Google’s document hosting service Google Docs was recently upgraded with an option to export all selected documents in the compressed zip format. This document backup solution can be used to backup all documents that are hosted at Google Docs regularly to be prepared if data gets damaged, deleted or inaccessible there.

The easiest way to backup all Google Docs documents is to switch to the All Items view in the left sidebar. This will display all documents hosted at Google Docs. A click in the checkmark button and the selection of “select all visible” from the sub-menu will mark all documents that are currently displayed. Another click on More Actions and the selection of Export will open a new window that looks similar to the one above.

Google Docs users can now convert, zip and download all the selected documents at once. The window will list the number of selected documents and display the conversion option for the different document types. Spreadsheets can for instance be converted to Microsoft Excel, Open Office or Adobe PDF formats before they are downloaded. It seems that the selection of a default document type is mandatory. Documents are then zipped and a download dialog window is displayed in the end. Users with many large documents can make use of the email notification option to be informed when the files are available for download.

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The reason for this is that many users believe that the data is safe on Internet servers. A lot can happen that can put the data on those servers at risk. This ranges from hacking attempts, hardware failures that cause data loss or bankruptcy. It is therefor essential to make sure that data that is stored online is backed up regularly.

We have already mentioned how to backup Gmail before should be essential for every Gmail user. While it is unlikely that Gmail will be discontinued there have been times where the service was not accessible. Having a backup of the data would make it possible to access the emails anyway.

Google Docs Backup is another Windows backup software that can be used to backup one of the popular Google services. Users can use it to backup all documents on their local computer system that they have uploaded to Google Docs. Usage of the backup software has been simplified. All that needs to be done is to enter the username and password of the Google Docs account and to select a directory on the local computer where the data should be downloaded to.

A few optional settings are available. It is for example possible to select the output format for each document type and to route the traffic through a proxy server. A click on the Exec button will initiate the data backup which can take some time depending on the size of the data stored at Google Docs and the connection speed.

Gdoc Backup (via To The PC) is a free software program for the Windows operating system.

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