Google Reader

Reader’s the center of all my information consumption, but previously wasn’t so good at letting you share that information. If you wanted to bookmark something, or share a cool article with a friend, your options were limited. You’d either star an item, and then come back to it later, or you’d share it – but then only other Google Reader users could see it, and then that was only if you were friends on Google Reader. Which I have, like, three of.

But Google, always in sync with my needs (we have a wonderful and functional relationship, Google and I), has just released a “Send To” feature for Reader. Send To lets you share an article via Twitter, Facebook, Friendfeed, (though those are sort of the same now, huh?) Digg, Posterous, and many more.

To set this up, open Reader. At the top right of the page, click “Settings.” You’ll then see a tab in Settings called “Send To.” Click it. Then, select the service or services you want to add to your Send To… menu in Reader.

The list is long, but you’re not limited to it. With a bit of know-how, you can create a custom link that’ll let you send the Reader item to any service or website you can dream up – the link to do that is at the bottom of the “Send To” Settings page.

People are already starting to cook these up. There’s a way to send from Google Reader to Evernote; a way to send to Instapaper; a way to send to ShareThis (which has every social network you can imagine), and many, many more. A little Googling, and I’m betting you can add anything you can think of.

Once you’re all set up, sending items can be done in two ways. You can either go to the end of an item, and click the “Send To” button, which brings up a dropdown menu of all your options; or, hit Shift-T to open the same menu for the current item. I use the keyboard shortcut all the time (I heart keyboard shortcuts), and it’s definitely the fastest solution.

Whether you use Delicious, Twitter, Tumblr, Plurk, or just about anything else, you can now send directly to it from Google Reader – skipping at least one step, and a whole bunch of hassle.

What’s your bookmarking and sharing method of choice?

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The problem arises, however, when we’ve got more than one space online where we’re present. And that’s true for a huge, and rapidly-growing, percentage of people. How do we keep interested people, whether it’s one person or ten million, in the know about all the different places we’re active?

The best solution is also the most expensive and time-consuming: creating, maintaining, and updating a personal website.  There’s something to be said for that, but what about all the people without the money, time, or interest in creating a whole website?

If you’re in that realm, try Card.ly, a service that aggregates and shares your entire online presence. It’s a personal website for those who don’t want a personal website.

The first step is to sign up: You’ll choose a password, and an email address. At the same time, you’ll pick a username: this will be the name used to find your page at the url http://card.ly/yourusername. Choose carefully, because that name becomes your brand (using the same name as your Twitter or Facebook page is a good idea).

Once you’ve signed up, you begin by adding social network accounts to Card.ly. Currently, the site supports, among a huge number of others: Blogger, Delicious, Digg, Disqus, Facebook, Flickr, Friendfeed, Google, Last.fm, Linkedin, MySpace, Reddit, StumbleUpon, Twitter, Vimeo, Wordpress and YouTube. And those are just the better-known ones – there are even more supported services.

To add a network, all you have to do is enter the username. There’s no need for passwords, so no security issues – since you can’t add information through Card.ly anyway, there’s no need for a password anyway.

Next, you’ll add some personal details about yourself – a bio of sorts. Add your name, birthday, gender, location, and pick an avatar (you can pick and choose among these – don’t share what you don’t want to). Add your IM accounts, RSS feeds, and whatever other information you want. Below it, there’s a space for a longer-form bio, as well as a space to put contact info – this is where to put an email, or a phone number you want people to be able to reach you at.

The design of the Card.ly site is your choice, too – well, out of 27 templates. They’re nice-looking, though, and most people should be able to find something useful from them. The design’s the last step, and then you’ve got a page that might look something like this:

Once you’ve got your Card.ly account set up how you want it, start sharing! Card.ly lets you send a message on Twitter about it, as well as tons of embed codes for various sites; or you can just share the URL of your profile anywhere on the Web.

If you want even more features (like registering your own domain, removing ads, or tracking all the statistics on your site) you’ll want to get a Premium account – either $2.99 a month or $24.99 a year. The free version, though, will be more than enough for most people.

If you’re looking to build a brand online, there’s no better way to do it than to have a personal website. If you don’t want to pour your time, money and energy into it, though, Card.ly makes simple work out of it.

How do you manage your presence online, especially across multiple places?

Photo: NathanaelB

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Google Voice has a ton of great features, and in a lot of ways fundamentally changes the way you’ll use your phone. A lot of things suddenly become easier with Google Voice – checking your voicemail, sending text messages, and more – and they’re all best dealt with through your computer.

But, as of now, Google Voice doesn’t inherently let you make calls from your computer. I mean, I’ve got a microphone and speakers on my computer, as well as a fast Internet connection – why shouldn’t I be able to make calls, ideally for free?

Well, as it turns out, I can – with a little legwork. Here’s how to set it up (I did this on a Mac, so PC directions might be slightly different – the same rules will apply, though).

Disclaimer: This is all assuming you’ve already got a Google Voice account. They’re sending out invites at lightning-speed, so if you don’t have one, go get on the list!

1. Download and Install Gizmo5 (create a free account, with no call credits – you won’t need them!).
2. Open Gizmo. In the “Home” tab of the application, click “Edit My Profile.”
3. In the tab that pops up, you’ll see, filled in, a number for “SIP number.” Copy that number (everything before the @ sign).
4. In Google Voice, click “Settings”, and then “Phones.”
5. Click “Add Another phone” and paste the SIP number from Gizmo (again, only what’s before the @ Sign) into the box.
6. Name the number “Gizmo” or whatever you want, and then Save it.

Now, to make calls:

1. Open Google Voice, and click “Call”
2. Enter the number you want to call
3. Make sure the Gizmo phone (whatever you called it) is selected as the “Phone to Ring”
4. Click “Connect”
5. You’ll get a pop-up from Gizmo, with your Google Voice number on the caller ID. Answer it!
6. Google Voice will automatically dial and connect the other person, and you’ll be chatting from your computer!

The whole process only takes about five minutes, and doesn’t cost a nickel. Because you’re using a SIP number, all the data is transmitted over your cable connection rather than your phone network. That means you’ll need fast Internet to really make this work, but also means it doesn’t cost a thing!

I’m not sure how long this will be around (I’m sure carriers won’t be fans), but for now it’s a fantastic solution for making calls directly from your computer.

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Evernote

Everyone, it seems, has covered Evernote in the past, talking about how great it is, how to use it, and all of its wonderful features. You’d think it would have been done to death by now, right?

Nope. Here are six features of Evernote that are equally awesome and useful, that don’t get the press or coverage they deserve.

Saved Searches

One of the great features of Evernote is the ability to use Notebooks and tags to sort all of your notes – its organization features are among the reasons it’s so useful. Saved Searches add even more functionality to tags and notebooks, because it lets you weed out only exactly what you want. You can search for, say, everything in your “School” Notebook that doesn’t have a “History” tag, or only things that are tagged with “To Do” and are in either your “Home” or “Office” notebook. The more notes you have, the harder it can be to weed out exactly what you want – Saved Searches are a lifesaver.

To create a saved search, right-click on the left side of the Evernote client, and select “New Saved Search.” Then, enter your parameters, and you’re set!

Sub-Tags

Within a given tag, you can create sub-tags that will make it even easier to sort what you’re looking for. To do so, right-click on a given tag and click “Create tag in ___”. You can create as many tags as you want within a given tag.

I have a ton of tags within my Evernote, but sub-tags lets me put them all underneath the general topic of what I want. This isn’t so much a feature as it is a way to further organize your notes under umbrellas, to be able to access all the appropriate ones at the same time, in the same place.

Global Shortcuts

This is the single most-used thing in my Evernote workflow. From any window or application on your desktop, a particular keystroke (that you create) can create a new note in Evernote, clip a screenshot into Evernote, or paste selected text right into Evernote. This means getting information into Evernote is super fast and simple, and makes Evernote the easiest place on your desktop to put information.

HTML Export

One worry I hear from people, when I tell them to use Evernote, is “what if it goes away?” It’s a fair point, as Web apps are prone to up and disappear without any warning. With Evernote, though, there’s no worry. First, because the desktop app works offline, and will still function even if something happens to Evernote.

And second, there’s no worry because Evernote lets you export notes to HTML. Most other applications will read an HTML file, so exporting it that way makes it easy to import into another application, or even keep accessible on your hard drive. Thanks to this export, there’s no fear of ever losing your Evernote data – you just might, possibly, one day, have to move it around a bit.

To-Do Lists

Since Evernote is aiming to be your “second brain,” your place to keep everything in your head and in your life, it’s a natural place to keep a to-do list. All the information is there; why not have your action items there too? Evernote does a great job with this – you can easily, with a mouse-click or keyboard shortcut, create a checkbox next to any line of text.

You can also search for to-do items, and keep track of any number of lists within Evernote. It’s flexible, easy to add to and edit, and a perfect solution for to-do lists simple and complex.

Formatting Goodness

What a lot of people don’t realize is that Evernote actually works fantastically as a word processor. It’s not especially feature-rich, but it has all of the basics you’d need when you’re writing – font, color, size, bold, italics, underline, justifications, bulleted lists, and even tables can all be featured in your documents. They’re all saved automatically into Evernote; it’s great for writing everything from a journal to a novel.

What about Evernote works (or doesn’t work) for you?

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For most of us (at least for me), that research involves the fun little dance of switching between Microsoft Word and the Internet, constantly reading, writing, losing my place, cursing the world, crying uncontrollably, and then getting back to work. But I digress.

One of the best tools out there, of the many I’ve tried to avoid that vicious cycle, is WebNotes. I use it constantly as a student and a professional, and it offers the most features and best usability of any application out there.

WebNotes, at its most basic, is an annotation tool. The first step is to install the toolbar (which works in Firefox and Internet Explorer), or the bookmarklet (which works in pretty much every browser, but with a couple fewer features). When you visit a website, the WebNotes software lets you can either highlight the text on the page, or make sticky notes with comments on the page. Everything you annotate is automatically added to your WebNotes organizer, for easy access later.

Once you’ve annotated a few pages, check out the WebNotes organizer. From there, you can either see the Web pages in their original form, view your highlights and comments on top of the page, or see only your markups. You can also search through your highlighted text and annotations, which makes finding that killer quote you came across an impressively easy proposition.

You can share notebooks, or individual notes (the organization and filing features of WebNotes make sharing them easy), which makes WebNotes great for collaborating on research within a group. There’s no emailing files necessary, no trying to figure out which version is most up-to-date; instead, all your research lives in one constantly-updated place.

For the more professional users, there’s the ability to create a “Report,” which is a well-designed aggregation of all your notes and highlights on a given subject. I’ve used it for giving presentations, or just summarizing research to someone else – it’s much more useful than I initially thought it would be.

The bottom-line of WebNotes is that it streamlines all your research. One, everything goes into one place, meaning there’s no hunting through twelve different Word documents to find what you want. Two, there’s no copy and paste – just highlight or comment, and everything gets saved automatically. The best thing about WebNotes, though, is that it lets you avoid the inevitable hunt through a page you know is useful, but that you can’t for the life of you figure out why.

A few weeks ago, WebNotes launched a “Pro” version, which adds some serious functionality to WebNotes. The biggest update, at least in my own use, is that WebNotes Pro lets you highlight and comment on PDF files. Particularly in school, I do a ton of reading PDF’s, and hate changing between the PDF and Word constantly so I can take notes. With WebNotes, that’s all avoided, and PDF markups go right into my organizer. (If you love the idea of PDF markup, but don’t want to use all that WebNotes has to offer, give Foxit Reader a look – it’s got all the markup love you could want.)

The Pro version also offers better support, and Multi-Color highlighting. It’s aimed squarely at professionals and students who do a lot of research from a lot of different sources, and WebNotes wants to be the source for all your research and informational bookmarking. For me, personally, it’s become indispensable in both cases.

The Pro version costs $9.99/month, but there’s a 50% discount for students who use the promo code “student101″. For gHacks readers, however, there’s an even better deal:

3 FREE months of the full, WebNotes Pro interface. The first 50 people to click this link will get three months free of the Pro features, to test to your heart’s content.

If you don’t want the added features (and the price tag), you’ll be reverted to the free version of WebNotes – which is pretty great itself – after three months is up.

What do you think of WebNotes? Is there a better application out there?

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Other than that, though, Gmail had a ton to offer – integration with my Google Calendar, the ability to send and receive emails from a number of different accounts, and ubiquitous access to my updated email inbox from any computer.

My ultimate solution has been not one or the other, desktop or web-based, but both. Gmail is still my hub for email, but when I’m at my own computer, I’m in Thunderbird, Mozilla’s fantastic and free desktop email client. Thanks to five great add-ons, Thunderbird is able to capture almost all of the features of of Web-based Gmail, and add a couple of capabilities of its own.

Lightning/Provider for Google Calendar

One of the great things about Gmail is that, through Gmail Labs, you can put your calendar right in the sidebar next to your email. Adding and viewing calendar events is easy, and Gmail even tries to guess when someone suggests an event for you by email, and lets you put it automatically in your calendar.

All this can be replicated, and in my opinion improved, by using a couple great Thunderbird add-ons. The first is Lightning, which adds a calendar into Thunderbird, making it more of a personal information manager than just an email client. Then, by installing Provider for Google Calendar, you’ll be able to sync your Lightning calendar back and forth with Google Calendar. That way, it’s always available online, but looks and feels just like a desktop calendar within Thunderbird.

Zindus

Zindus is basically just like Lightning, but for your Google contacts. Zindus automatically syncs your Google contacts with your Thunderbird contacts, and any added or edited contacts are automatically synced to both.

Zindus is great, because it both keeps a backup of your contacts online and off, and because it means you’ve always got your contacts available to you in your application of choice.

Nostalgy

One of the fantastic things about Gmail is how easy it is to plow through your inbox – tons of great keyboard shortcuts and useful buttons let you deal with every email quickly and easily. Nostalgy, a favorite Thunderbird add-on of mine, adds much of the same to Gmail.

Using a few choice keyboard shortcuts, Nostalgy lets you move items between folders, go to folders, show and hide messages and folders, and even search through your email. You can create your own rules and scripts, to be executed by triggers in the email itself, or by a given keystroke. With Nostalgy, you can go through your Thunderbird inbox every bit as fast as in Gmail.

GmailUI

GmailUI is much like Nostalgy, in that it adds some of what makes Gmail so great into Thunderbird – the navigation shortcuts. For instance, GmailUI makes it easy to archive email in a single keystroke – which is notably missing in the normal Thunderbird interface.

GmailUI also creates shortcuts to move between messages, search in one click, and even improve Thunderbird’s ability to search using things like “to:David Pierce” to find what you’re looking for even faster.

Signature Switch

As I mentioned at the beginning, one of my favorite things about Gmail is that it handles multiple identities well – I can use personal, work, and blogging email seamlessly all within Gmail. Using a Thunderbird extension called Signature Switch, and a little known feature within Thunderbird itself, Thunderbird does the multiple identity thing even better.

First, go to “Tools”,”Account Settings” within Thunderbird. On the right side of that window, click “Manage Identities.” There you can add as many other emails as you want – Thunderbird lets you send emails from a number of different addresses, all within the same account.

The Signature Switch extension lets you create a number of different signatures for your emails, and then insert whichever one you want into your emails. It’s a simple extension, but actually handles multiple signatures for multiple addresses better than Gmail itself.

There’s something special about a desktop email application for me – I like the reading pane, I like the look and feel of the apps. The ubiquity of Web email, though, can’t be ignored. Using these extensions, I get the best of both worlds – all the goodness of Gmail in Thunderbird, and all my email and data is up-to-date in Gmail when I’m away from my computer.

What do you use for email? Thunderbird, Gmail, something else?

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