gHacks technology news » word

Microsoft Word: Jump To Last Cursor Position

Martin — Tue, 06 Oct 2009 08:45:01 +0000

If you open a Microsoft Word document you will notice that it will always open with the first page of the document being displayed. That’s fine under most circumstances but could be problematic for users who work with large documents if they cannot remember exactly where they left off at the last time. Microsoft Excel on the other hand remembers the cell that has been last edited by the user for every sheet of the Excel document.

Here is a tip on how to get the same result in Microsoft Word. The easiest way to make Word jump to the last cursor position in Microsoft Word documents is to use the keyboard shortcut [Shift F5].

Pressing [Shift F5] in a recently launched Word document will place the cursor at the position of the last change in the document. Word will only record changes to the document this way. Simply placing the Word cursor in the Word document is not enough to make [Shift F5] jump to that position.

The other requirement is that the document needs to be saved in doc format. Word cannot perform the jump to the last cursor position if a txt or rtf document is loaded into the text editor. This little keyboard shortcut can be very useful in large Word documents that are edited over time.

How To Join The Microsoft Office Web Apps Technical Preview Right Now

Martin — Sat, 19 Sep 2009 08:29:42 +0000

Office Web Apps could be Microsoft’s answer to Google Docs. Their intention is to offer the most popular Office applications like Word, Excel and PowerPoint, for free online as web applications giving users the chance to work with new and old documents on the Internet without the need for an Office installation on the computer system they are currently working with.

A limited technical preview of Office Web Apps was announced yesterday. Interested users could apply to become part of the technical preview but there was no instant way to get access to Office Web Apps at that time.

Instead of having to wait days, week or even months before they get accepted users can do the following to get instant access to Microsoft’s Office Web Apps preview.

It starts by logging into Windows Live Skydrive. Users who do not use English as their main language might need to change the language to English first before they can continue with the process.

Upload at least one Office document. The following screen should appear after uploading that document:

A sentence with a link to join the preview program should be visible above the uploaded document. A click on that link will open a license agreement page. Accepting the license will automatically enable the Office Web Apps Technical Preview for that account.

A new menu entry will be displayed in the header afterwards called new. A click on that opens a submenu with options to create a new Microsoft PowerPoint presentation, Microsoft Word document, Microsoft Excel workbook or Microsoft OneNote notebook.

Only Excel workbooks and PowerPoint presentations are available at this moment in time. It is also possible to edit Excel and PowerPoint files that have been uploaded. Files that can be edited will have an Edit option in the top menu indicating that. via Liveside

Tags: excel, live skydrive, microsoft-office, office, office web apps, onenote, powerpoint, technical preview, word

Office Web Apps (to be) Included Free In Windows Live

Martin — Fri, 18 Sep 2009 08:24:49 +0000

Office Web Apps is basically a version of Microsoft Office on the Internet. While it is likely that the initial release will not provide access to the complete functionality of the various Office products like Microsoft Word, Excel or PowerPoint it will offer the most commonly used functionality. Best of all, completely free for all Windows Live users. Microsoft began sending out invitations to the beta of Office Web Apps to Windows Live Skydrive users and after the beta tests have finished will become available to all 500 million Windows Live user.

Probably the two most interesting aspects of the announcement of Office Web Apps is that it will be completely free and compatible with browsers other than Microsoft Internet Explorer. Microsoft has not been very specific about the requirements but Brian Hall mentioned Firefox and Safari in the announcement. It is likely that additional web browsers will be supported as well. There have also been no information regarding access from other operating systems like Linux or Mac at this point.

Office Web Apps can be interesting for many users who sometimes work on computer systems where Microsoft Office is not installed. It would allow them to work with their Word, Excel and PowerPoint documents online. This would get rid of formatting problems and other difficulties when editing these documents in Office alternatives.

Interested users can apply to become a part of the Office Web Apps beta test.

Tags: excel, microsoft-office, office, office online, office web apps, powerpoint, windows live, word

Word Document Hyperlink Checker

Martin — Sun, 13 Sep 2009 18:21:33 +0000

If you are working with Word documents regularly chance is that you sometimes work with documents that contain hyperlinks that point to additional information on the Internet. Some documents are created over the course of a few weeks or even months and hyperlinks that have been added in the beginning might not be valid in the end anymore. It is therefor a good practice to check the hyperlinks of a Microsoft Word document before publishing it.

That’s where the Word Document Hyperlink Checker comes into play. The Microsoft Word add-in can check all hyperlinks for validity in a Word document.

The hyperlink checker add-on supports Microsoft Word 2007, 2003, XP and 2000. It will automatically place a new menu entry in the Word interface that can be used to open the hyperlink checker interface.

It will display all hyperlinks that have been added to the Word document after clicking on the Show All button. A click on the Suspicious button will display suspicious and broken links which are the links that need to be tested by the user.

The add-in unfortunately lacks a few features that would make it more comfortable working with it including the ability to click on a link to check it in the default web browser, to edit links in the link checker interface or to place the cursor at the position of the selected link.

Another shortcoming is that the add-in will not recognize plain urls as hyperlinks. Only links that have been created using the hyperlink option will be recognized as links.

The Document Hyperlink Checker is still a helpful program for Microsoft Word especially for testing the hyperlinks in large documents. The Word add-in can be downloaded from the developer’s website.

Tags: document hyperlink checker, hyperlink checker, microsoft word, word, word add-in, word hyperlinks

Microsoft Office Live Workspace Add-in

Martin — Fri, 26 Jun 2009 16:59:48 +0000

Microsoft Office add-ins add a wide variety of features to Microsoft’s Office. Most are designed to add functionality to specific programs like Microsoft Word, Excel or Outlook. The Office Live Workspace add-in is an official add-in that is being developed by Microsoft. It provides Microsoft Office users with the ability to upload their documents to the Microsoft Office Live Workspace on the Internet.

This does mean that an account at Microsoft Office Live Workspace is required before the add-in can be used. The service is free on the other hand and it takes only a few seconds to signup for it. Windows Live account users can use their account to signup for Microsoft Office Live Workspace. The service is currently in beta and provides access to 5 Gigabytes of storage space for Microsoft Word, Excel and PowerPoint documents that can also be edited on the website.

Office 2007 users find the option to upload their documents to the Microsoft Office Live Workspace and to open documents from the online storage space under the Microsoft Office button in Word, Excel and PowerPoint.

Office 2003 and XP users get a new Office Live toolbar that provides access to three buttons that offer the functionality to open documents that are stored at Microsoft Office Live Workspace, save documents so that they are stored online and to open the Office Live Workspace website.

The Office Live Add-in itself is compatible with Microsoft Office 2007, Office 2003 and Office XP.

Tags: excel, microsoft excel, microsoft powerpoint, microsoft word, microsoft-office, office 2003, office 2007, office live, office live workspace, office workspace, office xp, powerpoint, word

Apply To Become A Microsoft Office 2010 Tester (US Only)

Martin — Thu, 25 Jun 2009 06:23:31 +0000

Microsoft Office 2010 will be the next installment of Microsoft’s popular Office suite. We already mentioned Outlook 2010 or more specifically the user protest that Microsoft’s decision to use the Word rendering engine for HTML emails sparked yesterday. Microsoft is looking for participants for the Microsoft’s Office 2010 Real Life Stories program.

Eligible are families, students and small businesses that own 5 PCs or less from the United States. Each selected participant will receive a preview copy of Microsoft Office 2010, access to web versions of Microsoft Word, Excel and PowerPoint plus dedicated support by a program manager and various other sources.

Participants specifically get:

Microsoft Office 2010 pre-installed on a “loaner” laptop PC – before it ships!
24-hour unlimited e-mail support Monday – Friday, with phone support for escalations
Monthly webcast training and Q&A sessions
Community site access, so you can connect with other participants and easily use resources like feature videos and announcements
FREE copy of Microsoft Office 2010 (when available)

This does come at a price. The loaner laptop and Microsoft Office 2010 have to be used on a daily basis and Microsoft expects participants to take part in surveys, trainings and calls with the chance to be invited to share the story on an even broader level by being featured in case studies and videos.

The Microsoft Office 2010 Real Life Stories program is available to US citizens only at this point in time. They can submit an application at the official website until June 30.

Tags: excel, microsoft, microsoft office 2010, office 2010, outlook 2010, powerpoint, real life stories, word

Microsoft Office Word 2007 AutoHistory

Martin — Tue, 09 Jun 2009 15:44:57 +0000

One element that is missing in Microsoft’s Office Word 2007 program is the ability to manage document revisions. The software program comes with revision tracking features but those do not help that much once the document has been saved and closed in Word 2007. Enter AutoHistory; A Microsoft Office Word 2007 add-in that adds document revisions to Microsoft Word.

It does so by automatically creating a copy of the document whenever it is saved either by the user or by the software. The functionality becomes available immediately after installation of the Word add-in. Checking the Show / Hide History box will display a sidebar menu with all document revisions of the active document. A double-click on any of the documents will load it in a new Microsoft Word window.

A click on the Settings button opens the configuration menu where the maximum number of document revisions and the language can be configured. The default number of document revisions is unlimited but can be changed if size is of importance to the user.

AutoHistory (via Killertechtips) requires the installation of Microsoft Visual Studio Tools for the Microsoft Office system before it can be used and installed.

The Word add-in could come in handy for users who regularly work with Microsoft Word documents.

Tags: autohistory, document revisions, microsoft word, office 2007, office word 2007, word, word add-in

Google Docs Adds Docx And Xlsx Support

Martin — Tue, 02 Jun 2009 08:34:55 +0000

Microsoft’s decision to change the default file format in Office 2007 for some of its most popular Office programs has caused some confusion and controversy, especially shortly after introduction. Back then no one was able to open the docx, xlsx or pptx file formats if they would not have Microsoft Office installed. This changed quickly as Microsoft released the Office 2007 compatibility suite for previous installments of Microsoft Office. Users without Microsoft Office were able to work with the new formats in Open Office or use online converters to convert them to traditional Office documents.

The Google Docs team on the other hand was reserved and did not add support for these file formats until now. Today, they announced that they finally added support for both the docx (that is for Microsoft Word 2007 documents) and xlsx (Microsoft Excel 2007 spreadsheets) format in Google Docs.

Support in this case means that users can upload files with the docx and xlsx extension to Google Docs. The size limitations are 500 Kilobytes for docx documents and 1 Megabyte for xlsx spreadsheets.

The document can then be edited in Google Docs just like any other document. There is however no option to save documents to a local computer system in the docx or xlsx format yet. Google Docs will automatically convert the documents to doc or xls format.

Tags: docx, excel, google docx, microsoft-office, office excel, office word, pptx, word, xlsx

Convert PDF To Word And Excel

Martin — Thu, 21 May 2009 08:28:22 +0000

Many users who want to extract non-textual data from a pdf document help themselves by creating a screenshot of that data to embed it into their documents. While most pdf readers are nowadays capable of copying text from pdf documents they usually do lack the ability to copy more complex data like tables or drawings from these documents.

Enter PDF to Excel and PDF to Word, two online services created by the same developer that convert pdf documents in microsoft word or microsoft excel documents. Both products are available online and simple to use. Three steps are required to convert the pdf document. The user needs to select a pdf document from the local computer system, pick a output format and enter an email address where the converted pdf document should be send to.

The test results have been impressive. Take a look at the screenshot of the first page of a pdf document and its Word conversion.

The conversion comes close to the original. Some parts might need some fine tuning but the overall look and feel of the pdf document has been carried over and probably more important than that the data in the tables looks exactly like that in the pdf document.

PDF to Excel (link) and PDF to Word (link) are two helpful online services for users who have to convert pdf documents into Word or Excel format.

Tags: adobe pdf, convert pdf, excel, excel document, pdf, word, word document

Microsoft Office Add-ins Manager

Martin — Sun, 10 May 2009 12:36:04 +0000

Add-ins are a great way of increasing the functionality of Microsoft Office. Some add-ins are compatible with all Microsoft Office programs while others only work in specific applications such as the email client Microsoft Outlook or the presentation software Microsoft PowerPoint. Microsoft Office does not however provide an easily accessible interface to manage all add-ins that are currently installed which is why Topalt’s EnableDisable, a startup manager for Microsoft Office add-ins, might come in handy. Not all add-ins are needed all the time and some even slow down the startup or performance of Microsoft Office programs.

The Office add-in startup manager provides the means to disable Microsoft Office add-ins comfortably. The program will display all add-ins, enabled or disabled, that are currently installed in Microsoft Office. It sorts the add-ins in tabs that refer to the Microsoft Office program that they are installed in. Displayed are tabs for Microsoft Access, Excel, Outlook, PowerPoint and Word.

The listings contain checkboxes, the startup type of the individual add-in, its name and description. The Office add-in will be loaded if the checkbox is checked. All it takes to disable an add-in is to uncheck it in the program.

EnableDisable might also come in handy to permanently disable add-ins in Microsoft Office in case they are not needed at all. All in all a very straightforward comfortable tool to manage Microsoft Office add-ins.

Tags: access, enabledisable, excel, microsoft-office, office, office add-ins, outlook, powerpoint, word

Microsoft Word Metadata Scrubber

Martin — Tue, 18 Nov 2008 15:24:08 +0000

Metadata in Word documents can reveal information that the creator of the document had no intention to distribute. This ranges from information about the author to comments and a unique identifying ID. It can lead to all kind of privacy leaks. Microsoft even recommends to distribute documents in paper form only on their website.

Doc Scrubber is a Microsoft Word metadata scrubber which can be used to analyze and scrub Word documents. The software program is compatible with Windows 98, ME, NT, 2000 or Windows XP. It has been designed with simplicity in mind. It basically is managed by the two buttons Analyze and Scrub.

Analyze lets the user analyze one specific Word document to see if and which information it reveals in the metadata. The Scrub button is where the real action takes place. It can be used to scrub a single document, all Word documents in a folder or selected documents of folder.

By default a new document will be created after the scrubbing with the metadata removed which is another option that can be changed in the program’s settings. The user is given the choice to remove only the metadata that he selects.

A total of 13 different settings can be removed from the selected Word documents including subject, keywords, comments and several dates including creation and last saved data. Three of those 13 options can reset data back to their default values. This includes setting the template back to normal.dot, the revision count to 1 and the total editing time to 0.

The very same menu contains two options to replace the author and company to values specified by the user.

Tags: metadata, metadata scrubber, microsoft privacy, microsoft word, scrubber, windows software, word, word document, word metadata, word privacy

Flickr Integration For Word, Outlook And Live Writer

Martin — Sat, 16 Aug 2008 14:25:19 +0000

If you live and breath Flickr you might find the following tools to integrate Flickr into Microsoft Word 2007, Microsoft Outlook 2007 and Windows Live Writer useful. The tools (via Genbeta) are currently limited to those three versions, previous Microsoft Office editions are unfortunately not supported (yet).

All three tools function as plugins, or add-ins, and integrate Flickr access, or more specifically the option to integrate Flickr images into Microsoft Word, Outlook or Live Writer. Supported are not only photos that have been uploaded by the user who wants to integrate them but also from other Flickr users.

A search and filters are provided in all three applications. It is for example possible to filter images by uploader, by size and search by photoset or tags.

If you like the idea head over to Flickr4Word, Flickr4Outlook and Flickr4Writer to download the plugins. The option to access the plugin is available directly from the toolbar. A button Flickr Image appears after installing the plugin in the selected Office program.

Tags: flickr, flickr plugin, images, live writer, outlook, word

Default To Doc in Word 2007

Martin — Tue, 05 Aug 2008 21:22:51 +0000

It seems that Lifehacker is having Ghacks week which I personally do not mind but the amount of articles that they referred to is stunning. I found reference to another blog that had a tutorial on how to change the default save format in Word 2007 from Docx to Doc.

I had some problems in the past when I saved documents in Word 2007 in docx format only to get cries for help of users who could not open the document because they were using a previous version of Word. I had the option to explain to them how they could open it (convert online or download the compatibility pack) or convert it to doc and send it to them again.

This happened several times and I finally decided to look for an option to change the default save format in Word. The article at Technix Update reminded me of that and I thought it would be nice to post the quick tutorial as well.

All that needs to be done is to open Word 2007. Once open a click on the Office icon on top and a selection of Word Options loads the menu where the default format can be changed. Just select Save in the left pane and pick Word 97-2003 Documents instead of the default Word Document.

A document that is simply saved will from now on have the file extension doc and not docx. I have not checked but I assume similar options are available for Excel and Powerpoint.

Tags: doc, docx, excel, microsoft-office, office tip, powerpoint, word

Remove Hidden Data tool for Office 2003 and Office XP

Martin — Mon, 30 Jun 2008 16:20:48 +0000

Much like images that have been created with digital cameras Word documents contain hidden meta data that contain information about the author of the document. It can also contain additional information like comments and remarks, previous authors or revisions. While that is normally not a problem for the author because most recipients do not care or know that those information are available it can become a problem in some cases.

The most notable is that it is a privacy issue for the author of the document. I would not feel comfortable if I had to publish a document on the Internet that would contain information about me. The information could also be used by someone else to find out if you are the real author of the document.

Microsoft’s Remove Hidden Data tool for Office 2003 and Office XP is an add-in that provides the user with an option to remove that meta data from the documents. The application that created the document has to be installed to make this work though. I’m not sure if it is backwards compatible but it seems to be logical that it should be.

The application can be controlled from within the applications of Microsoft Office or from the command line. The following information can be removed with the Office tool:

Comments.
Previous authors and editors.
User name.
Personal summary information.
Revision marks. The tool accepts all revisions specified in the document. As a result, the contents of the document will correspond to the Final Showing Markup view on the Reviewing toolbar.
Deleted text. This data is removed automatically.
Versions.
VB Macros. Descriptions and comments are removed from the modules.
The ID number used to identify your document for the purpose of merging changes back into the original document.
Routing slips.
E-mail headers.
Scenario comments.
Unique identifiers (Office 97 documents only).

Restrictions prevent it from removing those information from the following types of documents:

Documents using rights-management permissions
Protected documents
Digitally signed documents
Shared workbooks

It does work pretty well. Users of Office 2007 on the other hand do not need to install this tool because the feature to remove the hidden data was build into that application. More on that later.

Tags: excel, hidden data, microsoft-office, office, office 2003, office xp, powerpoint, word

Go-OO Open Office Fork

Martin — Sun, 15 Jun 2008 22:30:59 +0000

Go-OO (found at Neowin), which probably stands for Go Open Office, is a fork of the original Open Office software that adds a multitude of features and optimizations to Open Office. The developers created a page on their website that details the improvements that Go-OO offers over the original Open Office client.

It starts with additional build in file support for Microsoft Office 2007 file types like docx, pptx and xlsx which can be imported without difficulties. Other import additions include SVG and Microsoft Works support as well as a filter to import WordPerfect Graphics. Then we have improved Excel interoperability, VBA macro support, improved EMF rendering, text Grid rendering and rich fields support which might be interesting to some users.

Linux users will probably like the build in 3D transitions in presentations, the Unix systray quick-starter and GStreamer integration.

Best of all it still feels and looks like Open Office which means that transition from Open Office to Go-OO should be fluid. The only aspect that I find a bit troublesome is that the application cannot be installed if a newer version of Open Office was found on the computer. I had Open Office 3 installed and I was only able to install Go-OO after uninstalling that client.

Tags: excel, office, open-office, powerpoint, word

Open Office Extensions

joshua — Sat, 07 Jun 2008 16:00:07 +0000

Open Office recently pushed 3.0 as a beta release.

It’s a bit slower the 2.4, it’s got a nice new start centre, an icon refresh, a zoom control on the status bar and is now capable of supporting extensions to increase functionality.

To be honest I can’t say there are a great many useful downloads available at the moment, but some of them would be pretty handy if you use Open Office on a regular basis:

Professional Template Pack
A collection of elements to create your own professional style templates for documents, forms and presentations

Sun Web Blog Publisher
Microsoft Word 2007 comes with some impressive blogging capabilities, but now Writer can too. This extension supports “many popular blog services’”, so having not used it I can’t guarantee it’ll work for yours, but give it a try and see.

GoogleDocs to Open Office.
This works for both Google Docs and Zoho and can import and export your documents and presentations between Open Office and thestwo online services.

Oxygen Office Gallery Extras
A compilation of clip art and templates for your documents. Comes with multiple languages and with some other extras.

Pagination
A simple little dialogue to insert page numbers, works with all localizations.

Crop Images
Crop images in Draw and Impress with this add-on.

Writer’s Tools
If you live in Writer during the day, churning out documents or whatever it is you do then this pack will provide you with all the extra functions and features necessary. There are some pretty useless additions to this set, but some notable tools are:

Lookup Tool
Email Backup
Remote Backup
Start/Stop Timer
Add to Basket
miniInvoices

Test Fonts
This seems pretty handy, it searches for all the fonts contained in the document on your system. It then reports on missing fonts, all used fonts and gives statistics on available fonts.

Tags: documents, extensions, open office extensions, open office tips, open-office, word

Microsoft Word Article Authoring Add-in

Martin — Sun, 01 Jun 2008 09:32:42 +0000

Add-ins, Add-ons, Extensions and Plugins are a great way to extend the functionality of a product. The new features can be supplied by third party developers or by the initial developer. In the case of Microsoft Office 2007 it’s more often than not Microsoft that is providing add-ins to the community.

The so called Article Authoring Add-in is a Microsoft Word 2007 add-in that is currently supplied as a beta version on the official Microsoft homepage. The add-in enhanced the authoring of scientific and technical articles by providing the ability to read and write files from Word 2007 into the XML format used by the National Library of Medicine for archiving articles in the U.S., the National Institutes of Health (NIH) free digital archive of biomedical and life sciences journal literature and PubMed Central.

Information on the Microsoft website is sparse but from the information provided it looks like a niche add-in targeting “the staff of scientific and technical journals, Information Repositories, and early adopters within the scholarly authoring community, as well as developers of publishing solutions and workflows”.

Tags: Article Authoring, microsoft word, word, word 2007, word add-in

Set Transparent Color for Images in Microsoft Word

Martin — Wed, 02 Jan 2008 18:12:13 +0000

I once had to add a image into a Word document that had a black background which looked awful when printing the document. Microsoft Word comes with a few basic possibilities to alter graphics that are added which includes changing colors of the image and defining a transparent color for the image.

It was an easy task to set the black background color to transparent which had the result that the image was showing without the black background. Here is how I did that in Microsoft Word 2007. After adding the image to Microsoft Word you left-click the icon to bring up the graphics menu.

Click on Recolor in the left menu that is called Adjust and select Set Transparent Color there. Now click on the color that you want to make transparent. There are some limitations though. You can only make one color transparent which means that if your image has different similar looking colors as the background this won’t bring the desired results.

You could use an image editor like GIMP or Paint.net to change the color of the background image to one solid one or make it match the background color of the document.

Tags: document, microsoft word, word

Office 2003 Service Pack 3

Martin — Wed, 19 Sep 2007 05:50:34 +0000

Microsoft released the Office 2003 Service Pack 3 just a few hours ago which contains the latest updates for Office 2003. The pack with a size of 117 Megabytes contains 22 security patches and updates as well as the previous two service packs for Office 2003. The main emphasize of this service pack seems to be security related because 14 of the 22 updates are security related.

Besides the security update Office 2003 Service Pack 3 contains also stability improvements which have been implemented after receiving enough user feedback on several issues. There is no Windows Genuine Advantage check before you can download the new service pack and I assume there will also be none when installing it.

All important applications like Word 2003, Excel 2003 and Outlook 2003 receive at least one security update. Cautious users can also download and install updates separately if they feel that they do not want to download the 117 Megabytes.

Read More:

Office 2003 Service Pack 3

Tags: excel, microsoft, office 2003, office 2003 service pack 3, outlook, word

Ultra-Pad a Wordpad replacement

Martin — Mon, 03 Sep 2007 20:01:58 +0000

Wordpad offers an advanced functionality in comparison to Notepad but is not able to compete against Office suites such as Open Office or Microsoft Word. Ultra-Pad is a Wordpad replacement for Windows which adds several features that Wordpad does not offer. It can be enhanced with themes for instance, an option that Wordpad does not offer.

Ultra-Pad is able to read the most used text formats such as txt, rtf and doc which is unfortunately only available if a version of Microsoft Word is installed on the system. It’s a pretty advanced editor with dictionaries, thesaurus, drag and drop and all features that are offered by Wordpad.

I personally like to use an editor like Ultra-Pad when I want to edit formatted text fast. It does not make sense to install an application like this if you have enough time to edit in Word or Open Office though.

Read More:

Ultrapad Homepage

Tags: open-office, text editor, ultra-pad, word, wordpad

gHacks technology news » word

Microsoft Word: Jump To Last Cursor Position

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