How to free up space on Gmail if you are running low

7 responses

  1. George P. Burdell
    July 29, 2014

    Emails without attachments seem to have sizes from between 1 KB to 30 KB and up. The larger ones were created by wastrels who use multiple fancy fonts, and who thoughtlessly include the entire text of any email to them when they reply. My suggestion is to set your email composition parameters to send plain text only, never HTML, and to turn off the “copy incoming message in reply” feature. Include only snippets of incoming text, if you need to reply to something that you think your correspondent has forgotten he wrote.

    Check out the “View Source” function of your email client on a bloated email, and you will often see the entire message in plain text, then repeated again in HTML with all the formatting parameters that implies, then copies of all the earlier emails in that thread, again duplicated both in plain text and in HTML.

    If you would pay attention to your creations, and encourage your friends to be more efficient in the creation of their emails, there will be more emails of the 1 KB type, and fewer of the 30 KB type to wastefully overload our storage and transmission assets.


    • Blue
      July 30, 2014

      +1 George P Burdell: If your business relies on high resolution photos, reducing them in size will loose quality especially if you decide to print them. I work with 10M + pixel photos all the time. A far cry from the 2048×2048 (2M) and if I were reducing it down to a 1M picture or smaller, I wouldn’t be able to work with them let alone print them. So if you desire printing or working in high resolution, I would not suggest re-sizing them. It would be like printing a 640×480 image as an 8×10 print size… the stretching factor would loose so much quality, it would be like if the photograph was out of focus.

      My suggestion would be to store photos/media on a cloud server other than Google Drive. I myself use MediaFire, which offers a free to use 50G + bonus storage space for free. Only ads they claim to have are their own but because I use Ad Block Plus, I’ve never seen an ad. They also claim they may delete in-active files/accounts, but I’ve had files there since 2006 that I’ve never touched and they are still there.

      They give unlimited bandwidth, and no pause or wait to upload/download priority. We can upload from our desktop directly via their desktop widget which on installation will increase our bonus space by 3G (part of the bonus). We also get bonus space for linking our Facebook account (+3G), downloading and installing the mobile access app (+1G), and any friend we invite we get +1G for every friend who joins (maximum 30G), for a total of 37G bonus on top of our 50G so you’d have 87G.

      MediaFire is located in the US, for those overseas, a similar service as MediaFire would be, “FireDrive”, which also offers a 50G free account but has no bonus gigabytes. But FireDrive as a few neat features MediaFire does not. Both have the ability to open free access folders where anyone given the link can dump content into those folders. But FireDrive goes one step more and adds the ability to write messages for content dropped into shared folders as well as has an online chat feature. Their free account is limited to 1 share folder with chat/messaging.

      MediaFire: (this is obvious my shared friend link to increase my storage space)


  2. paulo o
    July 29, 2014

    very useful tips, Martin! thanks!


  3. Groovester
    July 30, 2014

    How do I delete masses of email at a time? I can search for the spammier senders and wind up with 100’s of old emails, but being able to delete only one page at a time makes this a tedious process. There has to be a better way, unless Google intentionally wants to force you to see every item before deletion. Hope not!


    • George P. Burdell
      July 31, 2014

      Not sure what email client you are using, but no matter which:

      1. Use email search feature to select group of emails you want to get rid of
      1.5 Alternative: sort the messages by sender or date or whatever; Gmail has no sort!
      2. Use check box or other available selection mechanism to select all emails from step 1
      2.5 On Gmail, notice the check box at top left of list, which checks all selected emails at once
      3. Review your work twice before proceeding
      4. A single delete should now get all checked emails at once

      Not responsible for any errors! PICNIC = Problem In Chair, Not In Computer


  4. Kelsey @ Brosix
    November 7, 2014

    Tips? Gosh. Over the years I’ve needed to create different Gmail accounts, especially as I evolved my branding, or changed clients, or transitioned or grew in my online business. That’s the reason why I’ve never maxed out my account limits. However, I do need to declutter my email often. So I used labels, and automation thanks to filter settings. I also use stars and the Important inbox function, as well as the tab organizing function.

    As for attachments and big files, thank you for getting me to think about it. I think I’ll probably just get more space for Drive when I do hit that limit. After all, Google’s pricing for its storage products is rather reasonable — at $1.99/month for 100GB or $9.99/month for 1TB, that doesn’t sound so bad. :)


  5. Anonymous
    June 16, 2016

    I’ve dumped all my old emails and the trash. Yet my gmail account still shows me over full.(over 15 gb)
    What do I do now to receive emails?


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