How to Download Emails From Microsoft Outlook?

Dec 17, 2022
Updated • Dec 14, 2022
Microsoft, Tutorials

People receive tons of emails daily, and it's easy to lose track of the important ones. This is where saving email copies come in handy. Some even like downloading important emails and uploading them to their cloud. This article will tell you how to download one or all of your emails. This can be done using the Outlook desktop, web, or mobile versions.

Outlook Desktop Version

When using the desktop app for Microsoft Outlook, you can download one or multiple emails simultaneously. A single email can be saved in multiple file formats (.msg, .oft, .txt, .html, .mht). If you're looking to download multiple emails, you can only save them in a .txt file format.

To start downloading emails, open Outlook on your desktop. Select one or all the emails you're looking to download. You can select multiple emails using the CRTL button or clicking on them.

Let's continue our example and download a single email. Once you select an email, click on file in the upper left menu section and click save as. The save as window will open up, and you need to select which folder you want to save the email in. After choosing the location, choose the file format, and click save. The downloaded email will appear in your selected folder within seconds.

Microsoft Outlook Email Downloads Easy Process

Outlook Web Version

When downloading emails using Outlook's web version, you can only download one email at once. Also, you can only save this email in a single file format (.eml). .EML files can be opened using Outlook or Windows Mail.

When downloading an email using the web version, open the email you want to download. Once open, you will see three dots in the upper right corner. In the menu that drops down, select download. This will open the save as window. You then need to select the folder you want to save your email in and then click save.

Store Important Emails Easily

Gone are the days of looking through hundreds of emails just for one email. You can now download your email(s) using the abovementioned steps and access them without an internet connection.


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  1. Elsa said on January 27, 2023 at 12:38 pm

    I constantly have problems with my e-mail, I can not enter there, then I get hacked, I’m tired of constantly changing the password, how to get rid of it?

  2. Pp said on December 21, 2022 at 4:24 pm

    Why not use POP instead of IMAP which saves you the hassle of saving .EML files. Any decent email program can do POP instead of IMAP and most servers support it.

    I use OE Classic myself with POP account and it downloads to local folders which works great. OE Classic can also save to .EML files if needed, but it is completely unnecessary as it has its own storage folder system called local folders.

    And to comment on one of the comments above – MSG files are not EML files. EML files are raw original emails as they are received from the server. MSG is Microsoft’s proprietary format which is incompatible with many other programs.

  3. Anonymous said on December 18, 2022 at 6:50 am

    Thank you so much for this hint. I have tried to save emails from Outlook with no success for years. They need to make it an easier process

  4. Bob said on December 18, 2022 at 3:51 am

    Or you can set your email client to use POP3 instead of IMAP, then you don’t have to worry about downloading emails!

  5. Austin said on December 17, 2022 at 7:51 pm

    I like the implication that saving message files locally is a new thing and that saving a bunch of messages to a .txt file is a usable way to do it. Horrible fluff writing, how much does Microsoft pay for these promo articles?

  6. Anonymous said on December 17, 2022 at 3:10 pm

    ” If you’re looking to download multiple emails, you can only save them in a .txt file format.”
    That’s not entirely correct. You can easily drag and drop your selection (with multiple emails) to a folder or your desktop. Each email will now be separately saved as an .msg-file.

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