Configure Gmail offline mail

Martin Brinkmann
May 14, 2018
Email, Gmail
|
28

Gmail users who wanted to access emails offline had two options up until now. They could use a third-party client like Thunderbird for that to gain offline access, or use a browser extension for the Chrome web browser which added offline capabilities to Google's mail service.

Offline access to your emails gave you access to them regardless of the state of the Internet connection. While offline access is certainly not something that all Gmail users need, some might want to have access to some or even emails all the time.

Google launched a redesign of the web version of Gmail in April 2018; while mostly cosmetic, the company did add some new features to Gmail such as confidential mode, and other new features such as direct access to attachments in mail listings.

Gmail offline use

One of the new features of the redesigned Gmail is that Gmail users may configure offline access directly on Gmail; a browser extension is no longer required for that.

The main requirement is that users need to run a recent version of Google Chrome as offline mail is not available for other browsers. I did not try and fake the user agent to see if that unlocks offline access in Chromium-based browsers such as Vivaldi or Opera, or even in Firefox or Microsoft Edge.

Here is how you enable offline mail

enable gmail offline emails

  1. Open the Gmail website.
  2. Click on the cogwheel icon and select Settings.
  3. Select offline from the available options on the Settings page.
  4. Tip: you can open https://mail.google.com/mail/u/0/#settings/offline directly as well to open the offline page of the settings right away.
  5. Check the "enable offline mail" preference to unlock offline mail access.

Gmail lists all available preferences after you enable offline mail. It highlights how much storage space mails use on the device you use and lists the following configuration options:

  • Change the storage period from 30 days to 7 or 90 days.
  • Decide whether you want attachments to be downloaded as well so that they are accessible offline.
  • Select the "after logging out" setting to decide whether to keep offline data on the computer or have it removed automatically.

The actual process that determines which emails become available offline is out of the user's control. Gmail does not get new options after enabling offline email that let you select emails, folders, or labels for offline access.

It seems that anything you look at gets added to the offline cache automatically, though.

Closing Words

A third-party email client is still the better option if you need offline access to Gmail emails as it is not time-limited. Gmail users who use the web interface exclusively and Google Chrome may find the new functionality useful, however.

Now You: Do you use email clients or web interfaces?

 

Summary
Configure Gmail offline mail
Article Name
Configure Gmail offline mail
Description
Find out how to configure Gmail for offline mail use so that you may access emails without Internet connection; the feature works natively in Google Chrome only at the time.
Author
Publisher
Ghacks Technology News
Logo
Advertisement

Tutorials & Tips


Previous Post: «
Next Post: «

Comments

  1. JMGG said on January 19, 2012 at 8:25 am
    Reply

    You said that Outlook isn’t your main email client, so which is your main one?

    1. BalaC said on January 19, 2012 at 9:42 am
      Reply

      I think its thunderbird

    2. Martin Brinkmann said on January 19, 2012 at 10:15 am
      Reply

      It is Mozilla Thunderbird.

  2. Salaam said on September 24, 2012 at 9:52 pm
    Reply

    Awesome! This actually solved my problem… what a stupid bug.

  3. Claud said on December 19, 2012 at 2:08 am
    Reply

    If this is the same bug that I’ve encountered, there may be another fix: (1) hover over open Outlook item in Taskbar, cursor up to hover over Outlook window item, and right-click; (2) this should give you Restore / Move / Size / Minimize / Maximize — choose Move or Size; (3) use your cursor keys, going arbitrarily N/S/E/W, to try to move or size the Outlook window back into view. Basically, the app behaves as though it were open in a 0x0 window, or at a location that’s offscreen, and this will frequently work to resize and/or move the window. Don’t forget to close while resized/moved, so that Outlook remembers the size/position for next time.

    1. Lynda said on February 12, 2013 at 3:37 pm
      Reply

      THANK YOU Claude!!! I could get the main window to launch but could not get any other message window to show on the desktop. You are my hero!!!!

    2. Chad said on November 20, 2018 at 4:24 pm
      Reply

      Solved my issue! 6 years later and this is still problem…

    3. Ivan X said on January 21, 2021 at 4:50 pm
      Reply

      Fantastic. Thank you. Size did the trick.

  4. Andrew said on October 26, 2013 at 7:06 am
    Reply

    This solved my Outlook problem, too. Thank you. :)

  5. Charles said on December 7, 2013 at 7:23 pm
    Reply

    Thank you so much, this started happening to me today and was causing big problems. You are a life saver, I hope I can help you in some way some day.

  6. garth said on November 7, 2014 at 7:13 pm
    Reply

    You are a god – thank you!

  7. Faisal said on February 9, 2015 at 10:09 am
    Reply

    thanks a lot…. work like charm.. :-)

  8. Simon said on March 24, 2015 at 11:36 pm
    Reply

    Yah…thanks Claude. I’ve been having the same problem and tried all the suggestions…your solution was the answer. It had resized itself to a 0/0 box. Cheers

  9. Olu said on April 14, 2015 at 1:35 pm
    Reply

    Excellent post. This had me baffled even trying to accurately describe the problem. This fixed it for me.
    Thank you

  10. Coenig said on July 23, 2015 at 7:36 am
    Reply

    Thanks a lot for the article. Don’t know why it happenend, don’t know how it got fixed, but it was really annoying and now it works :-)

  11. Fali said on January 20, 2016 at 4:19 pm
    Reply

    Thanks a lot. I was facing this issue from past 3 week. I tried everything but no resolution. The issue was happening intermittently and mainly when I was changing the display of screen ( as i use 2 monitors). The only option i had was to do system restore. But thanks to you.

    1. MIki said on January 10, 2019 at 11:54 am
      Reply

      I’ve been tried to sole this problem for 12hours. Your comment about changing the display of screen helped me a lot!! Thanks!!

  12. Christina said on January 20, 2016 at 6:14 pm
    Reply

    Thank you…don’t know why this happened but your instructions helped me fix it. Running Windows 10 and office pro 2007

  13. Oz said on July 22, 2016 at 3:20 pm
    Reply

    Great tip! Thanks!

  14. Tracy said on September 1, 2016 at 4:48 pm
    Reply

    Worked for me, too – thank you!!!

  15. shawn said on September 9, 2016 at 10:25 am
    Reply

    It’s Worked for me, too
    thank you very much!

  16. Jari said on October 31, 2016 at 11:53 am
    Reply

    I had a similar issue with Outlook 2013 on Windows 10 and this helped me to fix it. Thank you very much!

  17. Michel H said on November 30, 2016 at 11:08 pm
    Reply

    Thank you so much. Solved!
    Considering you published this in 2012, incredible not been debugged by Microsoft.
    Thank you again. M

  18. Ziad Bitar said on January 9, 2017 at 2:00 am
    Reply

    This problem was faced by only one user logging to TS 2008 r2 using outlook 2010.The issue was resolved.

    Thanks.

  19. Anonymous said on February 15, 2017 at 5:24 pm
    Reply

    Great tip. Thank you!!!! If it helps, I had to use the Control Key and the arrow keys at the same time to bring my window back into view. Worked like a charm.

  20. Rochelle said on March 6, 2017 at 11:59 am
    Reply

    Thank you, this worked !!!!

  21. anom1234 said on May 20, 2018 at 11:20 pm
    Reply

    Man, you are a fucking god. Thanks a lot, what an annoying bug!!

  22. JC said on October 12, 2020 at 2:14 pm
    Reply

    Awesome, this post solved the issue. Many thanks!

Leave a Reply

Check the box to consent to your data being stored in line with the guidelines set out in our privacy policy

We love comments and welcome thoughtful and civilized discussion. Rudeness and personal attacks will not be tolerated. Please stay on-topic.
Please note that your comment may not appear immediately after you post it.