KeePassX is a Linux only (for now) tool that doesn’t just store passwords safely, it stores passwords, usernames, urls, attachments, and comments – all in one convenient, safe location. You can sort your entries in groups and even search KeePassX. In this article I will show you how to install and use KeePassX.

Installation

Installing KeePassX is simple. You can follow one of these methods:

1. Open up your Add/Remove Software tool
2. Search for “keepassx” (no quotes)
3. Mark KeePassX for installation
4. Click Apply to  install the tool

Or, to install via command line:

1. Open up a terminal window.
2. su to root (if you are not using a distro with sudo).
3. Issue the command yum install keepassx (or sudo apt-get install keepassx).

That’s it. The application is now installed. Now you are ready to use.

Usage

Figure 1

The first thing you have to do is open up the tool. You will find it in Applications > Accessories. When the tool opens you will find a very simple main window (see Figure 1).

In order to create a store for sensitive information you must first create a new database. To do this either click the New button (far left on the toolbar) or click File > New Database. When you do this you will be asked to set the master key for the database. You can either set a password or use a key file. If you opt for a key file you can either a GPG key file you already have, or you can use KeePassX to generate one for you.

If you want to use a gpg key file (and not a randomly generated one, you can use gpg like so, to extract a key:

gpg –export -a “USERNAME” > KEY_FILE

Where USERNAME is the name of the gpg user and KEY_FILE is the name of the file you want to generate.

Once you have your database created you can then begin to add groups and entries to it. This is quite simple. If this particular database is going to contain client information you might want to create a new group for clients. If you intend to only use one database to house all of your information you could always create two groups:

• Clients
• Personal

I would take this even further and add sub-groups to the Clients group, one sub-group for each client.

Figure 2

After you have your groups worked out you can then add entries to them. To add an entry all you need to do is click the Key icon or click Entries > Add New Entry. When the new window pops up you just need to enter the necessary information for the entry.

In the password section you can add a password (and even have it masked) or you can even have KeePassX generate a random password for you. To view the password just click the “eye” icon. The passwords generated by KeePassX are really strong (and impossible to memorize).

If you are using your own passwords, KeePassX will indicate to you how strong they are. For example, one password I use for a particular login was only 88 Bit. Maybe it’s time for me to change that password? You can also set KeePassX to expire particular passwords…reminding you to change them so you are a safer users.

Once you have completed your entry, click the OK button and the entry will be stored. Complete the entire database and click File > Save Database and, if this is the first time you’ve saved this database, KeePassX will ask you to name the database file.

Final thoughts

KeePassX has a lot of features you won’t find in other tools of a similar function. Install this on all the machines you use, share the database file between them, and enjoy not having to strain your memory to remember all that trusted information.

Using a password software has some serious advantages over the other methods described in the first paragraph. Password softwares like MobileWitch Pass Safe use encryption to store the data which is obviously safer than relying on browsers or text files to store the passwords.

MobileWitch Pass Safe is a specialized product that is delivered as a Windows password software and a mobile client. That’s an excellent solution for the mobility problematic. It does not help if your passwords are securely stored on your desktop computer at home if you have to access them at work or university.

The first step is to create a new database and select a master password and / or keyfile for it.

The master password will be used to encrypt the database and is the only way to decrypt the contents and see the passwords.

The Password Software uses categories like Homebanking and eMail to sort user accounts. Each new user account that is entered into the software consists of a title, username, url, password, notes, an icon and expiration information. Some of the parameters are optional.

The strength of the password is shown in a strength bar and the program provides access to a password generator right from the new entry menu.

The password generator offers many functions and parameters which can be stored as password generation profiles so that they do not have to be edited during each password generation phase.

Pass Safe can import data from CSV, Codewallet and Password Safe and export the data as txt, xml or csv files. The password manager supports dragging and dropping usernames and passwords from the manager into another software. It provides several comfortable functions like double-clicking the password field to copy its contents into the Windows Clipboard.

The database will be stored in a file called Database.kdb which can be imported in the mobile phone version. There does not seem to be an option to create new passwords in the mobile phone version which means it can only be used to access the existing data.

Update: Password Safe has lots of similarities with Keepass, it uses an identical interface and it seems like the password software has been compiled using the KeePass source which is freely available. Since Keepass is offering the same functionality it is advised to download and use this password manager instead.

The link to Safe Pass has been removed until the matter is cleared.