accounts that you want the rules to be valid for.
Lets take a closer look at the benefits the add-in provides. We have already mentioned that it will not only search the messages subject but also the body text and the to field. That's however not the only improvement over Outlook's rule based system. Important Email Alert in fact runs completely independent, which means that you will receive alerts even if the message is moved by Outlook's own rules system.
Important Email Alert besides that is compatible with Microsoft's Exchange Server, and offers to open mails with a single click in its interface. The add-in is easy to setup and use, even though it would be great to have additional filtering options available.
Outlook users who want to be notified when email subjects, bodies or recipients are mentioned can download and install the Outlook add-on from the developer website.
The add-on is compatible with Outlook 2003, 2007 and Outlook 2010, provided they run on a 32-bit or 64-bit edition of Microsoft Windows. The add-in furthermore requires the Microsoft .Net Framework 2.0 to be installed on the system. (via Nirmal TV)
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Ghacks is a technology news blog that was founded in 2005 by Martin Brinkmann. It has since then become one of the most popular tech news sites on the Internet with five authors and regular contributions from freelance writers.