Document management on the other hand should provide additional features such as advanced search options and filters, categorizations, conversions, distribution options and more.

Benubird PDF is a document management software that unlike its name would suggest supports not only pdf documents but also other document formats such as text, Microsoft Word, Excel and image formats.

New documents can be easily added to the software program by either handpicking them or selecting folders that should be imported. Filters aid the user in importing documents from folders, it is for instance possible to only import specific file types from that folders in the program.

Each document and file that is loaded into the program is automatically added to the library which contains filters to view all or only specific file types such as spreadsheets, presentations or videos.

Collections can be created as well which provide another option to sort documents. It is for example possible to create collections that contain financial or work related documents.

The properties of each document can be edited to contain a title, author, subject and tags, some of which are automatically imported if meta tags exist.

A search is offered that makes use of the meta data of the documents. Another interesting option of the document management software is the ability to watch folders. New documents of those folders will be automatically added in the document management software.

Benubird PDF is a interesting document management software for the Windows operating system. The program is freely available for download at the developer’s website. It is compatible with most 32-bit and 64-bit Windows operating systems.

The document management software DocShield has been designed to protect the most important documents from these kind of errors. It looks like a backup software on first glance but it is actually more than that. DocShield can monitor document file types like doc, xls or txt in multiple directories that are available on a specific computer system. It is highly flexible and offers the possibility to add file extensions that should be monitored to the interface. The main window offers the additional option to add single documents or groups of documents from a folder to the document management program.

These directories are monitored in intervals and document snapshots are created whenever the document change. These snapshots can be stored in multiple locations and packed to save storage space. A password can be assigned to secure the document archives.

The number of snapshots and a maximum file size per document archive with options to prompt for action if the limits are reached can be defined in the settings of Doc Shield as well. Event notifications either come in the form of a message box or email if a SMTP server is configured by the user. One interesting option is to automatically copy these document backups to a ftp server. Data can be moved manually to an USB device which will not only copy the documents but also a portable viewer that can be used to view archive contents and open documents.

The document management system offers an extensive log and overview of all the documents that have been backed up in the past. These documents can be opened or extracted to the local computer system.

DocShield can protect documents. The option to automatically move the backups to a server and the USB viewer make it an excellent tool for many occasions. The document management software is compatible with most Microsoft operating systems including Windows XP and Windows Vista. It requires the Microsoft .net Framework 2.0 and is free for personal use.