Keeping track of online accounts is not necessarily an easy task. Especially so if you follow security guidelines to never use the same password on different sites. Web browsers offer basic password managers that store the data for the user, but this means that the data is only available in that browser. If you want to use a different browser or a different device, you need to find a way to transfer the data to that other system, which may not be possible all the time.
RoboForm is a password manager for Windows, Mac OS X and various mobile operating systems like Android that makes life easier and more secure. The program integrates well with Internet Explorer, Google Chrome, Firefox and Opera. Users who work with different programs or browsers can still use the RoboForm interface to store and retrieve passwords manually.
Passwords and other data are stored in encrypted form by the application. A master password protects the data from being stolen or looked at. Once the master password is entered correctly, access to the program database is granted.
Installation
Users can select the browsers that they want RoboForm to integrate with. A toolbar is added to the selected browsers which offers fast access to saved logins, the password generator or form filling module.
The toolbar can be disabled without losing the program’s functionality in the browser.
First time users who have been using a different password manager before should start with the program’s import option to transfer their login data to their RoboForm password vault. It is possible to import passwords, bookmarks and other data from all supported web browsers and from popular password managers like Last Pass or KeePass.
Importing data from other programs saves time but it is not a necessary step to make use of RoboForm. You can alternatively add login data to the program manually.
RoboForm Editor
Roboform ships with an editor for organizing and managing logins, bookmarks, identities, contacts and notes.
The editor can be used to edit existing data, create folders to organize the data and to add identities, contacts and safe notes to the program. It feels strange that it is not possible to add login data directly to the editor. You can create new logins either in one of the supported web browsers (by logging in to the service that you want to save) or by right-clicking on the password manager’s system tray icon and selecting Logins > New from the context menu.
One interesting option provided by the RoboForm Editor is the ability to sign in into one or multiple web services from the editor window.
Using the password manager
Once you have set up the program you are ready to make use of it. Toolbar users have all options in reach with just a single click. Most users on the other hand may prefer not to have an additional toolbar displayed in their browser.
Part of the RoboForm functionality is also available via the right-click menu. Options to fill and save forms, to display the RoboForm toolbar and to customize the menu are displayed by default. The customize menu option offers to add or remove menu items.
The customization can be used to add links like the program’s password generator, the RoboForm Editor or a log off option to the context menu.
A right-click on a web page opens the context menu with all set options. It is for instance possible to select the Fill Forms option to fill out the username and password, and to optionally log in automatically on the site.
RoboForm will automatically recognize new sign ups and first time log ins on websites. The program display a prompt offering to save the login data. Users can force the saving of data by Alt-clicking on the login button. A similar option is available for text field form data which can be automatically saved with the shortcut Shift-Enter.
RoboForm shortcuts are automatically enabled in supported browsers (with an option to disable the feature in the preferences). This basically can be used to open menus directly in the browser. Alt-X for instance opens the login menu with options to create a new login, edit an existing login or log in to one of the existing web sites or services.
Shortcuts are available for all core functionality. Individual shortcuts can be edited or turned off in the RoboForm Options.
RoboForm Everywhere
RoboForm Everywhere offers to save passwords and data in the cloud. The benefit here is that it is easier to synchronize data between multiple computer systems. All it takes is to install RoboForm on all systems and to log in with the same account information.
Users can furthermore log in on the RoboForm website to access their login data online, even if the program itself is not installed on the computer system.
Misc
The developers have integrated many convenient features into RoboForm. Among those features is a profile switcher to manage different data sets more efficiently, a domain equivalences option which basically enables a log in on multiple domains, the option to change the encryption algorithm, backup and restoration options or the ability to configure a specific browser for logging in on the Internet (which does not have to be the default browser).
Free limited versions of RoboForm are offered as desktop applications or browser plugins.
Verdict
RoboForm Everywhere is a feature rich password and data manager that makes online life more secure and convenient at the same time.
I have encountered two issues with the program. RoboForm first installed the Firefox toolbar even though I disabled Firefox integration during installation. The latest version of Opera seems to be incompatible with RoboForm. A single icon is displayed in the Opera browser that in theory should display or hide the RoboForm toolbar in the browser. A click on that icon has no effect
Giveaway
We have ten RoboForm Everywhere licenses to give away. Leave a comment below for a chance to win one of the licenses. Please let us know how you are currently managing your online passwords.
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My chance to grab one copy and finally upgrade my version 6 of this application. Crossing fingers and toes to be among the lucky ones :)))
Thanks for the offer.
Yes please – seems like exactly what I need!
Currently using 2 passwords for everything. 1 for normal accounts, 1 for accounts with any financial details.
I don’t trust my memory or the strength of these passwords too much though!
And they even handle Opera browser now !! definitely a must have.
This is a good app. Not using any software as such for managing passwords
Would love a copy- I use v6 all the time, but can’t update Firefox from v3.6 without an updated Roboform- which now means a new license. So… (Hope they’ve fixed the bug I found!).
Thanks for the chance..
Hi,
I currently use TK8Safe for managing password. I have stopped receiving updates (1 or 2 years updates were included with the purchase), and it’s the right time to change software, especially with the Cloud feature.
Count me in please. Thanks.
Please, I want it, please
Thanks
Tal
Ages ago, I tried all kind of password managers. Exotic ones as well as good known ones like KeePass. More recently the need of being able to sync passwords between different machines ànd my iPad led me to try out LastPass. (I know: KeePass is able too) I tried LastPass and apparently it suited me, since I’m still using it – I guess for more than a year now – on a daily base.
Nevertheless, I always perceived RoboForm as being “the must-have standard” among password managers. So, that giveaway license would allow me to experience if my perception is correct and if a paid (or in this case won :)) password managing software is indeed better than a free one.
I would love to win one of the licenses for Roboform.
Thanks a lot Dear Martin for this Giveaway!
Currently, I have no software to manage my Passwords from many Accounts so this is why I really need this Software.
https://www.facebook.com/asrielrusdyawan/posts/227964090605698
https://twitter.com/#!/asrielrusdyawan/status/144732924145696768
Hope to be the Winner!
Currently using my (chrome) browser’s password manager. Would like to give Roboform a run for it’s money ;)
Would be nice to get and try it. For now i have keeping allmost all passwords in my mind :D
Great tool for small businesses & non-profits.
And they even handle Opera browser now !! Crossing fingers and toes to be among the lucky ones :)))
Thanks for the chance.
@Salmo
Can’t you have your own say, instead of copying and pasting ?
I’m using LastPass for a while.
Thanks Ghacks
One of the best password manager. Had great features especially one click login, cross browser support and phishing protection. we can save the details from login, to contact to notes etc.Contact screen is very well designed covering most details.
Count me in
I use the roboform once to complete the form that I have to enter repeat ly.however, it just only one computer that install it but I do have multi-computer almost everywhere I live. So it is not useful that much. I think if it is on the cloud that would be good though.
I sync my passwords with firefox sync and i also keep a few letters for hints, on my google docs. I use a lot of sites/ programs and i have milions of passwords, it’s hard to remember each one, if you don’t use the same pass on 2 or more sites. :)
I also keep my bookmarks on delicious and diigo, but it’s hard to sync them…
Anyway, great product !
I could use something like that !
This interests me greatly of course.
Thanks again for this opportunity.
That’s good, I currently manage my online passwords by using free version of LastPass with limited functionality, that’s why I want to win a license so that I can use this pro version.
Thanks
I was using the free version of Roboform 5 years ago but it was very limited so i converted to LastPass which is free but it do not have all feature that Roboform offer.
Martin, thank you for the giveaway!
I’m using LastPass but Roboform is far superior than its competitors.
I use Sticky Password then try LastPass and RoboForm seems much nicer
Please count me in
I currently use a great password manager, whose name is LastPass. RoboForm is also an excellent application. In it I like most od this portable version, RoboForm2Go. Many thanks for this great giveaway.
Awesome password manager!
It have many convenient feature.
also, It has Cross-platform & Cross-browser Support!
It seem better than Keepass.
Thanks!
I currently use Lastpass. But would love to switch to roboform If i win…
Have used before but lost a lifetime subscription when they changed their policy regarding updates and versions.
Have 2 desktops, a laptop and a phone that I am using with free version of lastpass.
I would so love a copy of this – I am using Roboform 2go v7 and Roboform v7 and this is the one piece of the puzzle I am missing to tie everything together. I really, really, really, really want this, but of course so does everyone else! This is awesome software. Please count me in the draw and I will wait eagerly to see if I win a license – thanks very much for setting up this giveaway!
I’m currently using KeePass for managing my passwords. I prefer something that acts like browser add-on where it automatically detects login fields and offers to fill it in a single click, instead of having to access the program from the tray icon, then selecting the appropriate entry and click Auto-type. There was such an add-on for Firefox called Sxipper but its development has discontinued.
I have used Roboform in the past, but not for managing passwords, just my noggin. I used to use Roboform when I was heavily into online contesting.. It was a godsend, filling in data fields, saving huge amounts of time and effort. Still using my noggin for pw mgmt.
Forgot to say my passwords manager : Keepass & Firefox.