Small Business Tech Roundup: Adopt E-signature to Increase Efficiency

Sep 26, 2023
Updated • Oct 16, 2023
Companies, Software, Sponsored Content

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E-signatures are an essential way in which businesses can streamline cumbersome processes. Instead of time-consuming paperwork, e-signatures allow your enterprise to get documents signed fast. This is important for small and medium-sized companies, where human resources are better allocated to other tasks.

Today, it's paramount to adopt digital processes such as e-signatures. They increase efficiency and improve the workflow. They dispense of the time spent waiting for handwritten signatures and documents. Besides, their electronic nature allows for easier management and boosts cybersecurity.

One such tool is DottedSign, which we’ll use as an example to analyze the differences before and after implementation. We'll look at what it can do in departments such as HR, accounting, and business development. As it will become obvious, such services are necessary for any modern enterprise to improve its workflow across teams.

DottedSign is a capable e-signature provider. This solution, developed by Kdan Mobile Software, is currently used by more than 3,500 businesses worldwide. It’s second in the ranking for easiest-to-use e-signature solution on G2.

By using cloud-based services such as DottedSign, you not only improve your efficiency but also contribute to reducing pollution. For example, DottedSign has accumulated over 2 million document signatures so far. This means a reduction of 650t of CO2.

Streamlining Candidate Selection

With e-signature solutions like DottedSign, your HR department will enjoy a better workflow. And it goes beyond the logical advantages of dispensing handwritten signatures.

Because e-signatures imply that documents will be completely digital, they can help digitize all hiring documents. This includes all human resources evaluation sheets, on-and-offboarding documents, and more. 

You can reach your candidates in bulk, thanks to duplicating digital documents. For instance, contracts can be created with templates, and a bulk send feature allows you to save time by sending many at the same time. If you need to collect signatures, you can also send requests in bulk.

Sometimes, filling out forms is confusing. To streamline the process, you can pre-fill some fields so the signers have a better, faster experience. You can also allow documents to be signed remotely or in person only. 

Enhancing the Financial Workflow

A shining example of how e-signature solutions such as DottedSign can improve your workflow is in accounting. This paperwork-heavy department can benefit from digitizing invoices, agreements, and other critical documents.

Because of templates, you can assign fields to be signed in advance. Much like in the previous example, you can bulk-send invoices, tax forms, and expense forms. They can be signed at once by many team members or clients.

More importantly, it can help your finance team to concentrate less on paperwork and focus on accounting and other critical tasks. This alone will improve your productivity. It can keep your employees away from unneeded, cumbersome processes. What’s more, you can overview and manage these actions by yourself.

DottedSign has an Admin Console that allows you to manage your documents in a central hub. This is an incredible efficiency enhancer. It lets you manage permissions, authenticate signers, and review certificates in a single place.

Improvements in the Sales Department

Any business owner knows that the sales department should be at peak efficiency. But it is difficult to achieve when you depend on cumbersome paperwork with handwritten signatures.

However, using e-signature solutions will give you a faster turnaround time. By signing digital quotes and buying orders, you’ll benefit your organization and clients with top performance.

The importance of fast processes when closing deals can’t be stressed enough. Consider how long it takes for your purchase order to be printed, signed, scanned, and delivered back to you. Now, consider how efficient it is to send an e-signature order, which the client can sign as soon as they get it.

It can become a hallmark of your business and attract new customers by offering them a simple process in all sales-related actions. From inquiries to contracts, everything can be processed in minutes.

Solutions like DottedSign don’t just stick to e-signatures. For example, with DottedSign, you can manage your customer profile with smart filters. They allow you to filter clients by different criteria. It makes tracking agreements and contracts easier.

A Must for Modern Businesses

When entrepreneurs or business owners consider e-signature services, sometimes they think about them as a minor convenience. After all, handwritten signatures exist and aren’t going anywhere anytime soon.

Such a line of thinking grossly overlooks how smoother things would run when implementing such solutions. E-signatures can reduce decision-making processes to seconds that would take hours otherwise. They can enhance the client’s experience, making your business more attractive.

You get much more than the feature mentioned earlier when you opt for e-signature services like DottedSign. They offer a complete platform that enhances your organization in many ways.

DottedSign allows you to catalog documents faster, filter documentation with a few clicks, and more. The Admin Console is a multi-purpose tool where you can give permissions, check authentication, and audit trails. It can allow a single user to do the work of many.

Reducing paperwork saves hours of scanning, copying documents, and signing them by hand. And that’s only the tip of the iceberg. It saves up storage space and helps your company fulfill ESG goals.

In other words, if you want to increase your productivity, opt for e-signature solutions like DottedSign. You’ll be amazed at the unexpected improvements organization-wide. If you’re interested, you can get a free trial here.


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