Chart Chooser is a free service by Juice Analytics that offers 17 new Powerpoint and Excel charts that are provided as data templates. Templates are listed with their name and a thumbnail of how they look like. A filter on the left side can be used to hide unneeded templates, but since there are only 17 it is not really necessary, as all are easily accessible on the frontpage.

The filter may however help in finding the correct template for the data that needs to be put into chart form.

A click on any thumbnail opens a larger preview image and download options of the Microsoft Excel and PowerPoint templates.

The template comes in the native format of the application, either xls for Microsoft Excel or ppt for Microsoft PowerPoint. They need to be loaded just like any other document and become fully editable after they have been loaded into the Office program they have been designed for. It is possible to change the title and values to create a custom chart based on the information entered.

Protected View is enabled under Office 2010 for all documents that have been downloaded from the Internet. A click on Enable Editing makes the document writable. Most users should remember to save the document under a different name once they finished editing it to avoid writing on top of previously created charts.

All 17 charts are available free of charge for both PowerPoint and Excel.

The severity of both security bulletins has been rated as important. Attackers can exploit the issues for remote code execution.

The security updates are offered through the usual channels including Windows Update, Microsoft Update or directly from Microsoft websites.

• MS10-016 – Vulnerability in Windows Movie Maker Could Allow Remote Code Execution (975561) – This security update addresses a privately reported vulnerability in Windows Movie Maker and Microsoft Producer 2003. Windows Live Movie Maker, which is available for Windows Vista and Windows 7, is not affected by this vulnerability. The vulnerability could allow remote code execution if an attacker sent a specially crafted Movie Maker or Microsoft Producer project file and convinced the user to open the specially crafted file. Users whose accounts are configured to have fewer user rights on the system could be less impacted than users who operate with administrative user rights.
• MS10-017 – Vulnerabilities in Microsoft Office Excel Could Allow Remote Code Execution (980150) – This security update resolves seven privately reported vulnerabilities in Microsoft Office Excel. The vulnerabilities could allow remote code execution if a user opens a specially crafted Excel file. An attacker who successfully exploited any of these vulnerabilities could gain the same user rights as the local user. Users whose accounts are configured to have fewer user rights on the system could be less impacted than users who operate with administrative user rights.

Users who have Microsoft Excel, Microsoft Producer 2003 or Windows Movie Maker installed should install the security patches right away to protect their computer system from exploits that target those vulnerabilities.

The Trim Spaces add-in for Microsoft Excel has been designed to clean spaces from data that is located in an Microsoft Excel file. To be more precise: The Excel add-in will remove trailing or leading spaces in the data and leave the other spaces in their places.

All it takes to remove spaces from Excel cells is to select the cells that should be processed by the add-in and to click on the run button afterwards. This will automatically process all select cells and remove leading and trailing spaces from these cells. A report is generated in the end that is listing the number of processed cells and the cells that have been trimmed.

The Trim Spaces add-in for Microsoft Excel is compatible with the last four major released of Microsoft Excel (that is Excel 2007, Excel 2003, Excel XP (2002) and Excel 2000).

This does mean that an account at Microsoft Office Live Workspace is required before the add-in can be used. The service is free on the other hand and it takes only a few seconds to signup for it. Windows Live account users can use their account to signup for Microsoft Office Live Workspace. The service is currently in beta and provides access to 5 Gigabytes of storage space for Microsoft Word, Excel and PowerPoint documents that can also be edited on the website.

Office 2007 users find the option to upload their documents to the Microsoft Office Live Workspace and to open documents from the online storage space under the Microsoft Office button in Word, Excel and PowerPoint.

Office 2003 and XP users get a new Office Live toolbar that provides access to three buttons that offer the functionality to open documents that are stored at Microsoft Office Live Workspace, save documents so that they are stored online and to open the Office Live Workspace website.

The Office Live Add-in itself is compatible with Microsoft Office 2007, Office 2003 and Office XP.

All ways of opening Microsoft Excel spreadsheets can be divided into an online and offline category. The online category usually requires an account at some website before the spreadsheets can be worked with.

Computer Software Programs:

Excel Viewer [link]

Microsoft’s own Excel Viewer can be used to view Excel 2007 (xlsx) and earlier Excel spreadsheets. It has a download size of 74 Megabytes and uses the same core that Microsoft Excel uses which ensures a good compatibility with all Microsoft Excel spreadsheets.

Open Office [link]

Open Office is considered to be the Microsoft Office alternative. It is a free Open Source office suite that can be used to open Microsoft Office document formats. The module needed to open Excel spreadsheets is called Calc and supports the new Excel 2007 xlsx format but also older Microsoft Excel documents.

Microsoft Office Compatibility Pack [link]

Users who have a previous version of Microsoft Office or Microsoft Excel installed (that is pre-Excel 2007) can use the Microsoft Office compatibility pack to add support for the Excel xlsx format so that these spreadsheets can also be worked with in previous versions of Excel.

XLS Viewer 2.30 [link]

The XLS Viewer has a tiny size of just 1 Megabyte. It can open, display and print xls, xlsx and ods documents that have been created with Microsoft Office or Open Office. The computer program seems to have slight problems displaying complex spreadsheets correctly.

Online Tools

Google Docs [link]

Google Docs has only recently added support for the Excel 2007 xlsx format. The online service was able to work with standard xls documents before but the new feature makes it possible to open and work with all Excel documents in Google Docs.

Thinkfree [link]

Can be used to quickly view spreadsheets online.Supports both old and new Excel spreadsheets and various other formats.

Zoho Sheets [link]

Zoho Sheets is an online product that enables users to view and edit spreadsheets online.

Do you know of other online or offline tools that can be used to view spreadsheets? Let us know in the comments.

Not all pages have been updated in Google Docs with the information about the added Excel 2007 xlsx support. The upload page for example is not listing the new format as supported. The two other Microsoft Office 2007 file formats, that is Word 2007 with docx and PowerPoint 2007 with pptx, are not yet supported but it is very likely that the Google Docs team will add support for those file formats eventually.

The data transfer of the xlsx files produces good but not excellent results. The color highlighting of a test Excel 2007 file was for example not displayed on the Google Docs page of the document. The main information on the other hand were all displayed the way they looked in the real Office Excel document.

When you normally copy paste contents into Microsoft Excel they will all be stored in the same cell in the Excel application. That is usually not the desired way of presenting the information. It is possible to copy and paste the contents into other cells or prepare the text in the text editor in a way that the contents are automatically copied into separate cells.

Pasting text into different Excel cells can be done by making use of the TAB key in the text editor. Pressing Tab represents a new cell in Excel when pasting the contents into Microsoft Excel. To create a four column layout in Excel one would simply write down the name of the first column, press tab, write down the name of the second column, press tab and so on.

The same holds true for additional rows. Just make sure to press tab only once even if the contents do not match in the text editor they will in Microsoft Excel. So even if the columns in the text editor will not look even they will be perfectly fine in Microsoft Excel.

Hidden data can have severe consequences for the sender or his company. Sendshield provides examples of companies who forgot to remove hidden data and the consequences that it had. You find examples for companies like Google, Merck, Microsoft (oh the irony) and the United Nations.

Sendshield acts as a proxy that analyzes every Office document, Word, Excel or Powerpoint, that is attached in Microsoft Outlook. It warns the user that the document contains hidden data and provides a convenient way to remove the data.

A red warning sign and a line appear beneath the attachments of that email which opens a new window that is displaying in depth information about the hidden data in the document(s). The user has the option to remove the data on a individual entry basis or all at once.

This process does not change the original document in any way which is a benefit of using Sendshield instead of manually editing the document.