I’m not a big fan of Microsoft Outlook but I have to use it at work because of corporate policy. Next to the Microsoft Internet Explorer 6 Microsoft Outlook 2003 is having a top spot in my software that I do not want to use but have to list. Some guys at work like the Outlook software and use it at home as well while I’m happy to use Thunderbird at home feeling more at ease with this excellent email client.
Nevertheless I have to cope with certain situations and one is that Microsoft Outlook creates duplicate emails from time to time due to various “hick ups”. If you take a look at Microsoft’s knowledgebase you soon find out that it lists several situations where Outlook might download the same email message more than once. I listed some of them for your convenience in the next paragraph.
- You are prompted for your password, and you may receive duplicate e-mail messages if your profile has two POP3 accounts in Outlook (link)
- Duplicate e-mail messages are downloaded from a POP3 e-mail server account in Outlook 2003 (link)
- Duplicate junk e-mail messages appear in the Junk E-mail folder in Outlook 2003 (link)
This are just some of the knowledgebase articles that you can find searching for duplicate mails in Outlook 2003. The same applies to other versions of Microsoft Outlook including 2002 for instance. Now to clear the duplicate emails you can use the free software Microsoft Outlook Duplicate Items Remover which scans a selected folder for duplicate emails and moves them to a separate folder where you can delete them easily.
This is by far the easiest way to cope with this situation. The software does not only remove duplicate emails in Microsoft Outlook but also duplicate notes, contacts, calendar entries and tasks making it pretty universal.
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Thanks. I’ve found this article very useful.
Don’t bother to download if you have Outlook 2007. With very few exceptions Outlook 2007 does NOT like Third Party Add-Ons and for most of the time does not even like Add-Ons from Microsoft. This particular “Add-On” will crash Outlook 2007 100% of the time……….live with a few dups………get over it!!!
I appreciate the heads-up on crashing Outlook 2007, but if anyone has any suggestions other than “get over it”, I’d appreciate it. I use a palm pda and due to snafus in hotsyncing, I have 2-4 copies of nearly every contact in my phone book. This is a pain when I’m scrolling for them on my palm. I’ve also ended up with some duplicate tasks and appointments. So, if anyone knows of something that works, please let me know.
Won’t even load in Outlook 2007 under Vista.
At least, not for me. Under manage add-ins, it tells me that a runtime error occurred during the loading of the COM addin. I would be extatic if there was a solution to this.
Microsoft’s KB article suggests that the solution is to sort/select/delete. Hmmm… with all the Google hits for “remove duplicate items from outlook” you would think they might eventually impliment this themselves. Of course, they are probably blissfully ignorant about any buzz on the net regarding missing features.
They could hire me to surf for this info for them… hehheh
Installed in Outlook 2007 under WinXP and works fine. Not problem at all. The problem might be Vista, not Outlook.
I got a runtime error for Outlook 2003 under Vista. It runs fine on Outlook 2003 under WinXP.
No luck with Vista and Outlook 2007. I have tried many times. I need help from anybody having similar problems and a solution. I have about 6 or 7 duplicates per entry.
I just installed this on Vista/SP1 with Outlook 2007/SP1 and it works perfect.
Great tool!
Not sure why it works for me and not others, maybe the service packs?
ODIR works great on Outlook 2007 and XP. It runs slower that other utilities that charge for their software, but I can live with the cost/inconvenience ratio. I imported a large inbox from Eudora which created duplicate contacts as well as all emails. All is good now! Thanks for the article.
Duplicate emails: Ever since I subscribed to Verizon wireless sync for my cell phone with Vista-Office Outlook 2007, I get duplicate emails. The Verizon help line has really tried, but they cannot figure out the cause. My cell phone is an LG and the software for it is referred to as “BREW”. I wish I understood the POP stuff. Any suggestions? Thanks.
Installs and runs fine with Office 2007/Vista Home Premium. Just make sure that Vista and Office are fully updated with Service Packs and all “custom” updates. Re-start and run Disc Cleanup utility (in Accessories – System Tools) and all should work fine.
ODIR works just fine on XP Pro & Outlook 2007.
What a relief, not having to weed out the duplicates of over 1400 mails that were re-downloaded from a POP account.
Thanks for the article.
ODIR works perfectly fine for me in the Outlook 2007 environment. Extremely useful tool solving a silly bug, which I would really expect Microsoft to have tested in the latest version of their email client tool.
It worked fine for mi also.
Version installed: 1.4.2
on Vista Home Premium and Outlook 2007 SP2.
Thanks a lot Martin you saved our life,
cheers
Mirza
Great Tool! But it scans for duplicates only withon the same folder. Does anyone knows of a freeware that scans between diferent folders? Thanks
Muito bom. Funcionou perfeitamente. Obrigado
Due to my system fatally crashing (I blame the broken hibernate feature in Microsoft Vista), I am currently jumping through hoops to restore my email in Outlook 2007. Dear God Microsoft has fouled up Outlook! The functionality to restore from a PST is flat out bad. My system needs 2 email accounts and the restore feature isn’t smart enough to know under which account to restore the mail. Also, since my email reads from a corporate account that store all of my email for Webmail purposes, Outlook is now busily downloading duplicates of all my mail.
Here’s hoping I live to see the day that Microsoft collapses under its own low regard for reliability and user experience.
ODIR worked great with windows 7 and outlook 2007 ultimate. Just make sure you’re up to date with the SW.
in our office we use office outlook 2010,
I also have a copy of Thunderbird.
it has a free add on for duplicate email remover i open it once a week and run it or if it needs to be dun.
then continuing using office as normal
Ummm, I can pretty much guarantee that if you are getting an Outlook 2007 crash after installing you are running a 64-bit MS Office version. You were warned right in the download page of their website: http://www.vaita.com/odir.asp .
This is really cool….
Thanks
AviraWebFilter reports ODIR downloadsite as potetially dangerous because of malware. ^^ No wonder it’s free. ^^
Doesn’t matter what some webfilter reports…scan all your downloads before installing and you won’t have to worry. My ODIR has worked great and no malware, etc…you must be the competition trying to defame a great piece of software.