Cryoserver’s email archiving software offers protection of messages by retrieving lost or historical emails and automatic storage transfer of messages to the archive from email servers. In addition to this it provides rapid search of emails reducing the time to locate emails, scalable and extensible storage to accommodate a company’s rising email capacity, reduced cost of administration as compared to other storage, replication and mirroring of emails to provide disaster recovery of data, large email processing capability to process emails of virtually unlimited size, as well as seamless and hassle free access to the archived data for every user.

Email Archiving Benefits

• Rapid retrieval of historical or lost emails.
• Basic and advanced searching of the archive, reducing the time to locate emails.
• Import and Export of emails to and from the archive allowing migration and email recovery.
• Scalable, extensible storage solutions accommodating the business email capacity as it rises.
• Reduced administration cost associated with dependence on tape storage.
• Mirroring and auto-replication of emails providing disaster recovery for email data.
• Large email processing capability allowing emails of virtually unlimited size to be processed – providing flexibility and assurance of smooth email data capture.
• Seamless access via LDAP/Active directory integration – providing simple, hassle free automatic access to the archive for individual users.
• Privileged, audited searches protected through our unique data guardian ‘auditing’ technique.

Cryoserver recently announced that its archiving solution is available through two different methods such as an email archiving application, i.e. an email archiving software, or as a service hosted on a cloud. The requirements and utilization of each method vary from organization to organization.

Email archive hosted on the cloud: Here the emails are archived on the cloud and all the data is stored on the data center. This option provides an extra layer of backup and security, without incurring any extra costs of maintaining and administering the archive “in-house”.

Email archive deployed on the client side as an appliance or software: Here the email archiving software is hosted and administered by the clients. This option requires the organization deploying the email archive to have an experienced staff for installing and maintaining the servers and software. Though Cryoserver offers a plug and play appliance, which can be helpful in installing the application, maintaining the application is a concern.

The expenses may vary for different organizations according to the amount of users and email messages. A cloud based archive can be helpful to small business organizations and the application can be cost effective for long term use. Cryoserver offers assistance in finding a solution that suits an organization’s needs. Also there are migrating options by which an organization can change there preference over time to suit their needs.

Both delivery methods offer similar solutions but the use and its effectiveness may vary for different organizations. It is necessary for an organization to access its requirements and resources to find out which method can be most profitable to them.

The Outlook Auto BCC / CC add-in has been designed specifically for Microsoft Outlook. It allows the installation of automatic bcc and cc recipients in email messages based on rules. Possibilities include setting a rul for all outgoing emails from all email accounts, messages send to specific email addresses or messages that match specific phrases in the subject or attachment.

It is furthermore possible to create exceptions to rules so that certain email addresses and emails do not get archived or monitored.

This is an excellent solution for email archiving as well as it it unproblematic to send all emails to another email account for backup purposes. It would for example be possible to create a backup Gmail account and add that new email account as a BCC recipient for all email messages that are send from Microsoft Outlook. Another interesting option is to configure the Microsoft Outlook add-in so that only emails that contain specific keywords or phrases are send to another recipient.

The main benefit of this email archiving and monitoring solution is that the user behind the monitor does not has to remember to add a BCC or CC recipient as the Outlook add-in manages all aspects of this automatically.

Auto BCC / CC is compatible with Microsoft Outlook 2007, Outlook 2003, Outlook XP (2002) and Outlook 2000.