How to Create Efficient Email Summaries with Zapier and OpenAI

Jan 17, 2023

If you’re seeing the term email summary for the very first time you’re probably wondering what it is?  Email summaries highlight the most important information and key points in a condensed version of an email's contents.. They can be useful for quickly understanding the main idea or action items of an email without having to read through the entire message. Email summaries can be generated manually by the user, or automatically using software or tools such as Zapier and OpenAI. They can be sent as a separate email or as a notification to a specific platform.

Create Effecient Email Summaries with Zapier and Open AI


I will also quickly define and look at the tasks that Zapier and Open AI tackle when creating an email summary.  Zapier is a web-based tool that automates and  allows users to connect different web services. Zapier helps by automating repetitive tasks. With Zapier, users can create "Zaps" which are automated workflows that can be triggered by specific events or actions. 

Create Effecient Email Summaries with Zapier and Open AI


OpenAI consists of the for profit OpenAI LP and the parent company which is non-profit OpenAI Inc. It is an artificial intelligence (AI) research laboratory. OpenAI uses a set of pre-trained language models such as GPT-3 and GPT-2 which can be accessed via APIs. Using Zapier, you can trigger a specific action, for example, when a new email is received, and use the OpenAI API to perform a language-related task, like summarizing the email's content or generating a response.

One way to create efficient email summaries with Zapier and OpenAI is to set up a Zap (an automation workflow) that triggers when a new email is received in your inbox. The Zap can then use OpenAI's GPT-3 API to summarize the contents of the email and send the summary to a designated recipient or location, such as a shared team document or chat channel. Additionally, you can use Zapier's filters and conditional actions to only summarize certain types of emails or emails from specific senders.

Create Effecient Email Summaries with Zapier and Open AI

To create efficient email summaries with Zapier and OpenAI, you can follow these 6 simple steps:

  • Sign up for a Zapier account and connect it to your email service (e.g. Gmail).
  • Create a new Zap and set the trigger to be when a new email is received.
  • Add a step to the Zap that calls the OpenAI API and uses the "Davinci" or "Bart" model to summarize the email's content.
  • Add a step to the Zap that sends the summary to a designated recipient or saves it to a specified location.
  • Test the Zap and make any necessary adjustments.
  • Turn on the Zap to have it run automatically for all new incoming emails.

Another thing to note is that OpenAI API isn't a free to access. You will  need to apply for access and pay for the usage.


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  1. bruh said on August 18, 2023 at 1:25 pm

    Uhh, this has already been possible – I am not sure how but remember my brother telling me about it. I’m not a whatsapp user so not sure of the specifics, but something about sending the image as a file and somehow bypassing the default compression settings that are applied to inbound photos.

    He has also used this to share movies to whatsapp groups, and files 1Gb+.

    Like I said, I never used whatsapp, but I know 100% this isn’t a “brand new feature”, my brother literally showed me him doing it, like… 5 months ago?

  2. 💥 said on August 18, 2023 at 3:55 pm

    Martin, what happened to those: 12 Comments ( Is there a specific justifiable reason why they were deleted?

    Hmm, it looks like the gHacks website database is faulty, and not populating threads with their relevant cosponsoring posts.

  3. 45 RPM said on August 19, 2023 at 6:29 pm

    The page on ghacks this is on represents the best of why it has become so worthless, fill of click-bait junk that it’s about to be deleted from my ‘daily reads’.

    It’s really like “Press Release as re-written by some d*ck for clicks…poorly.” And the subjects are laughable. Can’t wait for “How to search for files on Windows”.

    1. owl said on August 20, 2023 at 12:51 am

      > The page on ghacks this is on represents the best of why it has become so worthless, fill of click-bait junk…

      Sadly, I have to agree.

      Only Martin and Ashwin are worth subscribing to.
      Especially Emre Çitak and Shaun are the worst ones.

      If intended “Clickbait”, it would mark the end of Ghacks Technology News.
      Ghacks doesn’t need crappy clickbaits. Clearly separate articles from newer authors (perhaps AIs and external sales person or external advertising man) as just “Advertisements”!

      We, the subscribers of Ghacks, urge Martin to make a decision.

  4. chessandonions said on August 20, 2023 at 12:40 am

    because nevermore wants to “monetize” on every aspect of human life…

  5. Frank Rizzo said on August 20, 2023 at 11:52 pm

    “Threads” is like the Walmart of Social Media.

  6. Ashray said on August 21, 2023 at 4:06 pm

    How hard can it be to clone a twitter version of that as well? They’re slow.

  7. Paul(us) said on August 21, 2023 at 5:16 pm

    Yes, why not mention how large the HD files can be?
    Why, not mention what version of WhatsApp is needed?
    These omissions make the article feel so bare. If not complete.

    1. Paul(us) said on August 21, 2023 at 5:18 pm

      Sorry posted on the wrong page.

  8. Marc said on August 21, 2023 at 6:00 pm

    such a long article for such a simple matter. Worthless article ! waste of time

  9. plusminus_ said on August 21, 2023 at 7:54 pm

    I already do this by attaching them via the ‘Document’ option.

  10. John G. said on August 21, 2023 at 11:43 pm

    I don’t know what’s going on here at Ghacks but it’s obvious that something is broken, comments are being mixed whatever the article, I am unable to find some of my later posts neither. :S

  11. Tom Hawack said on August 23, 2023 at 2:28 pm

    Quoting the article,
    “As users gain popularity, the value of their tokens may increase, allowing investors to reap rewards.”

    Besides, beyond the thrill and privacy risks or not, the point is to know how you gain popularity, be it on social sites as everywhere in life. Is it by being authentic, by remaining faithful to ourselves or is it to have this particular skill which is to understand what a majority likes, just like politicians, those who’d deny to the maximum extent compatible with their ideological partnership, in order to grab as many of the voters they can?

    I see the very concept of this as unhealthy, propagating what is already an increasing flaw : the quest for fame. I won’t be the only one to count himself out, definitely.

    1. Tom Hawack said on August 23, 2023 at 2:34 pm

      @John G. is right : my comment was posted on [] and it appears there but as well here at []

      This has been lasting for several days. Fix it or at least provide some explanations if you don’t mind.

  12. Tom said on August 24, 2023 at 11:53 am

    > Google Chrome is following in Safari’s footsteps by introducing a new feature that allows users to move the Chrome address bar to the bottom of the screen, enhancing user accessibility and interaction.

    Firefox did this long before Safari.

  13. Mavoy said on September 16, 2023 at 2:17 pm

    Basically they’ll do anything except fair royalties.

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