Excel Templates

When you open Excel, click the File tab and this will enable the backstage view. Click New and this will display all of the templates you can choose from.

Browse through the different templates and find the template you are looking for. Click on the selected template and the different varieties of the template will be displayed. Select the type you need.

When opening the template version you will be presented with several different options once again. Again, the options are plentiful. You will see this over and over again with template options in MS Office. Make your final selection.

The Daily Chores template is the selection here. We can see what it looks like by clicking on it. In the right pane, you will see a thumbnail view of the template and the popularity rating.

If the selected template is what you are looking for, click the Download icon to begin using the template. You may not have fish or dogs or go to school. You can specify the tasks as you see fit. A slightly whimsical example is shown in the screenshot below.

All of the templates in Excel can be customized, of course. They save a great deal of time and there is a wide variety to choose from.

Word Templates

Working with templates in MS Word is similar to working with them in Excel. Open a new document and click the File tab and select New. The template options are presented.

Choose the template that you need. Word is quite useful in this respect when it comes to templates. If you are running your own business, there are a variety of different invoice formats to choose form. You can also use job description templates and forms or create flyers for promotional purposes.

After selecting Invoices, you will see the different categories, much like we saw in Excel. Select the category.

The “Simple Design” of a Sales invoice was selected and in the right panel, you see the preview. If you like what you see, click the Download icon. This will bring up the template and you are ready to start entering products and services, the cost and the total. You can modify the business name at the top as well as all other information.

These templates work the same in all aspects of MS Office. You can use them for PowerPoint too. It is simple and practical to use templates and the time saved is well worth the extra clicks.

With the upgrade to OpenOffice 3 a new feature was added – Extensions. Extension enable you to extend the functionality of OpenOffice. Fortunately it is possible to find plenty of templates that are rolled into an extension. Let’s take a look at how this is done.

Before you do anything with the Extension Manager you need to locate some templates. The official OpenOffice Template site doesn’t really have a large selection of templates. Your best bet is to do a search for the type of template you are looking for (Writer, Impress, Calc, etc). Once you find them if the extension is .oxt it is an extension file. If that’s the case, you’re in luck, you can install this with the Extension Manager. I found probably the best collection of Impress Templates, called Modern Impress Templates.

If you open up the main OpenOffice window (this is done by issuing the command openoffice.org or opening the OpenOffice.org menu entry from your desktop. When this window opens you will notice a Tools menu. Within the Tools menu there is an entry called Extension Manager. Click on that to open up this tool.

Figure 1

From within the Extension Manager (see Figure 1) click on the Add button to open the Add Window. Navigate to where you saved the extension file, select the file, and click Open.

In some cases you might have to agree to a license. If that’s the case, read the EULA and then click Accept. Once you have done this the extension is installed. You will see the new extension listed in the Extension Manager.

You can also add templates by clicking the Templates button in the main OpenOffice window. When you click that a template chooser opens where you can click a “Get more templates online” link. Click that to open a new Firefox window on the official OpenOffice templates page. Here you can search and download specific templates. These templates will open up in their respective tool. Once that template is open click on the File menu where you will see a Templates submenu. From within the Templates submenu click on Save to open up the Tempates organizer. Give this template a name and click Save. Now when you want to use this template again go back to that Templates submenu, and click on the Organize entry. When the organizer opens double click on the My Templates folder to reveal the template you saved.

Using your templates

Figure 2

After your templates are installed go back to the main OpenOffice window and click on the Impress button and the New wizard will start (see Figure 2). Now you should see far more templates to choose from than the default.

Final thoughts

Although OpenOffice 3 ships with a poor selection of templates to choose from, extending this selection is as simple as adding an extension.  And don’t forget, you can also create your own templates in Openoffice.

I have to agree with Ryan from Cybernet News that Microsoft Office was missing templates that tie together the different applications. The six design families each contain a spreadsheet, presentation, invoice, letterhead, business card and newsletter blast templates.

That’s not all however. The color of each design family can be selected from nine available ones including Azure, Sage and Rust. This means that a total of 6×9 design families are available for download at the Microsoft website.

As I said earlier the templates can be downloaded directly, there is no verification in place yet. If you have never worked with templates before you can take a look at the Microsoft Knowledgebase article that explains template usage in Office 2007.