Email – gHacks Technology News http://www.ghacks.net The independent technology news blog Sun, 26 Mar 2017 19:51:13 +0000 en-US hourly 1 https://wordpress.org/?v=4.7.3 PaleMoon team looking for a new FossaMail maintainer http://www.ghacks.net/2017/03/12/palemoon-team-looking-for-a-new-fossamail-maintainer/ http://www.ghacks.net/2017/03/12/palemoon-team-looking-for-a-new-fossamail-maintainer/#comments Sun, 12 Mar 2017 09:52:54 +0000 http://www.ghacks.net/?p=131105 A recent post by Moonchild, lead developer of PaleMoon and FossaMail, indicates that he is looking for a new maintainer for FossaMail. FossaMail is an open source messaging program (email, chat and news) that is based on Mozilla's Thunderbird email client. Unlike Thunderbird, FossaMail uses Pale Moon's browser core as the backend, so that it […]

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A recent post by Moonchild, lead developer of PaleMoon and FossaMail, indicates that he is looking for a new maintainer for FossaMail.

FossaMail is an open source messaging program (email, chat and news) that is based on Mozilla's Thunderbird email client. Unlike Thunderbird, FossaMail uses Pale Moon's browser core as the backend, so that it depends more on the browser and not on Firefox.

While it offers features similar to Thunderbird, it is been optimized just like Pale Moon has been optimized. Also, it runs independent of Thunderbird as it uses its own profile folder. FossaMail is offered as a 32-bit and 64-bit client for Windows and Linux.

We reviewed Fossamail back in 2014 for the first time, and did update the review back in 2016.

New FossaMail maintainer

fossamail

Moonchild announced that he is looking for a new maintainer for the project. The core reason given is that he is not able anymore to give "proper attention" to FossaMail,

As part of my investigation of work load and what I'm able to give proper attention, FossaMail has been falling through the cracks on more than a few occasions.

The new maintainer will get full ownership of the FossaMail brand and trademarks, and the domain name fossamail.org. In return, Moonchild has the following requirements for the new maintainer:

  1. Keep the general spirit of the program (independent, vendor-neutral, mail, news and chat without in-app ads.
  2. Keeping users safe by updating the program regularly with security updates.
  3. Signing an agreement that binds the maintainer to the requirements.

One interesting tidbit of the decision is that the new maintainer may select a different codebase for FossaMail. Moonchild notes that there is no requirement to keep on using Pale Moon's backend for the messaging program.

It is unclear what is going to happen if no new maintainer is found. Since Moonchild cannot give FossaMail the attention the project deserves anymore, it could very well mean the end of the project. Another option is keeping it alive but doing only what is absolutely necessary, but that is probably the last desirable outcome for the current maintainer of the project.

If all things break down, users of FossaMail could probably migrate their email inboxes to Thunderbird.

Now You: Have you tried FossaMail?

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Thunderbird Attach from Clipboard extension http://www.ghacks.net/2017/02/26/thunderbird-attach-from-clipboard-extension/ http://www.ghacks.net/2017/02/26/thunderbird-attach-from-clipboard-extension/#comments Sun, 26 Feb 2017 11:37:37 +0000 http://www.ghacks.net/?p=130411 Attach from Clipboard is an extension for the desktop email client Thunderbird to create file attachments from clipboard content. If you want to paste clipboard content into emails, you may be able to do so directly. The content is then added to the email body however, and not as an attachment. If you want to […]

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Attach from Clipboard is an extension for the desktop email client Thunderbird to create file attachments from clipboard content.

If you want to paste clipboard content into emails, you may be able to do so directly. The content is then added to the email body however, and not as an attachment.

If you want to add it as an attachment, you'd have to use another program for that. Say you use the Print key to create a full screen screenshot of the desktop. You would then have to open an image editor, paste the clipboard screenshot, and use the controls provided to save it.

You'd then have to drag and drop the saved file on the email to add it as an attachment. With Attach from Clipboard, you can paste it more or less directly and skip the third-party program altogether.

This works with all kinds of files, not only images. Text can be added as attachments as well, and so can files.

Thunderbird Attach from Clipboard extension

install thunderbird extension

First thing you need to do is install the extension in Thunderbird. Download it from Mozilla's add-ons webiste, and switch to Thunderbird afterwards.

Select Tools > Add-ons from the menu. If the menu is not displayed by default, tap on the Alt-key to reveal it.

Select Extensions, and click on the cog wheel icon in the interface next to "search all add-ons". Select "install add-on from file", and use the browser to pick the downloaded Attach from Clipboard extension. Thunderbird needs to be restarted to complete the process.

Using the extension

attach from clipboard

The extension's functionality can be used in three different ways:

  1. Via the File > Attach > From Clipboard menu.
  2. By using the attach toolbar button > From Clipboard.
  3. Right-clicking the attachments panel > Attach from Clipboard
  4. Pressing Alt-Shift-V while in the compose window of the Thunderbird email client.

The extension supports most media types that you can add to emails including image formats, files, HTML and text documents, and URLs.

Closing Words

Attach from Clipboard may be useful if you attach files to Thunderbird regularly, be it images, text files or any other file type regularly.

It speeds up the process significantly if you want the information to be available as an email attachment and not in the email body.

Now You: Attachments or in-body, which do you prefer?

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Email Backup Software MailStore Home 10 released http://www.ghacks.net/2016/11/30/email-backup-software-mailstore-home-10-released/ http://www.ghacks.net/2016/11/30/email-backup-software-mailstore-home-10-released/#comments Wed, 30 Nov 2016 18:49:42 +0000 http://www.ghacks.net/?p=126482 MailStore Home 10 is the newest version of the popular email backup software solution for Windows that supports local and remote email accounts. You can use the free MailStore Home client to back up emails from desktop email programs like Outlook or Thunderbird, local email files such as Mbox, PST or EML, and also from […]

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MailStore Home 10 is the newest version of the popular email backup software solution for Windows that supports local and remote email accounts.

You can use the free MailStore Home client to back up emails from desktop email programs like Outlook or Thunderbird, local email files such as Mbox, PST or EML, and also from email servers using Pop3, IMAP or Microsoft Exchange.

You can use MailStore to back up your Gmail account for instance, or any other online account that supports either Pop3 or IMAP.

One interesting feature of MailStore is that all emails remain searchable in the interface. Simply run a search, and use filters if you want to, to find specific emails that you have backed up in the past. This works regardless of backup source and is one of the handiest features of the application.

MailStore Home 10

mailstore home 10

The new version of MailStore Home 10 is already available on the official project website. If you have MailStore Home installed already on your system, you may run a check for updates right from within the application.

This should get the new version picked up, and if you want downloaded and installed right away.

MailStore Home 10 will upgrade the email archives automatically on start to fully encrypt the databases. The email program encrypted email contents and sensitive information before, but now all of the database is encrypted.

Another new feature of MailStore Home 10 is password protection. It is now possible to password protect archives to prevent unauthorized access.

mailstore home 10 interface

If you don't add a password, anyone with access to the running computer may open the program and with it access all emails that you have archived using the backup program.

Please note that it is required to save or print the recovery key. This is your only option to recover an archive if you forget your password.

The remaining changes are mostly fixes and improvements. For instance, it is now possible to click on hyperlinks in dialogs, and to get Google's consent to archive emails from a Google server, the default web browser is used to open the dialog and no longer an embedded browser.

Closing Words

The security improvements are welcome. The full encryption of the archives means that no information, meta information for instance, may leak even if an attacker manages to get hold of the archive or access to the PC.

The password protection security feature is another welcome addition. While not necessary in all cases, you may want to enable password protection if others may access the PC or if you just want that extra bit of security for your archived emails.

All in all, a great update of an impressive program.

Now You: Do you back up your emails?

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Thunderbird 45.5 email client released http://www.ghacks.net/2016/11/20/thunderbird-45-5-email-client-released/ http://www.ghacks.net/2016/11/20/thunderbird-45-5-email-client-released/#comments Sun, 20 Nov 2016 11:23:22 +0000 http://www.ghacks.net/?p=126282 A new version of the popular desktop email client Thunderbird has just been released. Thunderbird 45.5 fixes several issues but does not introduce new features. The Thunderbird 45.5 release notes list six items of which two are marked as changed, and four as fixed. The new release is a bug fix release mostly; it does […]

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A new version of the popular desktop email client Thunderbird has just been released. Thunderbird 45.5 fixes several issues but does not introduce new features.

The Thunderbird 45.5 release notes list six items of which two are marked as changed, and four as fixed.

The new release is a bug fix release mostly; it does not fix any security issues or introduce new features. In fact, it brings back the behavior of Thunderbird 24 for a feature.

Thunderbird 45.5.0

thunderbird 45.5

Probably the biggest change is a return to Thunderbird 24 behavior when it comes to address entries in the email client.

IMPORTANT: Changed recipient address entry: Arrow-keys now copy the pop-up value to the input field. Mouse-hovered pop-up value can no longer be confirmed with tab or enter key. This restores the behavior of Thunderbird 24.

You may have difficulties finding out what changed exactly just from reading the note. Basically, what the change does is the following: that the selected suggestion (via arrow keys), is the same as the filled value in the email client's recipient field.

Thunderbird displayed different values for filled and selected items up until now (after the release of Thunderbird 24 to be precise).

Two different terms are used when it comes to the recipient field in the email client:

  • Filled value, which is the value that Thunderbird displays in the To, BCC or CC fields.
  • Selected value, which is the value that is selected in the list of address suggestions.

These values could have been different in the past, and that is what Mozilla fixed. Hovered items can no longer be selected with the Enter or Tab key.

Check out this bug on Bugzilla@Mozilla for additional information.

Other Thunderbird 45.5 changes

  • Support changes to character limit in Twitter
  • Reply with selected text containing quote resulted in wrong quoting level indication
  • Email invitation might not be displayed when description contains non-ASCII characters
  • Attempting to sort messages on the Date field whilst a quick filter is applied got stuck on sort descending
  • Mail address display at header pane displayed incorrectly if the address contains UTF-8 according to RFC 6532

You can check out the full release notes for Thunderbird 45.5.0 here.

Thunderbird 45.6.0

A new version of Thunderbird, version 45.6.0, was released on December 28, 2016 to the release channel.

The update fixes an issue where the system integration dialog was shown every time Thunderbird was starting.

Several security issues are fixed in Tunderbird 45.6.0 on top of that.

The release notes are available here.

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Outlook.com Premium is quite the expensive affair http://www.ghacks.net/2016/10/19/outlook-com-premium-is-quite-the-expensive-affair/ http://www.ghacks.net/2016/10/19/outlook-com-premium-is-quite-the-expensive-affair/#comments Wed, 19 Oct 2016 10:08:11 +0000 http://www.ghacks.net/?p=125604 Microsoft revealed Outlook.com Premium, a subscription-based version of its free Outlook.com email offering earlier this year. Back then, the offer was only available to select customers who took part in the beta test. The company appears to have opened the doors for sign up to Outlook.com Premium to the public recently. While limited to users […]

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Microsoft revealed Outlook.com Premium, a subscription-based version of its free Outlook.com email offering earlier this year.

Back then, the offer was only available to select customers who took part in the beta test. The company appears to have opened the doors for sign up to Outlook.com Premium to the public recently.

While limited to users from the United States currently, it is likely that the offer will be extended to other regions eventually.

At its core, it is an offer for existing Outlook users and new customers to gain access to a handful of advanced features for a yearly subscription fee.

You are probably wondering about the differences between the free and premium version of Outlook.com.

Outlook.com Premium vs Free

outlook.com premium

One of the big features of premium Outlook.com accounts is that the inbox is completely advertisement free. While that may not be important for users who use third-party clients to access their emails, those who use the Outlook.com web service to read, send and manage emails may like that.

Premium customers may also use up to five personalized email addresses instead of email addresses that Microsoft offers as part of the free service.

So, instead of picking an email address ending in .outlook.com or other domains provided to free users, premium users may pick a custom domain name instead.

They may add a custom domain they already own to their account during sign-up, or pick a new available domain for that instead.

Related to that are options to share calendars, contacts and documents between those custom email addresses.

Microsoft runs an offer currently to promote the new premium subscription option. Users who sign up for Outlook.com Premium right now get it for $19.99 instead of the regular price of $49.99 per year. Also, the custom domain, if picked and not imported, is free in the first year as well. Users who use their own custom domain can do so without extra charge.

If you think that is quite expensive, you are not alone. Google charges $5 per user for its G Suite Basic plan for instance which gets you extra features such as 30 Gigabytes of online storage, phone and email support, and video and voice calls for $60 per year.

Outlook.com Premium customers pay at least $49.99 after the first year. If they pick a custom domain for their emails, that is an extra that gets added to the total. What makes this even more unappealing is the fact that Microsoft will be the owner of the domain name you pick, and that you only get guaranteed access to the selected email addresses for as long as you pay the extra charge and remain an Outlook.com customer.

Considering that you get better value subscribing to hosting plans that get you as many email addresses as you like, ensure that you have full control over your domain, and a web hosting account on top of that, it is questionable if Microsoft's offer will be that popular.

It may even be better to sign up for a web hosting plan anyway, and use that domain for Outlook.com Premium, instead of using Microsoft's offering to use that domain through Outlook.com. The main benefit here is that you retain full ownership of the domain name regardless of your Outlook.com subscription status.

Now You: Expensive or reasonable? What's your take on the Outlook.com Premium price?

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Fix Thunderbird won’t let you sign in to Gmail http://www.ghacks.net/2016/08/29/fix-thunderbird-wont-let-you-sign-in-to-gmail/ http://www.ghacks.net/2016/08/29/fix-thunderbird-wont-let-you-sign-in-to-gmail/#comments Mon, 29 Aug 2016 14:44:16 +0000 http://www.ghacks.net/?p=124450 As you may know, I use Thunderbid as may main desktop email program. I use it with various email providers, including Gmail. Everything worked fine up until this morning. I received mails to the Gmail account and was able to browse mails and compose them as well. About an hour ago I started to get […]

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As you may know, I use Thunderbid as may main desktop email program. I use it with various email providers, including Gmail.

Everything worked fine up until this morning. I received mails to the Gmail account and was able to browse mails and compose them as well.

About an hour ago I started to get a popup informing me that I had to sign in to the Google account again.

The dialog did display the URL the request came from, it was a Google URL, so I knew it was legitimate. Also, checking to see if I could still access Gmail content in Thunderbird, I noticed that I could not.

I entered the Gmail email address and password, and was redirected to a "cookies disabled" page instead of the second verification step of two-factor authentication.

I tried again and same result. That was quite puzzling as I did not make any changes to Thunderbird.

When I checked the cookies setting in the email client, I noticed that cookies were disabled. That was the reason for me not being able to sign in and authorize the Gmail account for use in Thunderbird.

Note: While I experienced this with Gmail, you may experience it with other email services that rely on cookies for authentication.

thunderbird cookies gmail

Here is how I fixed the issue:

  1. Open the Thunderbird email client.
  2. Select Tools > Options > Privacy.
  3. Check whether "Accept cookies from sites" is enabled, or if the mail server is listed as an exception.

The accept cookies from sites preference was disabled in Thunderbird. I did not do it, and I'm not sure how it reset itself on its own.

Anyway, I enabled the option again, and made sure that third-party cookies are not allowed. I entered the Google account information again and it worked this time. Got the second authorization step and regained full access to the Gmail account in Thunderbird.

The same method works for any other email account, and also for calendar syncing. If you have added Google Calendar to Thunderbird for instance, you may run into the same issue. You may also use the same fix to correct the issue.

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Gmail: question marks for unauthenticated senders http://www.ghacks.net/2016/08/11/gmail-question-marks-unauthenticated-senders/ http://www.ghacks.net/2016/08/11/gmail-question-marks-unauthenticated-senders/#comments Thu, 11 Aug 2016 05:21:59 +0000 http://www.ghacks.net/?p=124058 Google announced back in February 2016 that it planned to improve Gmail security by adding new security indicators to the service. One of the improvements was the introduction of a new red question mark icon in place of the profile photo, avatar or blank icon to highlight unauthenticated emails. Google announced yesterday that the roll […]

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Google announced back in February 2016 that it planned to improve Gmail security by adding new security indicators to the service.

One of the improvements was the introduction of a new red question mark icon in place of the profile photo, avatar or blank icon to highlight unauthenticated emails.

Google announced yesterday that the roll out of the feature started, and that Gmail users on the web and on Android will soon notice the new red question mark icon for unauthenticated messages.

Take a look at the following screenshot which highlights the difference between authenticated and unauthenticated messages on Gmail.

Gmail: question marks for unauthenticated senders

gmail authentication

Google's method for determining the authenticity of a message is the following one: if a message can't be authenticated using DKIM or Sender Policy Framework (SPF), it is marked as unauthenticated.

Gmail, on the web, displays profile icons only when an email is selected, but not in the email listing itself. This means that you will have to click on a message to find out if it is authenticated or not.

Gmail Safe Browsing

Google announced another change yesterday for the web version of Gmail. The company plans to warn users when clicks on links are made that Google believes are dangerous.

On the web, if you receive a message with a link to a dangerous site known for phishing, malware, and Unwanted Software, you’ll begin to see warnings when you click on the link.

The company added its own Safe Browsing technology to Gmail for that. Gmail users who click on unsafe links will get a full page warning message first.

unsafe links gmail

It is still possible to continue to the site in question, but there does not seem to be an option to turn off these warnings for individual sites or even completely.

Google confirms that false positives may happen, and that it sees these new security features more as reminders to be extra careful when interacting with senders or links pointing to the web.

Gmail users should not rely solely on Google to determine whether a sender or link is trustworthy or not. Any email using SPF or DKIM is shown as authenticated, even if it comes from a Nigerian prince or an Iraqi war veteran who sits on a ton of gold.

These security features are merely indicators, and they are probably right more often than not. Still, it is up to the user to determine whether that is the case for individual emails or web links in messages.

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Microsoft fixes Outlook spam issues http://www.ghacks.net/2016/06/01/microsoft-fixes-outlook-spam-issues/ http://www.ghacks.net/2016/06/01/microsoft-fixes-outlook-spam-issues/#comments Wed, 01 Jun 2016 15:01:39 +0000 http://www.ghacks.net/?p=122071 If you are using one of Microsoft's emailing services, Outlook.com for instance, you may have noticed a sharp increase in spam messages that were not filed as spam in the past couple of days. The main issue here was of course that spam was not flagged properly by Microsoft so that it landed in user […]

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If you are using one of Microsoft's emailing services, Outlook.com for instance, you may have noticed a sharp increase in spam messages that were not filed as spam in the past couple of days.

The main issue here was of course that spam was not flagged properly by Microsoft so that it landed in user inboxes instead of the junk folder where it belonged.

You may have noticed as well that spam messages that were not identified as such did not land as frequently in the inbox today or not at all as it did yesterday or the days before.

outlook junk

The drop is explained by two fixes that Microsoft implemented. One was a short time fix designed to fix the bulk of the issue for the majority of users as quickly as possible, the other a long term fix to prevent this from happening again in the future.

Current Status: We're implementing two fixes. One will provide short term relief preventing spam reaching your inbox. The second will be a longer term fix which should stop spam reaching our infrastructure.

The only source of information about the issue is Microsoft's Service Status page. It reveals little information about what caused the actual issue but it all started with the following message yesterday:

  • Current Status: We’re currently reviewing service logging in order to identify the root cause.
  • User Impact: Users may be receiving excessive spam mail.

According to the final message on the page, both fixes have been implemented in the meantime, and users should not receive excessive spam mail anymore that is not flagged properly.

Affected users vented their frustration on Twitter and social media sites such as Reddit or Facebook.

The issue has been extremely frustrating for users as they had to wade through all the spam flooding the inbox to make sure they did not miss any legitimate emails they have received.

We all know that it can be quite time consuming to go through all the "you have inherited 1.000.000.000 US Dollars", "I'm a Nigerian Prince", "Unpaid Invoice" and "Missed You" emails to find legitimate ones.

Microsoft did not disclose what caused the issue in the first place, and it is unlikely that the company will do so.

On a side note, this is one situation where using a desktop email program can be beneficial as spam has to pass through the providers network first and then the program's spam filter as well before it lands in the inbox.

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Thunderbird powered by SoftMaker http://www.ghacks.net/2016/05/23/thunderbird-powered-by-softmaker/ http://www.ghacks.net/2016/05/23/thunderbird-powered-by-softmaker/#comments Mon, 23 May 2016 12:26:38 +0000 http://www.ghacks.net/?p=121776 Thunderbird, powered by SoftMaker, is a custom version of the popular email client featuring enhancements that come all in the form of extensions. Thunderbird 45 and 45.1 were released recently by the team of volunteers that kept and keeps Thunderbird alive ever since Mozilla decided to get rid of the Thunderbird project. This new version […]

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Thunderbird, powered by SoftMaker, is a custom version of the popular email client featuring enhancements that come all in the form of extensions.

Thunderbird 45 and 45.1 were released recently by the team of volunteers that kept and keeps Thunderbird alive ever since Mozilla decided to get rid of the Thunderbird project.

This new version of the popular desktop email client was the first in a long time that featured a significant number of changes and fixes.

SoftMaker, a company best known for its SoftMaker Office suite, announced recently that it plans to include the Thunderbird email client into the 2016 version of the office suite.

In addition to that, it announced that it will provide the Thunderbird team with an experienced developer on a full-time basis to work on the email client and Lightning calendar.

Thunderbird powered by SoftMaker

thunderbird softmaker

Thunderbird powered by Softmaker is core Thunderbird but with optional add-ons that users can install to enhance the email program in several ways.

The following add-ons are provided currently:

  1. SoftMaker Theme: This is probably the least interesting of the add-ons. It changes the blakc and white icons on the toolbar with colored icons.
  2. SoftMaker Enhanced UI: Makes the Windows title bar and the menu bar visible, and moves the document tabs below the toolbar. Also, it adds new options to move emails and navigate email folders by adding new buttons and shortcuts to Thunderbird.
  3. Faster autocompletion of e-mail addresses: The fix improves auto-completion when large address books are used in Thunderbird. If you notice a delay of one or multiple seconds before recipient names are suggested to you after starting to type, you will benefit from this change.
  4. Software eM Client Importer: This add-on is only useful to users of Software Office and the eM Client it shipped with. It allows you to import email databases from those clients to Thunderbird.

You can download each of the add-ons for Thunderbird separately from the official SoftMaker website.

The approach leaves the core of Thunderbird untouched, and gives users options to install the add-ons they are interested in to improve the email client.

It offers benefits to the developer as well, as it is usually easier to make changes to an add-on than to Thunderbird's code directly.

Existing Thunderbird users may be interested in the add-ons that SoftMaker has created. It needs to be noted that the extensions are not offered on the official Mozilla Thunderbird add-ons repository.

They are provided as extension files that need to be installed manually in the client:

  1. Open the Thunderbird email client on your computer.
  2. Tap on the Alt-key if the menu bar is not displayed.
  3. Select Tools > Add-ons from the menu.
  4. Click on the gear icon in the upper right corner next to search, and select install add-on from file from the menu that opens.
  5. Select the extension file that you have downloaded to install it.
  6. A restart is always necessary after the installation of extensions.

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Windows Live Mail 2012 end of Outlook support http://www.ghacks.net/2016/05/06/windows-live-mail-2012-end-of-outlook-support/ http://www.ghacks.net/2016/05/06/windows-live-mail-2012-end-of-outlook-support/#comments Fri, 06 May 2016 17:34:14 +0000 http://www.ghacks.net/?p=121477 Windows Live Mail 2012 users who use it to connect to Microsoft's Outlook email service receive emails from Microsoft currently that state that they won't be able to use the solution anymore come June 30th, 2016. Windows Live Mail is a free email client by Microsoft that Microsoft made available as part of the Windows […]

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Windows Live Mail 2012 users who use it to connect to Microsoft's Outlook email service receive emails from Microsoft currently that state that they won't be able to use the solution anymore come June 30th, 2016.

Windows Live Mail is a free email client by Microsoft that Microsoft made available as part of the Windows Essentials 2012 suite of programs.

It is supported by Windows 7 and newer versions of Windows, and still available for download on the Windows Essentials website.

Windows Live Mail supports web based email clients, RSS feeds and a number of other features that most desktop email programs supported when it first came out.

Windows Live Mail 2012 end of Outlook support

windows live mail 2012

Microsoft explains in the email why Windows Live Mail 2012 users won't be able to synchronize data to update their Outlook (or previous Microsoft accounts such as Hotmail or MSN) using the application.

Windows Live Mail 2012 does not support the synchronization technologies used by the new Outl‍ook‍.‍com. When account upgrades begin at the end of June, you will no longer be able to receive email sent to your Out‍look‍.‍com account in Windows Live Mail 2012

Users are however still able to access their emails on the Outlook.com website. All data remains accessible on the Internet and already downloaded data in the client.

Microsoft recommends furthermore that users switch to the Mail application instead which it launched with Windows 8.

Users who are still on Windows 7 are encouraged to upgrade to a newer version of Windows to utilize the mail application.

If you currently use Windows Live Mail 2012, we recommend that you switch to the Mail app in Windows to‍day. The Mail app is built in to Windows 8/8.1 and Windows 10, and has a more modern design. To begin using it, simply launch the app and add your Out‍look‍.‍com account.

Alternatively, they may take advantage of a one year free subscription of Office 365 Personal to use Outlook 2016 to connect to the account.

What Microsoft fails to mention

windows live mail outlook imap pop3

Windows Live Mail supports three different connection types: POP, IMAP, and Outlook / Windows Live synchronization.

You can configure your Outlook.com account to connect using POP or IMAP instead, and this should still work after June 30, 2016 as Microsoft won't disable POP or IMAP access to Outlook.com as it would affect all third-party clients if they would do so.

If you are using Windows Live Mail 2012 to connect to a Microsoft email account, make sure it is set up to connect via Pop3 or IMAP and you should be set to survive the cut on June 30th.

outlook accounts

To check an existing account do the following:

  1. Select Menu > Options > Email accounts in Windows Live Mail.
  2. Double-click on the email account that you want to check.
  3. Switch to the servers tab.
  4. Make sure Pop or IMAP is selected there.

It seems that you cannot modify an account directly. To add a new Pop3 or IMAP connection click on Add under accounts and follow the instructions.

The information you need are published on this Microsoft support website.

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Fix Thunderbird 45 Enter-key creating two lines http://www.ghacks.net/2016/04/27/fix-thunderbird-45-enter-key-creating-two-lines/ http://www.ghacks.net/2016/04/27/fix-thunderbird-45-enter-key-creating-two-lines/#comments Wed, 27 Apr 2016 18:28:10 +0000 http://www.ghacks.net/?p=121313 If you have updated the desktop email client Thunderbird to version 45 which the team released recently, you may have noticed several changes that may affect how you are using the application. One of those changes affects the compose window, and there specifically what happens when you tap on the Enter-key to create a new […]

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If you have updated the desktop email client Thunderbird to version 45 which the team released recently, you may have noticed several changes that may affect how you are using the application.

One of those changes affects the compose window, and there specifically what happens when you tap on the Enter-key to create a new line.

Previous versions of Thunderbird would jump to the next line automatically when you used the Enter-key in the compose window, but the new version does not anymore.

Thunderbird 45 jumps two lines down when you hit the enter-key on the computer keyboard instead, or, more precisely, it creates a new paragraph whenever you hit the Enter-key.

While some may not mind, it is a nuisance for others who now have to go back a line to avoid too many empty lines in the emails they are writing.

Fix Thunderbird's Enter-key issue

thunderbird 45 enter key

The issue is easy enough to fix though. The development team of the email program added a new option to the Thunderbird settings that gives you control over the change.

Note: You can use Shift-Enter to invoke the one-line per tap functionality without making changes to the configuration.

To go back to the one-line per tap on the Enter-key format do the following:

  1. If you don't see a menu bar at the top, tap on the Alt-key to display it.
  2. Select Tools > Options from the menu bar to open the Thunderbird Options window.
  3. Switch to Composition > General once it is displayed on the screen.
  4. Locate the preference "When using paragraph format, the enter key creates a new paragraph" under HTML.
  5. Uncheck the option, and click on the ok button afterwards to save the change.

When you tap on the Enter-key now when you are composing emails, you will notice that the previous behavior is enabled again. The cursor jumps to the next line from that moment on just like it did in previous versions of Thunderbird.

You are probably wondering what the "paragraph format" is that is mentioned. It means when you are composing HTML emails, or have set the format to auto.

You can check which format Thunderbird uses by opening a compose window and selecting Options > Delivery Format from the menu bar.

thunderbird compose

The "paragraph format" is used if Auto-Detect, Rich Text (HTML) Only, or Plain and Rich (HTML) Text are selected.

The Enter-key setting has no effect if the Plain Text Only format is selected.

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MailStore Home 9.7 is out http://www.ghacks.net/2016/04/21/mailstore-home-9-7-is-out/ http://www.ghacks.net/2016/04/21/mailstore-home-9-7-is-out/#comments Thu, 21 Apr 2016 19:40:28 +0000 http://www.ghacks.net/?p=121209 MailStore Home is a popular email backup and archiving software for Microsoft Windows operating systems. Today's update brings a massive version jump from MailStore Home 8.3 released in September 2015 to MailStore Home 9.7. The version jump can be explained by the integration of a large number of new features, and reintegration of MailSsore Home […]

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MailStore Home is a popular email backup and archiving software for Microsoft Windows operating systems.

Today's update brings a massive version jump from MailStore Home 8.3 released in September 2015 to MailStore Home 9.7.

The version jump can be explained by the integration of a large number of new features, and reintegration of MailSsore Home into the main development branch.

Several hundred fixes and improvements were added to MailStore Home thanks to the reintegration.

MailStore Home is an email backup program for Windows that is free for personal use. You can use it to backup emails from local desktop clients such as Outlook or Thunderbird, email files, and email accounts and services.

The program ships with built-in support for Microsoft Exchange and Gmail, but works with other services equally good.

What makes it attractive is not only its support for various email services and protocols, but also that it provides you with a searchable index of all backed up emails and attachments.

MailStore Home 9.7

mailstore home 9.7

The changelog starts with several notes that provide you with information about important changes that may affect how you are using the program.

First, the new version requires the Microsoft .Net Framework 4.5.1 so make sure that is installed before you upgrade or run the installer (you can check for updates when the program is open).

Changes were made to how some content is indexed by the program, and it is recommended to verify that iFilters are not missing by loading the Administrative Tools after the upgrade and clicking on the change-button next to "search index.

attachments ifilter

There you find listed supported formats that you can enable right away, and formats that you need to download filters for.

To do so click on "download filter" next to the filter you can to enable. This loads a help page on the MailStore Home website that details how you can add the missing filter to the system and have it picked up by the program.

The last note mentions that support for Gmail has been improved. You may delete emails from the Gmail inbox now for instance. Support for a new Gmail profile with OAuth support has been added on top of that which improves support for Google Mail even further. Additionally, you may configure the profile to remove messages from the mailbox automatically (after backup)

Archiving performance has been improved for Microsoft Exchange 2007 or higher EWS-based mailboxes, and for IMAP-based mailboxes. Both benefit from "a new Firebird-based property cache" and a "new folder contents sync module".

Another new feature is support for importing Outlook PST files directly into the Home version of MailStore.

Last but not least, data integrity checks can be run from the Administrative Tools page of the application. The function was only available as a command line parameter previously.

As far as feature removals are concerned, MailStore Home 9.7 does not ship with the AVM Ken archiving profile anymore, and you may notice that the integrated backup function has been removed as well.

Now you: Do you backup your emails? If so, which program do you use for the job?

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Thunderbird 45.0 has been released http://www.ghacks.net/2016/04/13/thunderbird-45-0-has-been-released/ http://www.ghacks.net/2016/04/13/thunderbird-45-0-has-been-released/#comments Wed, 13 Apr 2016 19:19:37 +0000 http://www.ghacks.net/?p=120988 Mozilla has released an update to the desktop email client Thunderbird that brings the version of the program to Thunderbird 45.0. It is a major update of the application which has been on life support ever since Mozilla decided to hand over development to the community in 2012 and use freed up resources for other […]

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Mozilla has released an update to the desktop email client Thunderbird that brings the version of the program to Thunderbird 45.0.

It is a major update of the application which has been on life support ever since Mozilla decided to hand over development to the community in 2012 and use freed up resources for other projects.

Then in 2015 Mozilla announced that it would drop the email client altogether even though usage was still on the rise.

Thunderbird 45.0

thunderbird 45.0

The update is already available on the official download site but the client itself has yet to pick it up. This will happen soon however, and you can run checks for updates with a click on Help > About Thunderbird from within the application.

So what is new in Thunderbird 45.0?

The short answer: a lot. If you check out the release notes, you find more items listed there as new as in the past two years combined.

Customize From Address

customize from

The new feature is available when you click on the from field when composing email addresses. It enables you to make changes to the from address that are valid only for the current email.

One example where this may be useful is if an email service supports aliases. If you use Gmail for instance, you can add +text after the username of the email address to create an alias.

Correspondents column

correspondents

Correspondents is a new column that is displayed by default that combines sender and recipients. You can still add the from column back by right-clicking on the header and selecting the option from the menu that opens up.

The main difference between the two is the arrow that you see on the right of the sender or recipient. A left arrow indicates that your selected email account received the message, a right arrow that it was sent from it.

Better Remote Content Exceptions

remote content

When you have selected to block remote content in Thunderbird by default, you get a message in emails that want to load remote content that reads "to protect your privacy, Thunderbird has blocked remote content in this message".

The new control options provide you with granular options to allow remote content.

Other additions

  • Better support for XMPP chatrooms and commands (Thunderbird ships with a chat component that you can make use of).
  • The Spell checker and dictionary work in the subject line of emails now.
  • Dropdown in compose window to set specific font sizes.
  • Name and email address can be copied from message headers of emails now.
  • Support for OAuth authentication for Mail.ru added.
  • Option added to always use HTML formatting to prevent unexpected format loss.
  • OpenStreetMap and other map services can be used for maps (it is unclear how and where though, and the release notes don't reveal any information besides that it is now an option).

Fixes

Besides new features and improvements to existing features, the team has fixed the following issues in Thunderbird 45.0.

  • External images were not displayed in reply/forward.
  • When saving drafts that were edited as a new message, the original draft was overwritten.
  • Fixed a crash when parsing IMAP messages.
  • Fixed spell checker checking spelling in invisible HTML parts.
  • Fixed extra spaces issue when sending messages with Chinese, Japanese, or Korean characters.
  • Pre-formatted blocks are properly preserved in message replies.
  • Fixed a issue where copy and paste from plain text documents lost whitespace.
  • Fixed "open draft", "forward", "edit as new" and "reply" creating messages with incorrect character encoding.
  • Fixed sort direction change using Grouped by view.
  • Fixed an issue where new emails were not displayed in the selected sort order.
  • Fixed an issue with Box.com attachments failing to upload.
  • Fixed an issue where drag and drop of attachments failed to the operating system folder.
  • Fixed XMPP connection problems.

As you can see, lots of changes and fixes in the new version of Thunderbird.

Thunderbird 45.1.0

thunderbird 45.1.0

The email client Thunderbird 45.1.0 was released on May 10, 2016. It is a bug fix release that takes care of the following issues:

  • Drag and drop of contact names to address box of a message failed.
  • UI element inconsistency when moused over on retina displays.
  • DIGEST-MD5 authentication in JS-XMPP failed for some (disabled).
  • Font Indicator claimed for some fonts that they were not installed.
  • Printing failed in composition window.
  • Paragraph mode improvements when composing messages.
  • Automatic correspondents column upgrade disabled.

Thunderbird 45.1.1

thunderbird 45.1.1

Thunderbird 45.1.1 was released on May 31, 2016. It is a bug fix release the fixes the following issues:

  • The enter-key closed the mailing list panel when adding members to it instead of jumping to the next line.
  • Emails without HTML elements was sent as HTML email if the format auto-detect option was enabled.
  • Options applied to templates were lost when the template was used.
  • The option to delete contacts was not working when contacts were found using search.
  • Views from global searches did not respect the mail.threadpane.use_correspondents setting.

Thunderbird 45.2.0

Thunderbird 45.2.0 was released on June 30, 2016. The update patches several security issues and the following issues:

  • Invitations to events could not be printed.
  • A reporting issue that false stated that there was not enough disk space during compacting.
  • The dragging and dropping of multiple contacts from the contacts list onto an addressbook while All Addressbooks were selected moved only one contact.
  • Links were not always detected in the message body.

Thunderbird 45.3.0

Thunderbird 45.3.0 was released on August 30, 2016. It is a bug fix and security release.

  • Disposition-Notification-To could not be used in mail.compose.other.header
  • FIXED"edit as new message" on a received message pre-filled the sender as the composing identity.
  • FIXEDCertain messages caused corruption of the drafts summary database.

Thunderbird 45.4.0

Thunderbird45.4.0 was released on October 3, 2016. It is a bug fix release that makes the following changes to the email client:

  • Display name was truncated if no separating space before email address.
  • FIXEDRecipient addresses were shown in red despite being inserted from the address book in some circumstances.
  • FIXEDAdditional spaces were inserted when drafts were edited.
  • FIXEDMail saved as template copied In-Reply-To and References from original email.
  • FIXEDThreading broken when editing message draft, due to loss of Message-ID
  • FIXED"Apply columns to..." did not honor special folders

Thunderbird 45.5.0

Thunderbird 45.5.0 was released on November 18, 2016. It is a bug fix release:

  • IMPORTANT: Changed recipient address entry: Arrow-keys now copy the pop-up value to the input field. Mouse-hovered pop-up value can no longer be confirmed with tab or enter key. This restores the behavior of Thunderbird 24.
  • CHANGEDSupport changes to character limit in Twitter
  • FIXEDReply with selected text containing quote resulted in wrong quoting level indication
  • FIXEDEmail invitation might not be displayed when description contains non-ASCII characters
  • FIXEDAttempting to sort messages on the Date field whilst a quick filter is applied got stuck on sort descending
  • FIXEDMail address display at header pane displayed incorrectly if the address contains UTF-8 according to RFC 6532

Thunderbird 45.6.0

Thunderbird 45.6.0 was released on December 28, 2016. It fixes several security issues and an issue that caused the system integration dialog to show up on every start of Thunderbird.

Thunderbird 45.7.0

Thunderbird 45.7.0 was released on January 26, 2017. It is a release that fixes several issues in the email client including security issues.

  • Message preview pane non-functional after IMAP folder was renamed or moved
  • FIXED"Move To" button on "Search Messages" panel not working
  • FIXEDMessage sent to "undisclosed recipients" shows no recipient (non-functional since Thunderbird version 38)
  • FIXEDCalendar: No way to accept/decline email invitations when sent and received messages are stored in the same folder

Thunderbird 45.7.1

Thunderbird 45.7.1 was released on February 7, 2017. It is a bug fix release that fixes a crash issue when viewing certain IMAP messages.

One issue, that the message preview pane is not functional after moving or renaming IMAP folders does still exist.

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Here is what the new Outlook.com Premium entails http://www.ghacks.net/2016/02/26/here-is-what-the-new-outlook-com-premium-entails/ http://www.ghacks.net/2016/02/26/here-is-what-the-new-outlook-com-premium-entails/#comments Fri, 26 Feb 2016 13:36:46 +0000 http://www.ghacks.net/?p=119492 Outlook.com Premium is currently available as a pilot project by Microsoft; means, only invited users get a chance to test the service before it will be rolled out to everyone. Microsoft revealed little about the service, only that it would reintroduce custom domains on Outlook.com. Users invited to the test pilot of Outlook.com Premium find […]

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Outlook.com Premium is currently available as a pilot project by Microsoft; means, only invited users get a chance to test the service before it will be rolled out to everyone.

Microsoft revealed little about the service, only that it would reintroduce custom domains on Outlook.com.

Users invited to the test pilot of Outlook.com Premium find information about what the new service offers on this page while everyone else may add their account to a waiting list.

Microsoft has not yet revealed when it will make the service available to the public.

Outlook.com Premium

outlook.com premium

Outlook.com Premium offers the following advantages over a regular (read free) Outlook account:

  • Premium users can add up to five personalized email addresses to Outlook that they can use. These custom domain email addresses sync with the Outlook.com mailbox automatically after setup.
  • You may share calendars, contacts and documents between all people who have email addresses on your domain.
  • An ad-free inbox (no banner ads, no distractions).

One thing that is quite interesting in this regard is that Office 365 subscribers will get Outlook.com Premium free of charge as part of their subscription.

It is unclear right now what Microsoft plans to do with the current Outlook ad-free subscription offer. Available for $19.95 per year, it could be upgraded to Outlook.com Premium instead.

It seems unlikely that the company will keep the ad-free plan up when it introduces the premium plan, but nothing has been confirmed yet.

Outlook.com users who are subscribed to the ad-free plan may consider subscribing to Office 365 directly instead as they'd pay $50 for a one-year subscription if they subtract the price of Outlook ad-free from the subscription plan.

If you consider that you can grab Office 365 subscriptions cheaper at third-party retailers, it was offered previously for as low a price as $29.99 per year, it may be worth the upgrade especially since you gain other advantages such as 1TB of OneDrive storage with the subscription as well. (via Caschy)

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Thunderbird’s future: Web App, or LibreOffice? http://www.ghacks.net/2015/12/12/libreoffice-plus-thunderbird-love/ http://www.ghacks.net/2015/12/12/libreoffice-plus-thunderbird-love/#comments Sat, 12 Dec 2015 16:01:08 +0000 http://www.ghacks.net/?p=117790 Mozilla announced last month that it wants to get rid of Thunderbird, the desktop email client that shares code with Firefox. The details were a bit sketchy at the time, but the gist was that Mozilla wants to take away the burden from its engineers and free Thunderbird engineers from having to spent time adjusting […]

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Mozilla announced last month that it wants to get rid of Thunderbird, the desktop email client that shares code with Firefox.

The details were a bit sketchy at the time, but the gist was that Mozilla wants to take away the burden from its engineers and free Thunderbird engineers from having to spent time adjusting the email client based on changes made to Firefox's core.

Mozilla wants to make sure that a standalone Thunderbird project is off to a good start, and to ensure that, it plans to provide financial support among other things.

While it is possible for the Thunderbird project to stand on its own feet, another possibility discussed was to make it part of an organization that would provide the Thunderbird development team with the required infrastructure as well as legal and financial backing.

Decisions have not been made yet, but it appears that the Document Foundation, maintainers of the popular Office client LibreOffice, are a candidate.

thunderbird future

A wiki page on the official Document Foundation website entitled "Ideas for the integration of Thunderbird with LibreOffice" lists options, ideas and directions for a potential integration of Thunderbird with LibreOffice.

The LibreOffice team discussed options for integration a personal information manager in the Office suite, and options included transferring Thunderbird to "The Document Foundation" or to fork Thunderbird and integrate the fork into LibreOffice.

Two main implementation options exist if the decision is made to move Thunderbird under the umbrella of the Document Foundation:

  1. Make Thunderbird a program that is part of LibreOffice and ship it directly with the Office suite.
  2. Maintain a standalone version of the Thunderbird email client.

These options are not exclusive, and one possible outcome could be that both will happen. It is likely that part of Thunderbird's userbase would migrate away from the client if Thunderbird would only be offered as part of LibreOffice and not as a standalone client as it is right now.

There are other possibilities, and one of them that is discussed openly right now is to turn Thunderbird into a Web App.

tl;dr Thunderbird over the next 3 years needs to convert to being a web
app that can run on any browser that supports ES6 Javascript and HTML5.
(web app does not imply cloud-based, only that the underlying platform
is js/html).

Two reasons are provided to go down the route. First, that there is no guarantee that the Mozilla platform will remain a general-purpose development environment to run non-browser software, and second, that Internet users are using a variety of platforms and that Thunderbird somehow has to account for that.

The Web App approach would certainly require more time and might not only affect functionality but will impact extensions and customization as well among other things. Then there is migration that needs to be taken care of.

Now You: Where do you see Thunderbird's future?

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Thunderbird usage is on the rise http://www.ghacks.net/2015/12/10/thunderbird-usage-is-on-the-rise/ http://www.ghacks.net/2015/12/10/thunderbird-usage-is-on-the-rise/#comments Thu, 10 Dec 2015 08:13:55 +0000 http://www.ghacks.net/?p=117753 Thunderbird usage is on the rise according to latest usage information published by Mozilla on the official blog. The email client that celebrated its eleventh birthday on December 7 crossed the 10 million Active Daily Inquiries (ADI) mark for the first time on November 30, 2015. Mozilla measures usage by counting the pings it receives […]

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Thunderbird usage is on the rise according to latest usage information published by Mozilla on the official blog.

The email client that celebrated its eleventh birthday on December 7 crossed the 10 million Active Daily Inquiries (ADI) mark for the first time on November 30, 2015.

Mozilla measures usage by counting the pings it receives from the product it maintains. The email client is configured to check for plugin blocklist updates regularly, and that's where the 10 million figure comes from.

That's however not the final user count as one needs to take into account users who don't use the email client on a daily basis, and environments where Thunderbird is being used but pings are blocked by security.

Based on past studies, 2.5 is being used to estimate the total active users of a program, and that is 25 million in the case of Thunderbird.

This is not exact science on the other hand but if the same multiplier is being used throughout the years, it should paint a clear picture of the rise and fall of user levels.

thunderbird users statistics

The graph that Mozilla published highlights not only the breakthrough, but also the countries that most Thunderbird pings come from.

The top five countries are Germany, Japan, United States, France and Italy.

For comparison purposes, check out the state of the desktop email client Thunderbird which features another graph that highlights the yearly ADI growth.

Pings grew by about 2 million since mid-2012, the time when Mozilla decided to put the email client on the backburner and make it more or less a community maintained project. Considering that this was achieved without marketing or an advertisement budget, it is certainly impressive and one has to wonder where the email client could stand today if Mozilla would have made it a priority instead.

Mozilla announced plans recently to drop Thunderbird completely. The idea expressed by the organization would make Thunderbird a standalone open source project maintained by a dedicated team. Mozilla wants to back the project financially in the beginning and lend support to it as well to make sure it is off to a good start.

The blog post on the official Mozilla blog indicates that the process is already underway. Thunderbird's temporary home for the foreseeable future is the Mozilla Foundation, but that is just to ensure that the project has a legal and financial home for the time being.

This means as well that the Thunderbird project may accept donations directly which will benefit the project directly.

Now You: What are your hopes and wishes for an independent Thunderbird project?

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Mozilla wants to drop Thunderbird http://www.ghacks.net/2015/12/01/mozilla-wants-to-drop-thunderbird-completely/ http://www.ghacks.net/2015/12/01/mozilla-wants-to-drop-thunderbird-completely/#comments Tue, 01 Dec 2015 17:58:23 +0000 http://www.ghacks.net/?p=117614 For years, Mozilla developed and maintained not only the Firefox web browser but also the Thunderbird email client. Both products were received well when they were first released and both managed to attract millions of users who use the products on a daily basis. Mozilla some time ago announced that it would remove staff from […]

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For years, Mozilla developed and maintained not only the Firefox web browser but also the Thunderbird email client.

Both products were received well when they were first released and both managed to attract millions of users who use the products on a daily basis.

Mozilla some time ago announced that it would remove staff from the Thunderbird project and hand over core development tasks to the community instead.

That was back in 2012, and for the most part since then, Thunderbird releases were nothing more than an assortment of bug and security fixes.

Today it appears as if Mozilla wants to cut the tie completely. Mozilla chairwoman Mitchell Baker revealed recently that Mozilla would like to drop Thunderbird completely.

Mozilla engineers pay a tax to support Thunderbird according to Baker while Thunderbird developers spend time making sure changes in the underlying architecture that both programs use work fine in Thunderbird.

thunderbird australis theme

Baker mentioned that the "overwhelming majority" of Mozilla's leadership believes that Mozilla should focus only on activities that "can have an industry-wide impact", and that she thinks that Thunderbird does not fall into that category.

That does not mean that Thunderbird as a product will cease to exist. While Baker has no answer yet on how a transition would look like, and when it will happen, she seems certain that it will happen.

Mozilla plans to provide the Thunderbird team with financial and legal help, as well as other resources required to separate the project from Mozilla.

Mark Surman of the Mozilla Foundation and I are both interested in
helping find a way for Thunderbird to separate from Mozilla
infrastructure. We also want to make sure that Thunderbird has the right
kind of legal and financial home, one that will help the community
thrive.

Basically, what Mozilla wants is to hand over Thunderbird to free up resources, and to use those resources for Firefox and other projects that it believes have a wider impact on the Internet and technology.

Thunderbird is not mentioned in Mozilla's 2014 audited financials report. It is unclear how much Mozilla spends on Thunderbird because of it.

While this could very well be the beginning of the end of Thunderbird, it could very well be a chance as well depending on the separation, community interest and other factors.

It is unclear if the Thunderbird project can generate enough money to keep the project going. According to Mark Surman, Mozilla seems to be in talks with organizations who may be interested in supporting development and infrastructure, and is considering adding user donation options on top of that.

Now You: Good move or bad, what is your take on this?

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Gmail Search to inform you about matches in spam http://www.ghacks.net/2015/11/10/gmail-search-to-inform-you-about-matches-in-spam/ http://www.ghacks.net/2015/11/10/gmail-search-to-inform-you-about-matches-in-spam/#comments Tue, 10 Nov 2015 14:23:34 +0000 http://www.ghacks.net/?p=117236 Google is rolling out a feature currently to Gmail on the web that changes how search works on the service. To sum it up, search takes into account matches found in spam on Gmail which it did not before. Previously, search only took into account all regular folders such as inbox or user defined folders […]

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Google is rolling out a feature currently to Gmail on the web that changes how search works on the service. To sum it up, search takes into account matches found in spam on Gmail which it did not before.

Previously, search only took into account all regular folders such as inbox or user defined folders as well as the trash when you ran a search on Gmail.

While that was helpful most of the time, it meant that you had to check the spam folder manually each time if you were looking for an email that you could not locate.

Say, you wanted to investigate why a certain newsletter would not arrive anymore. Running a search on Gmail was not enough to locate these emails, as you had to search the spam folder as well to make sure it was not sorted automatically into a folder or flagged as spam on the site instead.

The improved search option takes care of that as search runs across all folders on Gmail now including spam.

google mail spam

Gmail does not display emails in spam or trash that match the search query right away though and the main reason why that is the case is that it would not make much sense to mix trash, spam and regular emails in a single listing.

The service displays a message at the bottom of the search results instead if emails were found in spam or trash.

trash spam footer

The message reads "Some messages in Trash or  Spam match your search. View messages. View messages is a link which you can click on to view those messages.

The feature is rolled out in the coming two weeks to all users of the service who use the web version of Gmail.

Google will roll out another feature related to search at the same time. If a search query is to general to be of much use, e.g. if a user searches for a term that would return lots of results, then they may see a message alerting them to the fact: "Improve result with search options such as sender, data, size and more".

advanced search footer

 

 

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How to undo the sending of emails on Gmail http://www.ghacks.net/2015/06/23/how-to-undo-the-sending-of-emails-on-gmail/ http://www.ghacks.net/2015/06/23/how-to-undo-the-sending-of-emails-on-gmail/#comments Tue, 23 Jun 2015 08:38:51 +0000 http://www.ghacks.net/?p=114444 Emails are sent automatically if you hit the send button after composing them normally. Once it is out, there is no way to undo the sending which may be problematic at times. For instance, if you notice that you have added wrong recipients, composed an email in anger that you should not have sent, because […]

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Emails are sent automatically if you hit the send button after composing them normally. Once it is out, there is no way to undo the sending which may be problematic at times.

For instance, if you notice that you have added wrong recipients, composed an email in anger that you should not have sent, because you used the wrong account, or because of spelling mistakes in the email.

Google introduced an "undo send" feature on Gmail's web interface some time ago which held the email on Google servers for a short period of time before it was actually on its way to the designated destination.

If you noticed issues during that time, you could make use of the feature to block the sending. The feature was an experiment which meant that you had to enable it in the labs section of the Gmail settings.

If you have checked your Gmail settings today, you may have noticed that the feature is now fully integrated on Gmail.

While it needs to be enabled before it becomes available, it works pretty much like the experimental feature.

How to undo the sending of emails on Gmail

First thing you need to do is enable "Undo Send" on Gmail. Open the Gmail settings with a click on the following link to get started: https://mail.google.com/mail/u/0/#settings/general

Tip: to locate it quickly hit F3 on the keyboard and type Undo Send to jump to the preference right away.

gmail undo send

Locate "Undo Send" on the page and check the "Enable Undo Send" box there. You may also customize the cancellation period there. The default is 10 seconds which you can change to 5, 20 and 30 seconds instead.

Scroll down and click on save changes to enable the new feature.

Whenever you sent messages on Gmail afterwards, you will receive the small notification prompt "Your message has been sent. Undo" that you can make use of to undo the sending of the email during the time period you selected when you enabled the feature.

cancel send gmail

The undo goes away automatically after the set amount of time indicating that the email is now on its way and cannot be stopped anymore.

You need to be quick if you keep the default time period of 10 seconds. This works mostly in my opinion when you realize right after hitting send that something is wrong and need to be corrected. Even 30 seconds is not such a long time for stopping the email from sending.

Still, it may prove useful for users who use the Gmail web interface regularly to compose and send emails. (via Caschy)

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How to sort accounts in the email client Thunderbird manually http://www.ghacks.net/2015/06/16/how-to-sort-accounts-in-the-email-client-thunderbird-manually/ http://www.ghacks.net/2015/06/16/how-to-sort-accounts-in-the-email-client-thunderbird-manually/#comments Tue, 16 Jun 2015 07:58:06 +0000 http://www.ghacks.net/?p=114312 The email client Thunderbird lacks options to sort the order of accounts in the email client directly. It is for instance not possible to reorder accounts in the client's main pane via drag and drop. We have covered add-ons in the past that allow you to reorder accounts and folders, but there is also a […]

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The email client Thunderbird lacks options to sort the order of accounts in the email client directly. It is for instance not possible to reorder accounts in the client's main pane via drag and drop.

We have covered add-ons in the past that allow you to reorder accounts and folders, but there is also a manual method that you can use instead.

The main advantage of it is that you don't have to rely on an add-on for that, the disadvantage that it is a complicated process.

The instructions below help you reorder email accounts in Thunderbird so that they are arranged in the desired order in the program's sidebar.

First thing you need to do is open the advanced configuration editor. This is done with a click on Tools > Options to open the preferences of Thunderbird. Once the window opens, switch to Advanced > General and click on the Config Editor button displayed on the page that opens up.

thunderbird config editor

When the about:config window opens, search for mail.accountmanager.accounts in the interface. The value of the preference lists all accounts and their order in which they are displayed in Thunderbird's sidebar.

While that is useful, only account1, account2 and so on are displayed as the value and not the actual account names or servers used by those accounts.

If you have just a few accounts, you may simply reorder them right away to change the order, but if you have more than a few, this may not work.

Accounts are listed from the oldest to newest, which may help as well reorder them.

thunderbird accountmanager

You may perform additional searches to identify individual accounts. One way to do that is to search for the account number, e.g. account19 using the search option. This may not reveal the server's identity right away but may reveal additional hints that you can use.

For instance, a search for account19 on a Thunderbird test system revealed that it is linked to id3 and server3.

thunderbird account lookup

A search for server3 then in the same interface revealed configuration information for that server including the server hostname (in this case imap.googlemail.com).

server identification

The hostname may not be sufficient to identify an account as you may have added multiple email accounts using a single provider to Thunderbird.

Locate the "name" preference on the page, e.g. mail.server.server3.name which lists the username of the account as the value. Since this is an email address most of the time, you are able to link it to the account number.

Once you have identified accounts, go back to mail.accountmanager.accounts and double-click on the preference.

To reorder accounts move select account numbers, e.g. account19, to another position. Make sure you have "," after each account but not after the last account in the listing.

account19,account2,account9,account10,account11,account20

Once you have modified the value, close the window and restart the Thunderbird email client. Make sure the changes are reflected in the interface. If not, retrace your steps and make sure you have identified accounts properly.

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Thunderbird 38.0.1 is a massive update for the email client http://www.ghacks.net/2015/06/12/thunderbird-38-0-1-is-a-massive-update-for-the-email-client/ http://www.ghacks.net/2015/06/12/thunderbird-38-0-1-is-a-massive-update-for-the-email-client/#comments Fri, 12 Jun 2015 14:45:57 +0000 http://www.ghacks.net/?p=114259 Development of the email client Thunderbird was more or less restricted to maintenance and security updates ever since Mozilla made the decision to use resources for other projects and move development into the hands of the community. That was back in 2012 and while that did not really affect existing users as Thunderbird is more […]

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Development of the email client Thunderbird was more or less restricted to maintenance and security updates ever since Mozilla made the decision to use resources for other projects and move development into the hands of the community.

That was back in 2012 and while that did not really affect existing users as Thunderbird is more or less complete when it comes to all things email, it must have reflected badly on the overall perception of the client.

The release of Thunderbird 38.0.1 is the first massive update of the email client that introduces more than just bug fixes and security updates.

This guide looks at the major changes introduced in the new version.

Lightning Calendar is now integrated natively

thunderbird calendar

Probably the biggest change in Thunderbird 38.0.1 is the native integration of the popular calendar add-on Lightning.

You find it listed under "events and tasks" in Thunderbird's main menu bar. A click on it displays options to add events and tasks, open the Calendar and Task Manager, and perform various other calendar related activities.

Lightning is added to Thunderbird as an add-on. If you don't use the calendar functionality it provides, you may uninstall or disable it in the add-ons manager.

This is done in the following way:

  1. Select Tools > Add-ons from the main menu. If the menu is not displayed, hit the Alt-key first to display it.
  2. Locate the Lightning add-on in the add-ons manager and select disable or remove next to it.
  3. Disable turns it off so that it is not loaded while remove deletes the add-on from the system.

Yahoo Messenger support in Chat

yahoo

I never really used the chat functionality in Thunderbird even though it supports several popular chat services such as Facebook, XMPP, Twitter or Google Talk.

The most recent addition is Yahoo Messenger which you can connect to now as well.

  1. Select Tools > Chat Status > Show Accounts to bring up the list of supported chat protocols and services.
  2. There you find listed Yahoo. When you select it, you are asked to enter your username first and then on the next page the password.

Google OAuth 2 support

gmail oauth

Thunderbird supports Google's OAuth 2 authentication protocol in version 38.0.1. One of the benefits of that is that it is now easier to integrate Google accounts into the email client as it is no longer necessary to modify a setting in the account options of the Google account to get it to work with Thunderbird.

You can switch the authentication method for existing accounts in the account settings:

  1. Select Tools > Account Settings to open the account manager.
  2. Locate your Google account and select Server Settings underneath it.
  3. Locate authentication method and switch it to OAuth2.

Global Address Book Search

global search

Mozilla improved the global address search functionality in Thunderbird. While the client did support global search before using auto-complete functionality when you started to type addresses in to, bcc or cc fields in emails, it never really offered global search in other areas.

Sent Filter / Archived Filter

thunderbird outgoing filters

Candidate for a feature that took the longest to implement -- it was first filed in 1999 -- it allows you to apply filters to sent messages, for instance to move them to a different sent folder.

When you open the new filter dialog in the email client, you find new options listed there and one of them is to apply filters "after sending".

You may use it for a variety of purposes, for instance to move the message to a different send folder, to apply tags to it, or to delete it right away.

  1. Select Tools > Message Filters to open the filters manager in Thunderbird.
  2. Select the email account you want to create a new filter for, and hit new afterwards.
  3. In the dialog that opens, check "after sending".

The archived filter works pretty much the same way. Simply select "archiving" in the new filter dialog instead of "after sending" to use it.

Smaller fixes / bugs

Apart from those major changes, several bug fixes and minor changes went into Thunderbird 38.0.1.

  • Support Internationalized domain name URLs for RSS feeds.
  • Show expanded columns in folder pane.
  • Allow file-per-message (maildir) local message storage.
  • Add a Learn more link to the support page in feeds subscribe dialog.
  • Add reading position marker line to conversations.
  • The editor for twitter should show inputtable character count.
  • Thunderbird will no longer use SHA-1 to sign message.
  • Removed rarely used character sets: T.61-8bit, non-encoding Mac encoders, VISCII, x-viet-tcvn5712, x-viet-vps x-johab, ARMSCII8 , map us-ascii to windows-1252, ISO-8859-6-I and -E and ISO-8859-8-E.
  • Disable CONDSTORE support for IMAP to prevent discrepancies in IMAP message status (deleted, unread) on some servers
  • Make OpenSearch queries open in the user's default browser
  • Default to using SSL for XMPP and IRC. This might cause issues for self-signed certificates
  • Lots of bug fixes

Now You: Have you upgraded yet?

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Posteo is a privacy and security focused email service from Germany http://www.ghacks.net/2015/06/02/posteo-is-a-privacy-and-security-focused-email-service-from-germany/ http://www.ghacks.net/2015/06/02/posteo-is-a-privacy-and-security-focused-email-service-from-germany/#comments Tue, 02 Jun 2015 16:36:55 +0000 http://www.ghacks.net/?p=114065 Unless you are making sure that you are using encryption when using email, chance is that your emails get read by machines and maybe also individuals as they are not protected by any means. German email service Posteo just announced an addition to the service's privacy-focused email offering that allows all users to encrypt their […]

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Unless you are making sure that you are using encryption when using email, chance is that your emails get read by machines and maybe also individuals as they are not protected by any means.

German email service Posteo just announced an addition to the service's privacy-focused email offering that allows all users to encrypt their mail data with the click of a button.

Posteo is not free but affordable at $1 per month or $12 per year. Users get 2 Gigabyte of free storage for that with options to increase storage for $0.25 per Gigabyte per month.

What sets Posteo apart from the majority of other email services out there is its focus on privacy and security.

Privacy begins when you sign up. While you can use your credit card or PayPal to subscribe, Posteo supports cash as well which ensures your anonymity. The sign-up form itself requests no personal information and Posteo promises that they don't save IP addresses and replace user IP addresses when sending emails with that of the Posteo server.

Posteo supports TLS-encrypted access and transmissions, encrypts all data on AES encrypted hard drives, and supports the previously mentioned crypto mail storage.

To use it, select Settings > Encryption from the menu, enter your account password again to verify that you have access to it and then the "activate crypto mail storage now" button.

posteo encryption

Once you hit the button, all emails of the account are encrypted using the password. This includes not only the email body but also attachments and metadata. In addition, all future emails that arrive are encrypted as well.

Posteo notes that encryption blocks them from accessing the contents of user emails and that users will lose access to all emails if they forget the account password.

Encryption does not prevent the use of IMAP or POP3 so that you can access your account using local email programs and mobile devices.

Crypto storage is not the only protective feature that Posteo offers. Users may enable inbound encryption  and end-to end encryption of individual emails using S/MIME or OpenPGP. In addition, address book and calendar can be encrypted directly on the web interface to protect the data using the account password.

Additional information about security and privacy are available on the site's encryption help page.

posteo interface

Posteo is a subscription-based email provider. One benefit of paying money for email is that you get an ad-free tracker-free environment. The service, including its webmail interface and newsletter, is completely ad-free and uses no tracking tools on the web either. Since it is not financed by advertising, it has no advertising partners or parses emails to deliver targeted advertisement to users of its service.

As far as additional features are concerned, you may configure aliases (two are free, more for $0.10 per alias) which you can use instead of the primary email address. Aliases support a variety of localized Posteo domains but no custom domains at the time of writing.

What else? The service ships with its own spam and virus filter, supports custom filters to sort emails by content or sender automatically, folders, a pop3 migration service to migrate from another service, forwarding and auto-reply, and support for IMAP and POP3 connections.

You may also use signatures and HTML emails, receive attachments of up to 50 Megabyte in size, or switch between different view modes for emails.

Address book and calendar support import and export operations. It is for instance possible to import CardDAV contacts to the address book or export calendar data as ics files. In fact, data exports are one of the key features of Posteo as it gives users full control over their data at any time.

POP3/IMAP information

Server name: posteo.de
Username: yourusername@posteo.de
Password: Your personal password

Outgoing mail server (SMTP):

  • With STARTTLS using port 587, or
  • with SSL/TLS encryption using port 465

Incoming mail server (IMAP):

  • With STARTTLS using port 143, or
  • with SSL/TLS encryption using port 993

Incoming mail server (POP3):

  • With STARTTLS using port 110, or
  • with SSL/TLS encryption using port 995

Closing Words

Posteo is not free but the base service is reasonably priced at €1 per month especially if you consider that it supports anonymous payments and several options and features that protect user identities, emails and other data. All in all an interesting email service for privacy and security conscious Internet users.

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How Microsoft wants to make email more effective http://www.ghacks.net/2015/05/07/how-microsoft-wants-to-make-email-more-effective/ http://www.ghacks.net/2015/05/07/how-microsoft-wants-to-make-email-more-effective/#comments Thu, 07 May 2015 05:49:17 +0000 http://www.ghacks.net/?p=113370 Email is still strong when it comes to communicating with others on the Internet, especially in business but also elsewhere. It has been around for a long time and has not changed all that much in that time especially when it comes to inbox management and how data is handled. For instance, a typical workflow […]

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Email is still strong when it comes to communicating with others on the Internet, especially in business but also elsewhere.

It has been around for a long time and has not changed all that much in that time especially when it comes to inbox management and how data is handled.

For instance, a typical workflow looks like the following: you get an email with a work file attached to it that you should read, edit and transfer back.

To do that you first need to identify the email in your inbox. Once done, you open the attachment and save it to your local system to open it in a program that supports its file type. You then edit it, save it again to the system, fire up your email client again, hit the reply button, write something and hit send in the end.

Microsoft hopes to improve the first step in the chain, the identification of important emails, with the help of Clutter which it plans to ship with the next version of Outlook but also make available for previous versions of the messaging platform.

Clutter is an algorithm that learns patterns based on the behavior of the user. It learns about emails that you interact with immediately, emails that you tend to ignore and emails that you forward right away to another party.

Microsoft notes that Clutter is ideal for information workers who receive large volumes of emails, and that it will be proactively enabled for users who benefit from it. Controls are provided however to enable or disable the feature on the user system or remotely by administrators.

Clutter works in the following way:

clutter how it works

The training phase never stops but Clutter needs some time analyzing how you interact with mail contents so that it can apply what it learned to improve your workflow.

Weights and thresholds are refined as you use email and Microsoft aims at an accuracy level of at least 85% to achieve the best user experience. The company notes that average email users who worked with Clutter managed to save 82 minutes each month working with email while about 10% of users saved 168 minutes instead.

Since Clutter is not restricted to Outlook 2016, it will pick up on user actions in all programs that support it. This means that actions such as moving message to the clutter folder or out of the folder are used as signals.

clutter screenshot

Rules can be applied in the admin backend. It is for instance possible to set up rules for emails that should bypass Clutter, or set the retention level of emails in the Clutter folder in the backend.

Here is the full video of the Tame your inbox session that acts as an introduction to Clutter.

But identification of important emails is not the only part of the email workflow that Microsoft plans to improve.

Deeper integration with OneDrive, the company's cloud storage service, should improve another important aspect: file attachments and modifications.

The main idea, outlined in Re-thinking Attachments wants to improve the workflow by combining OneNote and editing capabilities with email.

So, instead of having to save attachments to the local system to edit them, they can just be clicked on to process them in an appropriate program, for instance directly on OneDrive or using Office365.

While that won't take care of all email attachments, as you may communicate with users who use different clients, it should improve the workflow in businesses that rely on Microsoft's ecosystem.

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What Lightning’s integration in Thunderbird looks like http://www.ghacks.net/2015/04/30/how-lightnings-integration-in-thunderbird-looks-like/ http://www.ghacks.net/2015/04/30/how-lightnings-integration-in-thunderbird-looks-like/#comments Thu, 30 Apr 2015 06:46:15 +0000 http://www.ghacks.net/?p=113165 Mozilla announced plans some time ago to integrate the calendar add-on Lightning natively in the Thunderbird email client. Lightning is without doubt the most popular calendar add-on for Thunderbird and in fact one of the most popular extensions for Thunderbird. The decision to ship Lightning natively with the email program moves it closer to the […]

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Mozilla announced plans some time ago to integrate the calendar add-on Lightning natively in the Thunderbird email client.

Lightning is without doubt the most popular calendar add-on for Thunderbird and in fact one of the most popular extensions for Thunderbird.

The decision to ship Lightning natively with the email program moves it closer to the desktop version of Outlook which ships with a calendar as well.

Integration started today with the inclusion of Lightning in the nightly version of Thunderbird. This is the cutting edge version of the email client that is used primarily for testing before features land in other versions of the email client (and thus eventually in stable).

Lightning is delivered via an update or included in the package if you download it anew. The actual add-on has a size of 3.2 Megabytes currently which means that Thunderbird's installer is growing a bit in size because of this.

When you launch Thunderbird for the first time (or after updating it to a version that ships with Lightning), an installation prompt is displayed to you right away.

thunderbird lightning

If you want to use Lightning you need to enable the "allow this installation" checkbox and click continue. If you close the window or click continue without checking the box, Lightning won't be enabled in the email client.

When you open the add-ons manager afterwards, you will find Lightning listed in it. Depending on whether you have enabled it or not it shows up as disabled or enabled.

Note that there is no option to remove it from Thunderbird.

lightning installation

The only option you have is to enable, to disable it and to load the options when it is enabled, but that is about it.

Remove Lightning from Thunderbird

If you don't plan on using the calendar add-on in Thunderbird, you may want to remove it from the program again.

This is possible but it is unclear at this point in time whether Mozilla will push Lightning to Thunderbird again when updates are installed.

To remove Lightning locate the Thunderbird program folder on your computer system. Note that this is not the profile folder but the directory you run Thunderbird from.

thunderbird remove lightning

Open the extensions folder and locate the folder {e2fda1a4-762b-4020-b5ad-a41df1933103} in there. I suggest you double-check that this is indeed the Lightning folder by opening it and verifying that by loading install.rdf in a plain text editor. It should highlight Lightning as the name.

Closing Words

The integration of Lightning in Thunderbird is a controversial move. While it will improve the visibility of the add-on overall, it may be seen as extra bloat added to the client. The fact that it cannot be removed from the add-ons manager strengthens that point further.

Now You: are you a Lightning user? What's your take on the integration? (via Sören Hentzschel)

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How to make Thunderbird’s Quick Filter settings permanent http://www.ghacks.net/2015/04/29/how-to-make-thunderbirds-quick-filter-settings-permanent/ http://www.ghacks.net/2015/04/29/how-to-make-thunderbirds-quick-filter-settings-permanent/#comments Wed, 29 Apr 2015 08:18:37 +0000 http://www.ghacks.net/?p=113120 Thunderbird's Quick Filter toolbar displays options to filter all messages of the current email folder in certain ways. It allows you to only display unread emails for instance, which can be very useful if the client shows unread mails but you cannot locate them in the folder which happens sometimes when senders use incorrect dates. […]

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Thunderbird's Quick Filter toolbar displays options to filter all messages of the current email folder in certain ways.

It allows you to only display unread emails for instance, which can be very useful if the client shows unread mails but you cannot locate them in the folder which happens sometimes when senders use incorrect dates.

There is more to it than that though. You may only show emails that you have starred, emails from people in your address book, or emails that have been tagged or include attachments.

While you can achieve some of it in other ways as well, for instance by clicking on the attachment column to sort by attachments, it is usually faster and convenient to use the Quick Filter toolbar instead.

thunderbird quick filter

You find a message filter embedded in the toolbar as well which gets confused with the email client's global search sometimes which is displayed just above it in the interface.

The message filter will filter messages of the folder that you are viewing in the client while the global search will search for matching mails across all folders and accounts.

Tip: If the Quick Filter toolbar is not displayed in Thunderbird, enable it by selecting View > Toolbars > Quick Filter Bar. If the menu at the top is not displayed by default, tap on the Alt-key to make it visible.

If you use a filter you may have noticed that the setting does not stick by default. If you switch to another folder, all filters that you selected previously are reset (you can select multiple filters, for instance to display emails by contacts that include attachments).

That's where the pin icon comes into play. If you click on the pin icon in the Quick Filter bar, all changes that you make become permanent.

quick filter pin

This means that you can change folders without losing filters that you have activated before. Permanent means that they stick until you click on the pin icon again or change filters directly without clicking on the pin icon.

This works even across sessions. When you close Thunderbird and re-open it, filters are still set provided that you have enabled the pin functionality.

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Scan your inbox for passwords without Dashlane’s Inbox Scan http://www.ghacks.net/2015/04/07/scan-your-inbox-for-passwords-without-dashlane-inbox-scan/ http://www.ghacks.net/2015/04/07/scan-your-inbox-for-passwords-without-dashlane-inbox-scan/#comments Tue, 07 Apr 2015 11:28:15 +0000 http://www.ghacks.net/?p=112159 The company behind the password manager Dashlane introduced a new service earlier today that scans your email inbox for sensitive information to inform you about them Sometimes, passwords or other sensitive information may be sent over email. This may be a regular occurrence at work for example depending on policies there but happens as well […]

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The company behind the password manager Dashlane introduced a new service earlier today that scans your email inbox for sensitive information to inform you about them

Sometimes, passwords or other sensitive information may be sent over email. This may be a regular occurrence at work for example depending on policies there but happens as well when you request a new password to be sent to an account's primary email address.

Regardless of why passwords and other sensitive data end up in emails, it is important to know about this as email is not secure unless you are using encryption.

From someone else spotting an account password by looking over your shoulder over snoopy system administrators or teachers to attackers who record network traffic; there are numerous scenarios where someone else might get their hands on passwords and other sensitive information in emails.

Dashlane's service scans the inbox if one of the supported email services for sensitive information. The service supports Google, Hotmail (Outlook), Yahoo and Aol currently.

The main issue that I have with services that request access to emails is that I dislike the idea of my emails being scanned by a third-party. The company who does that may be the most trustworthy company in the world but I still would have a bad feeling about this.

Good news is that you don't need Dashlane's Inbox Scan to check your email inbox for sensitive information. What you do need though is time and a good list of search words that you scan your inbox for.

If you take Gmail for example; all you have to do is enter the same search terms that Dashlane uses to find sensitive information.

Examples are "password", "credit card", "pin", "budget" or "confidential".

Once you have that list, all that is left to do is search on Gmail for these words. The service scans email subject lines, body and plain text attachments automatically.

The list that is returned may be large. The only option you have then is to go through all mails one by one to determine whether it contains important information or not.

sensitive email information

If the email service supports it, it is suggested to use the OR search parameter to search for multiple terms at the same time.

Instead of searching for password, pin, pass and login, you could run the search password OR pin OR pass OR login instead. The main advantage is that you eliminate duplicates that may be displayed to you when you search for the terms individually.

One additional benefit of searching for sensitive information manually is that you are not limited to the four services that Dashlane supports. Simply run the searches in desktop email clients like Thunderbird or other online mail services that Dashlane does not support at all.

Dashlane's solution has its advantages as well. It is semi-automated which means that you don't need to come up with a list of sensitive words you want to search your emails for.

One question remains unanswered: what do you do when you find sensitive information in emails? It is relatively easy when it comes to passwords. Just make sure that the password is no longer valid. If it is, change it immediately to avoid any future issues.

You may want to backup and remove other sensitive emails or attachments. That's however only the initial step as you may need to contact the sender to find a different medium for communication.

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Ugly Email highlights trackers on Gmail but do you really need it? http://www.ghacks.net/2015/03/20/ugly-email-highlights-trackers-on-gmail-but-do-you-really-need-it/ http://www.ghacks.net/2015/03/20/ugly-email-highlights-trackers-on-gmail-but-do-you-really-need-it/#comments Fri, 20 Mar 2015 07:26:13 +0000 http://www.ghacks.net/?p=111835 Many companies track emails, usually by adding small pixels or images to those emails which inform them when emails has been opened by recipients. This is done for a number of reasons from tracking responses to getting detailed information about clients (IP, location..). Ugly Email is a new extension for Chrome, a Firefox add-on is […]

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Many companies track emails, usually by adding small pixels or images to those emails which inform them when emails has been opened by recipients.

This is done for a number of reasons from tracking responses to getting detailed information about clients (IP, location..).

Ugly Email is a new extension for Chrome, a Firefox add-on is in the making according to the project homepage, that highlights emails that use tracking when you open your Gmail inbox.

Support is limited currently to several high-profile mailing list companies including MailChimp, Streak and Yesware.

When you open the Gmail website after installation all emails with supported tracking codes are highlighted with an eye-icon in the interface.

email trackers

While that may be an eye-opener depending on the emails you receive, it is not a universal solution which is without doubt the biggest issue I have with the service.

The author of the extension promised to add more supported services in the future which will certainly help catch the most popular mail list services and email tracking services but there is an even simpler solution available for all Gmail users that does not require an extension to work and will block all trackers on the site.

If you turn off images in emails tracking pixels won't work. It is as simple as that. Load the Gmail settings and make sure "ask before displaying external images" is enabled on the site. This displays information on top of emails that (external) images are not displayed.

This may be inconvenient at times but it takes only a click to enable images for individual emails or permanently for select senders.

display images

Gmail on top of this protects users from these types of tracking images according to Google by processing images internally before making them available.

It is interesting to note that senders may still be able to track emails by using unique image links as they can monitor access to those images on their side.

Google blocks only emails from some senders automatically on the site and only if it considers a message or sender suspicious. For others, images are displayed automatically even if you have selected to be asked before images are shown.

If you are using a client that supports the display of plain text emails for all mails received, you can enable that and get better protection from trackers.

In Thunderbird for example, you would select View > Message Body As > Plain Text to do so.

Ugly Email can be an eye opener, especially if you have never looked into the tracking matter before. It is not a catch-all solution on the other hand and if you are concerned about trackers, you may want to consider moving to another client that gives you full control over that.

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The state of the desktop email client Thunderbird http://www.ghacks.net/2015/03/01/the-state-of-the-desktop-email-client-thunderbird/ http://www.ghacks.net/2015/03/01/the-state-of-the-desktop-email-client-thunderbird/#comments Sun, 01 Mar 2015 07:52:52 +0000 http://www.ghacks.net/?p=110805 Thunderbird's usage continues to grow according to Mozilla despite the fact that the desktop email client has been put on the backburner by the organization in mid-2012. Kent James, who is serving the chair of the Thunderbird Council currently, detailed in a blog post on Friday that Thunderbird usage continues to expand. Program usage is […]

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Thunderbird's usage continues to grow according to Mozilla despite the fact that the desktop email client has been put on the backburner by the organization in mid-2012.

Kent James, who is serving the chair of the Thunderbird Council currently, detailed in a blog post on Friday that Thunderbird usage continues to expand.

Program usage is measured by active daily installations (adi) based on pings Mozilla receives to the  plugin blocklist that it maintains.

While Thunderbird does not make use of plugins, it is connected to the blocklist just like Firefox and other Mozilla programs are to provide Mozilla with options to block undesirable or outright malicious plugins and extensions from being run on customer systems.

The graph shows a rise from an average of 4 million peak pings per month in 2008 to more than 9 million in January 2015.

Back in mid-2012 when Mozilla made the announcement, usage was at about 8 million at peak.

thunderbird usage grows

James notes that the numbers don't reflect the total number of users of the email client. Users may not use the email client every day and pings may be blocked in computer networks or by users who don't want them to go out in first place.

It is clear that adoption has slowed down somewhat after Mozilla's decision to put Thunderbird development on the backburner as this meant less new features and exposure for the program.

Other factors must have certainly played a role as well including the ongoing rise of smartphones, the unbroken popularity of web-based email services, and a move towards apps in general as opposed to dedicated desktop programs.

The next big release will be Thunderbird 38 which will be released on May 11, 2015. It will incorporate the Lightning add-on as mentioned earlier. According to James, an option to not install Lightning on first start after the update is provided so that Thunderbird users who don't require it can block the installation from commencing.

While Lightning is without doubt the core new feature in Thunderbird 38, additional changes are planned for the release.

This includes an option to search in all address books at once, remove the 4GB mailbox is too large warning and the return of total message count and folder size in the folder pane.

Side Tip: disabling the blocklist pings in Thunderbird

thunderbird blocklist

If you don't want Thunderbird to ping Mozilla once per day for blocklist updates, for instance because you don't use plugins, add-ons and third-party software in Thunderbird, then you can do so in the following way:

  1. Open the email client on your system.
  2. Select Tools > Options from the menu at the top. If the menu is not there, tap on Alt to display it.
  3. Switch to Advanced > General in the options window.
  4. Click on Config Editor on the page that opens.
  5. Search for extensions.blocklist.enabled
  6. Double-click the preference to change its value to false.

You reset the preference at any time by performing the same operation again.

Now You: Which email client, app or service are you using?

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Outlook.com gets Save to OneDrive feature http://www.ghacks.net/2015/01/14/outlook-com-gets-save-to-onedrive-feature/ http://www.ghacks.net/2015/01/14/outlook-com-gets-save-to-onedrive-feature/#comments Wed, 14 Jan 2015 22:00:19 +0000 http://www.ghacks.net/?p=109050 Microsoft is rolling out a new feature for its Outlook.com messaging service that adds options to it to save attachments to the company's OneDrive file synchronization and cloud storage service. Online storage space can be quite useful at times. When you need to send someone files that exceed a certain size for example or want […]

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Microsoft is rolling out a new feature for its Outlook.com messaging service that adds options to it to save attachments to the company's OneDrive file synchronization and cloud storage service.

Online storage space can be quite useful at times. When you need to send someone files that exceed a certain size for example or want access to files from any device even third-party ones.

While there is usually a workaround available to use local storage, cloud storage can make certain operations comfortable.

Microsoft just announced a new feature for its Outlook.com email service that enables all users of it to save attachments to OneDrive.

The new "Save to OneDrive" option is listed underneath file attachments in emails. When you select one, you see it next to the download all as zip option that has been there for a while already.

Depending on the type of attachments, you may see other options such as view slide show if there are image attachments included.

save all to onedrive

The save to OneDrive feature saves all or select attachments to OneDrive with minimal effort.  To save just one attachment, click on it and select the save option from the context menu to do so.

The option to share files stored on OneDrive has already been available for some time on Outlook.com. The company is not the first to introduce a cloud saving option as Google has been offering a similar option to save file attachments to Google Drive on Gmail for some time already.

All attached files can be added to OneDrive and unless you run out of space on the service -- which seems unlikely -- you will make them available on it so that you can access them from the website or apps that can connect to it.

The files are saved to the Email attachments folder on OneDrive which is created on first use if it does not exist already.

Storing attachments in the cloud adds a useful option to Outlook.com. While it may not be used all the time by the majority of users, it can improve file accessibility quite a bit considering that your previous options were to access Outlook.com on all devices that you wanted to access the files on or download them to a single device to distribute the files from it.

The roll out of the feature will be complete in a couple of weeks which means that some users may have access to it before others.

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How to create email filters on Gmail http://www.ghacks.net/2015/01/06/how-to-create-email-filters-on-gmail/ http://www.ghacks.net/2015/01/06/how-to-create-email-filters-on-gmail/#comments Tue, 06 Jan 2015 14:50:24 +0000 http://www.ghacks.net/?p=108721 Filters are a great tool to process emails automatically on Gmail. You can create filters to apply labels to filters automatically, prevent that it ever lands in spam, or forward emails automatically. To configure filters, you need to open the Gmail website in your browser of choice and sign in to your Google account first. […]

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Filters are a great tool to process emails automatically on Gmail. You can create filters to apply labels to filters automatically, prevent that it ever lands in spam, or forward emails automatically.

To configure filters, you need to open the Gmail website in your browser of choice and sign in to your Google account first.

Once you have done that, you have three main options to add filters on Gmail. The first two options are available right on the frontpage while the third is listed on the settings page.

Before we explore how to create and manage filters, it may be useful to list a few use cases for them:

  1. Make sure important emails, work or family, never land in spam.
  2. Automatically archive emails that you have no use for.
  3. Forward specific emails to another account of yours or a business partner's account.
  4. Filter all large emails automatically.
  5. Delete annoying emails automatically.
  6. Label emails automatically.

Lets take a look at all of them first before going through the options you have to create filters:

1. Search

gmail search filter

Search for something on Gmail, an email address, subject or any text. Once the results are displayed click on the more button and select Create Filter from the context menu that opens up.

2. Individual Messages

filter messages like this

Select any message on the Gmail website so that its contents are displayed in the lower half of the interface. There you need to click on the down arrow icon next to the reply button and select filter messages like this from the context menu.

3. Filter Settings

create filter gmail

Click on the cogwheel icon in the upper right corner of the Gmail interface and select settings from the context menu. This opens the Settings page.

Click on Filters there at the top, and then on create a new filter on the page that opens up.

Step 2: Configuring the Filter

filter

Once you have made a selection, the create filter menu opens up. This is the first page of the menu which you use to define what you want filtered.

The options are:

  1. From - Sender information. You can add email addresses here but also names.
  2. To - The recipient of the email.
  3. Subject - All or part of the subject.
  4. Has the words - This checks if the words you specify here are used in the email, for instance in its body.
  5. Doesn't have - Words that should not be in that mail.
  6. Has attachment - Needs to have attachments if selected.
  7. Don't include chats
  8. Size greater than - The size of the email needs to be greater or less than the specified size.

You can mix as many fields and options as you want for the filter. Once you have done so, step 3 follows.

Step 3: Define what you want done with matching emails

actions

Now that you have configured which emails you want filtered automatically from that point on, you need to define the action or actions you want Gmail to run.

  1. Skip the inbox - This archives the email automatically and does not display it in the inbox at all.
  2. Mark as read.
  3. Star it.
  4. Apply a label.
  5. Forward it to another email address.
  6. Delete it.
  7. Never send it to spam to make sure it is always considered legitimate.
  8. Always mark as important.
  9. Never mark as important.
  10. Categorize it.

Click on create filter to add it to Gmail. It is immediately active once you have done that.

Manage existing filters

You can manage all existing filters in the settings. There you can edit filters that you have created previously or delete filters right away if you have no need for them anymore.

Now You: are you using filters? Have any tips you want to share?

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Progress: Gmail users can attach Google Drive files, not links, in emails now http://www.ghacks.net/2014/12/17/progress-gmail-users-can-attach-google-drive-files-not-links-in-emails-now/ http://www.ghacks.net/2014/12/17/progress-gmail-users-can-attach-google-drive-files-not-links-in-emails-now/#comments Wed, 17 Dec 2014 09:14:12 +0000 http://www.ghacks.net/?p=108146 Email is without doubt not the best format when it comes to file transfers. While it works great for small files, mail server limitations prevent it from being useful for larger files. Companies like Google or Mozilla added features to their clients to use file hosting services to overcome the issue. This works by uploading […]

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Email is without doubt not the best format when it comes to file transfers. While it works great for small files, mail server limitations prevent it from being useful for larger files.

Companies like Google or Mozilla added features to their clients to use file hosting services to overcome the issue.

This works by uploading the file attachments that you want to transfer to a file hosting service using the email client to include only a link to the files in the email itself.

Google Mail supports both options so that you can make that decision individually for all emails you write using the service.

You can either attach local files in emails or use Google Drive links instead.

The company announced a change to that two days ago that gives users more choice when selecting files on Google Drive.

Instead of having to include them as links, it is now possible under certain circumstances to include the files directly.

Some restrictions apply: it is not possible to yo beyond the 25 Megabyte attachment size limit and it only works for files that were not created on Google Drive.

Here is how it works:

1. Click on the compose button on Gmail to write a new email.

compose email

2. Locate and click on the drive icon to add files from Google Drive

insert files from drive

3. Select the files that you want to attach to the email and switch to Attachment in the lower right corner of the "insert files" window afterwards. Attachment is inactive if you select files that have been created on Google Drive.

insert files google drive

4. Click Insert to attach the files to the email, write the email and click on send in the end.

attach files gmail

The screenshot above highlights how links and direct file attachments are visualized in the email. The link is displayed without size information at the top while the attachment is listed with size information at the bottom instead.

The new feature can be useful in situations where you want the recipient to have the selected files available directly locally. This can be comfortable if the recipient requires the files locally for example.

If you attach the files as links, the recipient would have to download the files manually from Google Drive before they become available locally which is not the case if they are attached to the email directly.

If you wanted to do so previously, you had to download the file from Google Drive manually yourself to attach it to the email as there was no other option to do so before.

It is a small change but certainly one that some users of the service will welcome as it gives them more options in regards to attachments.

Now You: What is your preferred file transfer technology?

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How to turn off tabs in Mozilla Thunderbird http://www.ghacks.net/2014/12/09/how-to-turn-off-tabs-in-mozilla-thunderbird/ http://www.ghacks.net/2014/12/09/how-to-turn-off-tabs-in-mozilla-thunderbird/#comments Tue, 09 Dec 2014 08:24:27 +0000 http://www.ghacks.net/?p=107572 Mozilla Thunderbird is my desktop email client of choice. It has been my primary go-to program for all things email for years and even though it is not very high up on Mozilla's priority list anymore, it is an excellent program for that. When Mozilla developed Firefox and Thunderbird in sync, some features of Firefox […]

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Mozilla Thunderbird is my desktop email client of choice. It has been my primary go-to program for all things email for years and even though it is not very high up on Mozilla's priority list anymore, it is an excellent program for that.

When Mozilla developed Firefox and Thunderbird in sync, some features of Firefox found its way in to Thunderbird as well. This includes tabbed browsing among others.

Tabbed browsing enables you to open multiple emails in Thunderbird in tabs so that you can switch between them. I won't deny that this can be useful to some users, as you can open emails from different folders for instance and have access to them at the same time.

I always found the tabbed browsing feature not convincing enough though. In addition to that, I did encounter situations where Thunderbird would not restore the tabs on start which meant that I had to open all emails again to regain access to them.

If you don't like tabs or don't use them, you can turn the feature off easily in the email client.

Turn off tabs in Thunderbird

thunderbird turn off tabs

Here is what you need to do to disable tabs in the email client:

  1. Click on Tools > Options in the menu bar at the top of the program window.
  2. Switch to Advanced > Reading & Display in the options window.
  3. There you find "open messages in" with the default option "a new tab" selected.
  4. Switch that either to "a new message window" or " an existing message window".
  5. Click ok.

The difference between the two options is the following one: if you select a new message window, Thunderbird will spawn a new window whenever you double-click on an email. If you select an existing message window instead, it will limit messages to a single window.

Hide Tabs

If you disable tabs in Thunderbird, a single tab is still displayed in the interface taking up space.

hide tab thunderbird

This can be changed as well to free up room in the interface:

  1. Select Tools > Options again from the menu.
  2. Switch to Advanced > General this time and click on Config Editor there.
  3. Confirm you will be careful if the warning message appears.
  4. Search for mail.tabs.autoHide and double-click the entry to set it to true.
  5. Close the window.

Doing so hides the remaining tab in the Thunderbird interface moving all other interface elements up in the process.

Now You: Do you work with tabs in Thunderbird?

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Mozilla plans to ship Lightning add-on with Thunderbird 38 email client http://www.ghacks.net/2014/10/24/mozilla-plans-to-ship-lightning-add-on-with-thunderbird-38-email-client/ http://www.ghacks.net/2014/10/24/mozilla-plans-to-ship-lightning-add-on-with-thunderbird-38-email-client/#comments Fri, 24 Oct 2014 16:57:14 +0000 http://www.ghacks.net/?p=106844 Thunderbird is the main email client that I use on all desktop systems. There are plenty of reasons for that, from full control over all emails to better privacy and options to load add-ons that improve the functionality of the client. One of the most popular add-ons for Thunderbird is the calendar extension Lightning. Thunderbird […]

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Thunderbird is the main email client that I use on all desktop systems. There are plenty of reasons for that, from full control over all emails to better privacy and options to load add-ons that improve the functionality of the client.

One of the most popular add-ons for Thunderbird is the calendar extension Lightning. Thunderbird itself does not ship with a calendar of its own while email clients such as Microsoft's Outlook do ship with one.

Lightning is regularly updated and there have been talks in the past to integrate it natively in the email client. The original plan was to integrate the calendar in Thunderbird  3 and then later on in Thunderbird 8 but the decision was overturned each time.

The integration never happened and the reasons given at the time were that Mozilla did not have enough resources to maintain the email client and Thunderbird, and that it was not well performing.

lightning-calendar-thunderbird

It appears that the community development team made the decision to ship the Lightning add-on with Mozilla Thunderbird 38 which will be released on March 19th, 2015.

The core reason for the change of heart was Mozilla's decision to hand over development of the email client to the community, that modern email clients are expected to support a calendar, and that efforts are underway to make it easier to match Lightning to specific versions of the Thunderbird client.

So how will it be integrated?

The plan is to ship Thunderbird 38 with the Lightning extension. As it stands now, Lightning will not be enabled on systems where it has not been installed before. The reason for this is that it may impact the performance on systems if activated and that it does not make sense to enable it on systems where it is not being used yet.

Nothing will change for users who are using the Lightning extension already.

Note that it is possible for the plan to be overturned in the future or that changes are implemented. This article will be updated when that happens so that you are always in the know in this regard. (via Sören)

Now You: What's your take on this? Good move or would you prefer a different solution?

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Why I won’t be using Google’s Inbox http://www.ghacks.net/2014/10/24/why-i-wont-be-using-googles-inbox/ http://www.ghacks.net/2014/10/24/why-i-wont-be-using-googles-inbox/#comments Fri, 24 Oct 2014 06:21:11 +0000 http://www.ghacks.net/?p=106833 Inbox is a new email service by Google that is currently being available on an invite-only basis. It is available as an application for Android and iOS, and also as a web service. You can sign in using your Google account after you have received the invite. While it is not tied to Gmail, it […]

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Inbox is a new email service by Google that is currently being available on an invite-only basis. It is available as an application for Android and iOS, and also as a web service.

You can sign in using your Google account after you have received the invite. While it is not tied to Gmail, it shares data with Gmail which means that reading messages in the app or on the web will mark them as read on Gmail as well and vice versa.

The main idea behind Inbox is that Google does the heavy lifting for the user. It takes the categories concept that the company added a while ago to Gmail to new levels. Instead of displaying these categories as tabs, it is displaying them as bundles in the main interface instead.

Apart from the categories that are already used on Gmail, new ones have been added including finance, purchases and travels.

What is interesting here is that it is possible to create custom bundles that Google may also display in the inbox. Adding new bundles is a simple process and works much like adding labels in Gmail.

google inbox

Custom bundles have many similarities to filters. You select what you want bundled, different email addresses or subjects for instance, and whether you want the bundle to be displayed in the inbox and if you want to be notified about new mail by the app.

All emails in a bundle can be marked as done with a single swipe on mobile or with a click on the mark done icon in the web interface.

google inbox

Another option that Google has added to Inbox is the ability to add reminders to the inbox. Reminders are displayed at the top of the inbox so that they are in view all the time.

It appears that reminders do more than just sit there at the top, as Google seems to actively crawl matching emails. If you set a reminder for an UPS package for instance,  Inbox may pick up UPS emails with tracking numbers automatically for you.

Criticism

  1. Inbox works only in Google Chrome at the time of writing and not in other browsers. If you don't use Chrome and don't want to use it, you cannot use Inbox on the desktop right now.
  2. The Inbox app displays only a handful of emails on the screen. If you receive only a few or have Zero-Inbox policy you may not mind that, but if you don't, you need to do a lot of swiping to access all your mails.
  3. The compose interface of the app displays a single line only to compose the email. This is no longer the case.
  4. The web interface hides all labels in a sidebar. You need to click on the Hamburger Menu icon to display it as there is no option to display it at all times.
  5. It is possible to disable notifications for bundles in the mobile app but not on the web interface.
  6. Google Apps not working right now.
  7. To achieve the bundling and highlighting of important emails, Google analyzes the emails that you get. While that is done by a computer, I dislike the idea of that happening at all.

Closing Words

Inbox aims to make things simpler and more convenient to users, and it will appeal to mobile users especially because of that.

It is not something that I will be using even while on the go. I prefer to use a traditional desktop client -- Thunderbird -- when I work at home and have no need for a web interface there.

What about you? Have you tried Inbox yet? What is your take on it?

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Beta version of email service Mailpile is out http://www.ghacks.net/2014/09/16/beta-version-of-email-service-mailpile-is-out/ http://www.ghacks.net/2014/09/16/beta-version-of-email-service-mailpile-is-out/#comments Tue, 16 Sep 2014 19:03:07 +0000 http://www.ghacks.net/?p=106346 I reviewed Mailpile back in August of 2013 for the first time. The project was running a Kickstarter campaign back then for funding and did so successfully. A first alpha version, only available as a source code and a demo interface on the web was released in January 2014 and a second alpha about six […]

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I reviewed Mailpile back in August of 2013 for the first time. The project was running a Kickstarter campaign back then for funding and did so successfully.

A first alpha version, only available as a source code and a demo interface on the web was released in January 2014 and a second alpha about six months later in July of 2014.

The first beta version of Mailpile has been released today by the company. It brings along with it several improvements including native clients for Windows and Macintosh systems that users can run locally.

If you are in a hurry, you can check out the latest version of Mailpile online using a public demo account. If you have more time at hand download one of the available packages instead.

Windows users can install the mail software right after it has been downloaded to the system. One of the things that sets Mailpile apart from other mail clients is the fact that you run it as a service on your system and access it using modern web browsers.

If you run the local version, you are asked to enter a secret passphrase on first start. This phrase is being used to unlock the data and for the encryption keys. Since all depends on that phrase, it is highly recommended to select a long passphrase to improve security.

The application generates the encryption key for your right away afterwards and you need to enter your passphrase to authenticate at this point in time.

mailpile beta

After you have created the passphrase and the program has created the encryption keys, you are asked to add a profile to the application.

Here you are asked to enter basic information about yourself, your name and email address, and configure credentials for the mail server that you want to use.

Once that is out of the way, you are asked to define mail sources. These sources define where mail comes from, for instance from a local program such as Thunderbird or online services like Gmail or Outlook.

If you select Thunderbird for example as a source, you are asked to add the path to the Thunderbird email folder, and select whether you want mails to be copied or not.

Once all of that is done, you are taken to the inbox of the installation.

The interface itself has not been optimized yet according to the company. This means that it can be rather slow at times and that it may not work well on smaller screens.

So what is working right now?

  1. You can read and write emails.
  2. Attachments.
  3. Searching and tagging both work.
  4. Spam filter is operational.
  5. OpenPGP support is built-in.

Before you decide to try the service out right now, you may want to check out the known issues page here. The company plans to release version 1.0 of Mailpile in December and hopes to fix the majority of them by that date.

Conclusion

You can try Mailpile right now even if you cannot build from source which is the major feat of this beta version in my opinion. Yes, it features several important milestones such as the setup procedure to get started, the web interface or core mail features.

While that is the case, it is still likely that many users who want to give it a try are overwhelmed by the setup process. While it is easy enough to set up a passphrase, having to add both profiles and mail sources can become a problem for some users. One example? The default path for Thunderbird on Windows was set to the default Linux path of the mail client.

All in all though it is shaping up nicely and while it won't reinvent the wheel, looks like it could become a solid alternative for some Internet users but not for everyone. It remains to be seen how comfortable the OpenPGP integration is when the final version is released in December as it could become one of the main reasons why users would switch to it.

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Find out if your Gmail password was stolen http://www.ghacks.net/2014/09/10/find-out-if-your-gmail-password-was-stolen/ http://www.ghacks.net/2014/09/10/find-out-if-your-gmail-password-was-stolen/#comments Wed, 10 Sep 2014 13:03:55 +0000 http://www.ghacks.net/?p=106271 Update: From what has been gathered so far, it appears as if this is not a new hack, and that the list may have been created from different sources. Google has posted an official response. According to the company, the data dump was not the result of a security breach. Today's big news is the […]

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Update: From what has been gathered so far, it appears as if this is not a new hack, and that the list may have been created from different sources. Google has posted an official response. According to the company, the data dump was not the result of a security breach.

Today's big news is the release of a database with more than 5 million Gmail email account user information. The database appears to include usernames, passwords and email addresses of users and while it has not been confirmed as legitimate yet by third parties it has been made available publicly on the Internet.

It is for instance possible to download all leaked email addresses from the file hosting service Mega. While you will only find email addresses listed in the 100 Megabyte text document, it is enough to verify if your own Gmail email address is affected by the leak.

Downloading the email address and searching for your own email is probably the best option that you have to find out if you are affected. If you don't want to download the packed 36 Megabyte file to find out, you can also use third-party services such as Is Leaked on the Internet.

Update: removed the direct link to the site. Use the Mega download instead to verify if your email is on that list.

Here you need to enter your Google email address first to check it against the service's database. The service will notify you if the email that you have entered has been leaked or not. To confirm that the situation is dire, it will display the first two characters of the password as well which account owners can use to verify the claim.

gmail account hacked

Change your password

If your email is on the list, change your Gmail password immediately. This is the most important step and should come before any other steps that you can undertake.

  1. Open the security page on the Google website.
  2. Click on change password.
  3. Enter your current password and the new password twice.

This blocks anyone from accessing your account with the old password. You may also want to sign out of all existing Gmail sessions. You find information on how to do that below.

Verify your account was not accessed

gmail login history

You may want to know whether your account has been accessed if your email address and user information are on that list. The best way to do so is to visit the official Gmail website, sign in to your account if you have not done so already, and click on the "details" link at the very bottom of the main screen.

This lists all recent activities sorted by data and time. For each activity, the access type, e.g. web browser or mobile, location and IP address are recorded which may provide you with additional hints.

Here you can also click on "sign out all other sessions" to block any other session that may be accessing your data at that time.

You may also want to check your Google account activity as well. Since it is possible to use a Gmail account to access other Google services, you may want to make sure that this did not happen as well.

Visit this page on the Google website to verify that all activities are legit.

Protect your account with two-factor authentication

You can improve the overall security of your account by enabling two-factor authentication. While you do need to add a mobile phone number to your account for that to work, it improves the security significantly by adding another layer of protection to the sign in process.

Attackers cannot use email address and password alone anymore as they do need access to the mobile phone number as well to check the code that is generated during the sign in process.

Here are a couple of links to get you started:

  1. How to enable Google two-step verification
  2. Use Google 2-Step authentication without mobile phone
  3. Google account features you need to know about

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FossaMail is an optimized version of Thunderbird for Windows by the Pale Moon author http://www.ghacks.net/2014/07/10/fossamail-optimized-version-thunderbird-windows-pale-moons-author/ http://www.ghacks.net/2014/07/10/fossamail-optimized-version-thunderbird-windows-pale-moons-author/#comments Thu, 10 Jul 2014 18:59:41 +0000 http://www.ghacks.net/?p=105088 Fossamail is an email client for Microsoft Windows and Linux systems that is based on code of the popular Thunderbird email client. I prefer desktop mail programs over cloud-based web mail services for a variety of reasons. Mozilla Thunderbird has been my preferred desktop email client for many years. I consider it one of the […]

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Fossamail is an email client for Microsoft Windows and Linux systems that is based on code of the popular Thunderbird email client.

I prefer desktop mail programs over cloud-based web mail services for a variety of reasons. Mozilla Thunderbird has been my preferred desktop email client for many years.

I consider it one of the best clients in this regard even though Mozilla more or less decided to put it on life support. While most see this as a bad thing, it does not necessarily have to be, considering that there is not much that you can add to an email client in terms of functionality once you have the basics covered.

A couple of things could be better however. A dedicated 64-bit version for Windows is missing for instance. This is similar to how Firefox is treated on Windows, but with the difference that a 64-bit Nightly version of the operating system is provided.

The author of Pale Moon, an optimized version of Firefox that is available for 64-bit versions of Windows, maintains the email client FossaMail as well which is based on Thunderbird and offers similar traits as Pale Moon.

The most noticeable difference is that FossaMail is offered as a 32-bit and 64-bit version for Windows just like Pale Moon is offered in the same way.

FossaMail

The program uses its own profile folder, located under %APPDATA%\FossaMail by default so that it won't interfere with Thunderbird profiles that may be available on the system as well. Since it does not interfere with Thunderbird, it is easy to test FossaMail on the system to find out if it works better than Thunderbird.

It is however possible to move an existing profile into the FossaMail profile folder to integrate it into the mail client right away.

fossamail

You won't notice many differences when it comes to interface or functionality. FossaMail is based on Thunderbird ESR releases and the author will follow those so that you can update the mail client shortly after those versions of Thunderbird are updated by Mozilla.

A special 64-bit version of Lightning is being made available on the official website as well which you can download and install in FossaMail to use the calendar add-on that Mozilla integrated into Thunderbird some time ago.

Most extensions for Thunderbird -- and plugins -- will work just like in the mail client. Since both clients use the same core it is unlikely that you will run into any issues in this regard.

Plugins on the other hand will only work if the right architecture is supported, but since plugins are not really used much or even at all in email clients, that should not be much of an issue as well.

As far as requirements are concerned, FossaMail requires at least Windows Vista and a processor with SSE2 support.

There is no Linux or Max version available of the email client.

Closing Words

So why would you want to use FossaMail? The most obvious reason is 64-bit support for Windows which means that it can address more memory and perform 64-bit operations. So, if you want that, FossaMail is definitely an option.

Add-on and plugin support may be an issue depending on API usage of said programs.

Thunderbird users will have no issues using the email program as it uses the same interface which makes switching to FossaMail a breeze.

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First look at secure email provider ProtonMail http://www.ghacks.net/2014/07/05/first-look-secure-email-provider-protonmail/ http://www.ghacks.net/2014/07/05/first-look-secure-email-provider-protonmail/#comments Sat, 05 Jul 2014 08:03:15 +0000 http://www.ghacks.net/?p=104847 As you may know already, I have decided to retire my Gmail account and one of the email services that I consider using as an alternative is ProtonMail. The service puts a strong focus on security and privacy, and since I received my beta account access just a few moments ago, I decided to write […]

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As you may know already, I have decided to retire my Gmail account and one of the email services that I consider using as an alternative is ProtonMail.

The service puts a strong focus on security and privacy, and since I received my beta account access just a few moments ago, I decided to write a first look review of it so that you know what it is about and what it offers.

ProtonMail is in beta right now, and the best option to get an invite right now is to support the company's Indygogo campaign. The campaign has already met the goal so you do not have to worry about it not reaching it and closing down because of it.

Anyway, you can also sign up for account access on the official site but that has been done by a lot of interested users already so it will take a while before you get access.

Setup

You have to set two different passwords during setup. The first is the login password that you use to sign in to your account on the website.

The second is the mailbox password. It is used to encrypt the emails of your account. Mails are stored in encrypted form on ProtonMail servers so that the company or third-parties with access (e.g. law enforcement or hackers) cannot read emails as they are not stored in plain text or with encryption keys that the server company has created (and can thus decrypt).

The downside is that if you lose the password, you too won't be able to read the mails anymore. All data is stored on secure servers in Switzerland.

The service

protonmail

When you sign in to ProtonMail, you are first asked to enter your username and account password. Once done, the encrypted data is sent to you.

You are then asked to enter the mailbox password to decrypt the data locally in the browser and get access to your emails.

ProtonMail uses end-to-end encryption meaning that the messages are stored in encrypted form on the server, and sent encrypted to the user.

Messages between ProtonMail users are also sent in encrypted form within the server network of the company.

Messages that you send to email addresses not hosted by ProtonMail can be send in plain text or encrypted as well. If you select encrypted, you add a password to them that is used to decrypt them.

The recipient needs to know the password to decrypt the message. The email itself will contain a link and instructions, and a click on the link opens a web page on the ProtonMail website where the password needs to be entered to decrypt the message and read it.

Another interesting feature is the ability to send self-destructing emails. This works only when you send the mail to another ProtonMail user or add a password to encrypt the message if you send it to an outside user.

The effect is that the email will expire automatically when the set expiration time is reached so that it cannot be accessed anymore.

protonmail write mail

Downsides

A few features are not available right now, like sending encrypted attachments. This will be implemented however in time so that all contents are encrypted when you send emails using the service.

It is not clear yet if third-party access will be implemented eventually. As of right now, it does not seem possible to use third-party devices or programs such as Thunderbird, Outlook or mobile mail clients to access the data.

Mobile apps are a campaign goal that will be reached when it hits $500,000.

The mail client is quite basic at the moment. That is not necessarily a bad thing, but if you compare it to Outlook, Gmail or Yahoo Mail, you will notice the absence of features such as labels, tags, advanced search parameters or different interface themes.

Verdict

ProtonMail does not reinvent the wheel, but it makes secure email more accessible to users. While you can set up a similar mail service locally using PGP and hard disk encryption, it takes much longer to set it up properly and can be a frustrating experience if you do it for the first time.

The downside is that you only get web access at the time of writing. While that can change in the future depending on stretch goals reached, it may turn away some users from the service because of that as it is not flexible enough in this regard.

Then again, nothing keeps you from using ProtonMail for important secure communications and another mail provider for everything else.

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Email Provider Mailbox.org launches one-time passwords and custom domain support http://www.ghacks.net/2014/06/19/email-provider-mailbox-org-launches-one-time-passwords-custom-domain-support/ http://www.ghacks.net/2014/06/19/email-provider-mailbox-org-launches-one-time-passwords-custom-domain-support/#comments Thu, 19 Jun 2014 17:29:44 +0000 http://www.ghacks.net/?p=104492 Mailbox.org is a German email service that puts a strong focus on privacy and security. Among the features are full inbox encryption as well as minimal logging and retention of logs. The service is not free but starts at €1 per month for 3 email aliases and 2 Gigabyte of online storage. A side-effect of […]

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Mailbox.org is a German email service that puts a strong focus on privacy and security. Among the features are full inbox encryption as well as minimal logging and retention of logs.

The service is not free but starts at €1 per month for 3 email aliases and 2 Gigabyte of online storage. A side-effect of this is that advertisement is not used by the service.

Mailbox.org introduced a set of new features recently. The first adds support for one-time passwords to the service. These passwords work only once before they are no longer valid. While you can always sign in with your main password, using a one-time password may make sense in certain situations, for instance when you are using a public computer or connect to a public network.

One-time passwords work in conjunction with YubiKeys which we have reviewed back in 2010 for the first time. So, whenever you want to sign in to your Mailbox account you connect the USB device to the computer to do so.

This however is only part of it. Mailbox.org has added a four-digit Pin to the process as well which you need to enter to complete the process. The idea here is that protection would be relatively weak if only the username and the one-time password of the Yubikey would be required.  The pin adds another layer of protection to the process to improve security.

otp-setup-en

With the new feature enabled, you have three login options:

  • Normal authentication using the account username and password.
  • One-time password login or basic authentication.
  • One-time password login only.

The system can only be used with Yubikeys ordered from Mailbox.org currently. The company stated in a blog post that it is working on a solution to add support for third-party Yubikeys as well.

Custom domains

The second change adds support for custom domains to the service. What is meant by that is that you can use Mailbox.org to create email addresses using domains that you own.

You do need to redirect the mail Namserver entries to Mailbox.org before you can do so though which means that you need to use the service for all email addresses of that domain.

Another restriction is that all email aliases from that domain will become available under the same Mailbox.org account. If that is not an issue, do the following to set it up:

  1. Log in to your Mailbox.org account and open the settings.
  2. There you find an option to add an external address under create aliases.
  3. Add a new email address using the domain name that you want to use.
  4. The system will display a security code that you need to add to the DNS record of the domain.
  5. Once that is out of the way, you need to set the correct MX records as well. The reason why you do not make the change immediately is that email will be rejected until the correct security code is set.
  6. The three servers that you need to add are: mxext1.mailbox.org, mxext2.mailbox.org, mxext3.mailbox.org with priorities 10, 10 and 20.

Closing Words

Both changes make sense and improve the usability and security of the service, at least for some users. It is worth nothing that both features require improvements in the future to improve their appear. The Yubikey implementation for instance requires support for third-party Yubikeys while the custom domain feature should support multi-user email addresses for custom domains.

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Color Folders brings a splash of color to Thunderbird folders http://www.ghacks.net/2014/06/03/color-folders-brings-splash-color-thunderbird-folders/ http://www.ghacks.net/2014/06/03/color-folders-brings-splash-color-thunderbird-folders/#comments Tue, 03 Jun 2014 05:43:50 +0000 http://www.ghacks.net/?p=103756 I'm an avid user of the Thunderbird desktop email client and even though development has been put on a backburner by Mozilla, it is offering all the features that I require. What I like about it especially is the fact that I'm in full control of all emails. If you use an online service such […]

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I'm an avid user of the Thunderbird desktop email client and even though development has been put on a backburner by Mozilla, it is offering all the features that I require.

What I like about it especially is the fact that I'm in full control of all emails. If you use an online service such as Gmail or Outlook, you are at the mercy of the provider in regards to email storage and availability.

If the service goes down temporarily or permanently, you may lose access to emails in the process.

Back when I started using Thunderbird I created a sophisticated folder structure and combined it with the program's filtering options to automatically sort emails into designated folders.

While that works fine up to this day, I always disliked the fact that there was no option to distinguish folders visually from each other.

That would be fine if all folders would have the same priority, but since this is not the case, it may make sense to highlight some of the important folders or at the very least change less important folders visually so that they blend in more with the browser.

I discovered Color Folders on Karl's blog. There he is also recommending Email Account Colors which I have reviewed previously here on Ghacks.

Color Folders adds one feature to Thunderbird: the ability to change the default yellow color of custom folders to another color.

thunderbird color folders

To modify the color of a folder right-click it, select Color Folders from the context menu, and pick one of the colors displayed by the extension.

A click on more colors opens another palette with dozens of additional colors for you to select.

The colors are only shown in the left sidebar, and only for the selected folder but not subfolders of it. If you want to paint a folder structure in a specific color, you need to do it manually for each folder.

My system, in case you are interested, is to use colors sparingly only to highlight important folders. I use the same color for folders of a certain topic, e.g. business or private folders, which I think is better than using different colors for these kind of folders.

Verdict

Color Folders makes sense if you use custom folders in Thunderbird. Since it cannot modify default folders such as inbox or spam, it is only useful for that. I'd really like to see a version that adds folder icon modifications as well, but there does not seem to be an add-on available that can do that.

Colors are the next best thing and if used sparingly, help highlight folders of importance.

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The post Color Folders brings a splash of color to Thunderbird folders appeared first on gHacks Technology News.

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